Zahid Ali Abro

JOB RESPONSIBILITIES:

• • Manage the Company's Document Control team to ensure all work is undertaken within expected time frames.
• Develop and update the document control procedures and guidelines to ensure correct, consistent and standardized processes are used within the Document Control team.
• Assure that the Project Management is aware of any document management issues and achievements by providing accurate update during progress meetings.
• Identify training needs and provide training of Document Control team in order to help them improve their current skills and abilities.
• Assure all necessary controlled document sets are up to date, available and audited.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents.
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement

Executed Projects:
• Fairmont Hotel & Apartment - Abu Dhabi
• Presidential Palace - Abu Dhabi
• Louver Abu Dhabi
• Warner Bros Theme Park - Abu Dhabi

JOB RESPONSIBILITIES
• Disseminate the proper information such as PD, PM, Engineers, and Site Personnel’s…etc.
• Guiding & giving training to the Assistant Document Controllers about the procedures & policies
• Printing, filing, distribution and control of design drawings and engineering documents (including specifications, lists and design data); preparation of transmittals and recording of all distribution information such as revision numbers, issue dates and destinations within the Document Control system
• Provide timely turnaround of documentation flow
• Ensue effective document and data control occurs to ensure appropriate personnel are issued with up-to-date documentation
• Responsible for Internal & External Audits
• Respond to all emails (local & international)
• Keep tracks for such procedures, schedules, and daily work
• Dealing with all sub-contractors / suppliers
• Preparing Submission for Shop Drawing Submittals, Technical Material Submittals, Method Statements, RFI’S, MIR’S & ITR’S for Consultant / Clients Approval through ACONEX and transmittal if required.
• Secure the Tender Documents, Projects Documents, Drawings related to the Projects (Hard & soft copy) through logs & updated in ACONEX
• Identify and monitor all documentation that has a dead line and advise the Project Manager of the status.
• Handling and maintaining records of all internal and external correspondences
• Manage the distribution of documents as per the distribution advice by the Projects Manager
• Maintain an effective filing, archiving and retrieving system for proper documents in accordance with the Company Quality Assurance procedures & ISO Procedures.
• Establish a tracking facility to enable documents to be updated and retrieved easily.
• Maintain Detailed Logs for All Incoming & Outgoing Transmittals Correspondences, Shop Drawings, As-Built Drawings, Material Submittals, Method Statements, RFI’S, ITR’S, MIR’S, Internal & External NCR’S, Internal & External Clearances.
• Preparing Submission of Shop Drawings for Authority Approval like ADDC, ADM, ADCD, ETISALAT, etc.
• Control the issue and return of any construction document to project staff.
• Ensure compliance with quality procedures
• Attend Client meetings if needed and participate internal meetings as well
• Provide the Project Manager & Project Director with weekly/monthly reports for incorporation into the Project Reporting Procedure.
• Identify ideas for continual improvement of Company Procedures.
• Support the Project team as a key team player

Projects Executed:
• The Crescent Towers (3 Towers), IMPZ - Dubai
• Commercial Bldg. for Ahmed Bin Hader Al Meraikhi - Dubai
• Research & Security Centre - Abu Dhabi
• Police Station& Barracks @ Al Manaseer - Abu Dhabi

JOB RESPONSIBILITIES
• Answering all the phone calls, Greeting the guests, visitors, clients etc.,
• Respond to all emails (local & international)
• Set up an electronic library system for the management of technical documentations
• Develop and maintain document control processes for the efficient management and recording of QHSE documentations
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
• Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
• Maintain proper organization and storage of documents and information
• Provide full admin support to the team
• Responsible for recording correspondence (incoming/outgoing) to client, contractor, authorities (DEWA, ADDC, Civil Defense, etc.), consultant and internal and site memos.
• Preparation of Project inspection reports (IR’s) for all Civil & MEP works.
• Preparation of Project inspection reports (IR’s) for MEP materials.
• Assist all engineers of the project, doing project reports, making inquiries by letters, making progress reports of inspections separately for each department of contracting project.
• Follow up material deliveries.
• Responsible for keeping records of MOM, human resources, equipment and machinery, material receiving reports etc.
• Responsible for keeping financial records / updates like invoices, petty cash, variation orders, claims (liquidated damages, notice of delays separately)