Manager Logistics & Procurement
New Khattak Mining Company
Total years of experience :26 years, 11 Months
• To expedite the supply of machinery /equipment /materials /mine /minerals to /from the operation sites to warehouse to firm /company /vendor /purchaser and arrange transportation /logistics
• To resolve incomplete or incorrect shipments with the firm/company/vendor/purchaser and suppliers
• To source and manage the cost effectiveness of any 3rd party logistics /transportation
• To execute sourcing plans in accordance with company timelines to identify new opportunities for sale of mine /minerals /products
• To oversee mine /mineral /product testing to increase sale /competition and carry out risk assessments on new vendors
• To apply competitive bid processes and to prepare contractual agreements for procuring and negotiate product supply and service agreements that best meet the needs of the operation in relation to price, quality, service and availability
• To manage and carry out sourcing activities for materials, equipment and services for assigned items, and support peers during gap and surge periods
• To analyze the daily consumption and forecasting the demands
• To attend meetings and trade conferences
• To provide training and support to junior members of the team
• To respond to supplier and vendor /firm /company /purchaser and business partner inquiries
• To Resolve invoice and /or payment issues related to purchase orders
• To manage, execute and administer tasks related to the procurement of goods, works, consulting and non-consulting services including preparation of specifications, preparation of tender documents for RFQs, ITBs, and RFPs, bid evaluation reports, contract negotiations and award, and overall contract management services, inventory and vendors management
• To formulate weekly, monthly, quarterly plan for procurement of Goods/Equipment/Services & monitoring the procurement from the markets at optimum costs for seamless operations
• To negotiate price, terms and conditions with the suppliers, raising POs and follow up for delivery schedule from all the suppliers regularly
• To ensure the integrity of inventory accuracy and manage stock movements
• To deal with shipping line/ freight forwarded for freights for various destinations
• To prepare the Import and Export documents ensuring all the government policies and legal requirements are followed during import and export
• To identify and research potential new suppliers
• To ensure all the data in ERP and MIS reports are prepared and maintained with high accuracy of information
• To train, manage, allocate jobs for the team members and ensuring the work flow is followed as per the standard procedure involved in purchasing, distribution and import and export process
• Prepare and/or administer a procurement department budget
• To prepare periodic reports of department activities for senior management of the organization
• To coordinate, review and respond to supplier inquiries, protests and appeals
• Direct reporting to the Country Director - International
• Plan Road/Air/Ocean shipments and coordinate with Freight forwarder for ensuring all the goods/equipment are dispatched as per schedule and in good and safe condition, track the shipments till it reaches destination
• Ensuring the integrity of import / export documentation such as Bills of lading, Origin certificates, Commercial invoices and packing lists
• Dealing with shipping line/ freight forwarded for freights for various destinations
• Responsible for preparing the Import and export documents ensuring all the government policies and legal requirements are followed during import and export
• Procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, prepares evaluation after opening of RFP/Qs, ITBs.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. timely corrective actions on POs with budget check errors and other problems
• Advise and support Project development staff with necessary arrangement and assistance for visits and provide input and advice with regard to logistical and operational consideration for inclusion in project proposals
• Establishment and implementation of a comprehensive Logistics and Procurement system in accordance with UNOPS Logistical Procedures
• Management and monitoring of the inventory and movement of equipment into and within the area of responsibility
• Represent UNOPS on the Logistics Cluster Coordination meetings in Pakistan
• Transport management and monitoring
• Scheduling daily and weekly duty plan for drivers /vehicles
• Assist as necessary with the completion of government formalities on NOC for Project, Vehicle importation, Shipment, Visa, Customs Clearance, Vehicle registration, etc.
• Store Management & administration, Receive /Dispatch /Distribute all the WFP and other UN Agencies food and non-food commodities inventory control, inventory valuation FIFO, LIFO, FEFO etc.
• Prepare and distribute food packages
• Ensuring stock levels are managed and controlled effectively
• Scheduling work & Rota to meet fluctuations in staffing levels & workloads
• Leading, motivating, training and developing staff
• Dispose of unserviceable or damaged items
• Vehicle management and maintenance
• Responsible for the warehouse security and accountability
• Ensure all operations are carried on in an appropriate, cost-effective way
• Improve operational management systems, processes and best practices
• Purchase materials, update inventory and oversee warehouse efficiency
• Help the organization’s processes remain legally compliant
• Formulate strategic and operational objectives
• Examine financial data and use them to improve profitability
• Manage budgets and forecasts
• Find ways to increase quality of customer services
• Manage office equipment and infrastructure to ensure a well-running office
• Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
• Make logistic arrangement including flights reservations, Visa, hotel and vehicle arrangement for project staffs, visitors/partners, donors etc.
• Monitoring of the inventory and movement of the equipment
• Recruitment administration, employment contracts, employee relations, monitor and record employee time sheets and leave requests, maintaining of personnel records/files
Theory: 640/800 Practical: 960/1200