Document Controller
Hamad & Ahmed Mohammed Real Estate Company
Total years of experience :23 years, 2 Months
Duties & Responsibilities:
Hamad & Ahmed Mohammed Al Mozaini Real Estate - Saudi Arabia December 2020 to till Date
Senior Document Controller
Duties & Responsibilities:
Overall, in charge of the submission of documents to the Consultant, Client, and documentation Control.
Knowledge of Inspection Request (IRE), Document Submittal, Material Submittal, (MAR) Material Approval Request.
Generating various document control reports as required.
Typing site documents and follow up of all site requirements.
Maintaining and updating records of all approved documents and their distribution clearly.
Coordinate all activities related to the Document Control procedure, including technical documents, Contract Agreement, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Receiving, tracking, and monitoring documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
Maintaining a clear overview of the status of outgoing and incoming project documents.
Managing manual and computer system documentation records for in compliance with all quality and regulatory requirements.
Reviewing and proofreading documents for consistency of document format and system concerns.
Completing and maintaining control records to verify completeness and accuracy of data.
Preparing document transmittals and front sheets.
Expediting the timely document flow between company and their clients.
Maintaining the security of confidential documents.
Overall in charge for the submission of documents to the Consultant, Client and documentation Control.
Inspection Request (IRE), Document Submittal, Material Submittal, Site Clarification, (MAR) Material Approval Request.
Affix receiving stamps on all correspondence, transmittal sheets, recording the date and time of receipt as well as signature. A copy of received correspondence & transmittal sheet should return to the originator (Client, Sub contractor & supplier).
Keeping all document data into the standard registers ensuring that the information is accurate and up to date.
Generating the various document control reports as required.
Typing site documents and follow up of all site requirements.
Maintaining and updating records of all approved documents their distribution clearly.
Used web-based sharing tools.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Using Aconex (Submitting and Receiving Documents MAR, Method Statement, ITP Inspection Test Plan & Letters through Aconex) Electronic Documents Management System.
Preparing handover documents of Material handover and door keys handover of towers.
Duties & Responsibilities:
Overall in charge for the submission of documents to the Consultant, Client and documentation Control.
Material Inspection Request (MIR), Document Submittal, Material Submittal, Site Clarification, (MAR) Material Approval Request.
Affix receiving stamps on all correspondence, transmittal sheets, recording the date and time of receipt as well as signature. A copy of received correspondence & transmittal sheet should return to the originator (Client, Sub contractor & supplier).
Keeping all document data into the standard registers ensuring that the information is accurate and up to date.
Generating the various document control reports as required.
Typing site documents and follow up of all site requirements.
Maintaining and updating records of all approved documents and drawings and their distribution clearly.
Used web-based sharing tools.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Using Aconex (Submitting and Receiving Documents MAR, IR, Invoices, Method Statement, ITP Inspection Test Plan, Pre-Qualification, Test Procedure & Letters through Aconex) Electronic Documents Management System.
Preparing letters, handling office stationary, receiving & sending Currier and distributing to concern person and other administrative jobs.
Controller all Time Sheet of Riyadh Metro Project (Under Al Ghurair), preparing daily manpower report
1) Project: Princess Nora Bint Abdulrahman University for Woman (Completed) Client: Princess Nora 2) Saudi Arabian National Guards Housing Project (Ongoing) Duties & Responsibilities: Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI & IR. Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors).
Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor and Subcontractors & Vendors. Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and send it for consultant approval, after approval of drawings, inspection request, material submittal, RFI & IR distribute to related department & subcontractor & preparing letters etc. Keeping Specification properly. Using FDI Software for receiving approved drawings, Documents from Oger International. Electronic Documents Distributions. Maintaining and updating records of all approved documents and drawings and their distribution clearly. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project
Duties & Responsibilities:
Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI & IR.
Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors).
Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor and Subcontractors & Vendors.
Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and send it for consultant approval, after approval of drawings, inspection request, material submittal, RFI & IR distribute to related department & subcontractor & preparing letters etc.
Keeping Specification properly.
Keeping all drawing file properly and have updated drawing log.
Superseded drawings to be folded and kept separately.
Proper filing to be done with labels so it should be easy to find out for any of our responsible staff, filing all documents day to day.
Electronic Documents Distributions.
Preparing letters, handling office stationary, receiving sending Currier and distributing to concern person, arranging office for new staff and other administrative jobs.
Duties & Responsibilities: Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI & IR. Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors). Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor and Subcontractors & Vendors. Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and send it for consultant approval, after approval of drawings, inspection request, material submittal, RFI & IR distribute to related department & subcontractor & preparing letters etc. Keeping Specification properly. Keeping all drawing file properly and have updated drawing log. Superseded drawings to be folded and kept separately. Proper filing to be done with labels so it should be easy to find out for any of our responsible staff, filing all documents day to day. Used Aconex Software (Electronic Documents Distributions).
Duties & Responsibilities: Receiving and distributing all documents. Maintaining document logs (incoming & outgoing). Preparing letters, Handling petty cash, cash deposit in bank account, reconciliation of monthly bank statement and other administrative jobs.