DPO/Executive Secretary
NESPAK
Total years of experience :32 years, 4 Months
Have been assigned the duties in DMR Division, Islamabad. Responsible for administration, legal matters, coordination and business promotion tasks.
Taking responsible for all the administrative processes within the office and for assisting General Manager and Vice President in setting measurable objectives and key performance indicators.
Responsibilities
• Overseeing the smooth and efficient running of all aspects of the office.
• Liaising with accounts staff, store assistant, medical assistant, librarian and dispatch teams and managing the post in and out.
• Assisting in the coordination of all recruitment activity.
• Overseeing the attendance, leave record and EOBI function to ensure it is complete, accurate and timely.
• Processing of all the payroll on a monthly basis.
• Prepare and maintain all documents related to transportation activities, as per the regulations mentioned in company rules.
• Supervise the transportation process to ensure there is no theft, damage or tampering of the goods in transit.
• Maintained and updated vehicle log books.
• Performed entry level procurement tasks
Processing and preparing all purchase orders for professional and non-professional staff.
• Actively working to promote equal opportunities and diversity
• Identifying the training and development needs of staff.
• Arranging conference calls for General Managers and Vice President.
As Executive Secretary/DPO, I was responsible for following duties
• Provide executive level administrative support to the Head of the Division.
• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
• Liaison between all impacted departments to ensure proper communications and reporting practices.
• Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.
• Organize the details of special events, travel arrangements, corporate agendas and itineraries.
• Direct business relations and distribution of company literature to stimulate client interest and project managers.
• Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.
• Input accurate information to Business Process Management system in according with the agreed timetable.
• Responsible for checking the output reports from BPMS as a cross check of data entered
• Responsible for accuracy, efficiency and retrieval of processed data.
• Process monthly reports reflecting supporting documents and financial indexes.
• Prepare and maintain monthly attendance and annual leave record of more than 1000 employees at one time.
• Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution.
• Maintained paper and electronic filing systems and ensured their easy retrieval;
• Organizing, receiving and distributing all post in and out of the contract.
• Scanning, filing, photocopying and faxing documents.
• Booking resources and refreshments for meetings.
• Provide other general administrative support to departments within the contract where necessary.
• Typing of letters, minutes, reports and specifications.
• Assistance on preparation of bid and tender documentation.
• Process weekly time record keeping and inputting
• Any Job assigned by the Management time to time
Being a team player, I have also been associated in different capacity with Head. Some of key assignments undertaken by me are as follows:
- Donors & Sponsors Coordination Cell
Although it was a challenging assignment to handle, almost 150 sponsors/donors from all over the world, but with the guidance of the Head of DMR Division, I was able to coordinate the things in a professional manner and always cooperated with the donors / Sponsors who came to NESPAK with their design/drawings for reconstruction & rehabilitation schemes of more than 1200 schools, health units, housing units, livestock sheds, temporary and transitionary shelters. The Donors & Sponsors Cell of ERRA gave a special appreciation letter for providing excellent coordination & assistance to the donor’s representatives. In addition to this all donors and sponsors have also praised me for the assistance provided by me.
- Contractor’s Coordination Cell
I assisted the Project Managers and engineers in processing of prequalification applications of more than 600 Contractors for reconstruction of earthquake affected areas.
Did my LLB degree and very well conversant to legal issues/solutions. Able to preform in Corporate, Contract, Labour Laws field.
