Administrative Assistant
Nakilat-keppel Offshore And Marine Company
Total years of experience :7 years, 10 Months
Assist in the implementation of rules and regulations pertaining to staff residence so that all relevant procedural and legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
Receive the new employee’s arrival details from the respective section and arrange to receive, brief, issue, and accommodate them as required.
Update system records and coordinate with Accounts, HR, and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the filing systems.
Provide administrative support to the camp boss, Officer in residence, and other senior staff in the function.
To maintain proper filling of all documents handled in the department (system records and manuals as required).
Keep the office stationery organized and monitor usage.
Coordination with other departments on administrative or transport matters or as instructed by supervisors.
Perform the duty of document controller for technical documents like invoices, etc. held by the departments and make records easily available during internal and external audits.
Comply with all relevant safety, quality, and environmental management policies, procedures, and controls to ensure a healthy and safe work environment.
Performs other secretarial and clerical duties or assignments as directed
• Working as customer support in (Project DLP Emaar)
• Scheduling attendance and OT
• Generation of work orders in Sales force software
• Assigning and informing works other than priority 1 calls to the concerned Engineers, Supervisors and Team Leaders.
• Arranging necessary documents for billing and variable work orders.
• Organize and schedule meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide information by answering questions and requests
• Carry out administrative duties such as filing, typing, copying, scanning etc.
• Maintain computer and manual filing systems
• Reply to email, telephone inquiries
• Answer telephone calls and pass them on
• Maintain up-to-date employee holiday records
Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes,
packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there
are shortages
• Perform other office duties as assigned
IN HR
BBA
Commerce