Administration Clerk
Rabigh Refinery & Petrochemical Company
Total years of experience :9 years, 8 Months
Position: Administration Clerk Inclusive Date: Sep 01, 2010 - present
Duties & Responsibilities:
* Provide administrative/secretarial support for various departments/sections such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries
* Operate desktop computer to compose letters and edit correspondence and memoranda from dictation; prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings
* Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also includes travel and lodging arrangements
* Arrange and facilitate all government-related items such as to provide business visas, marine ID, exit/re-entry, company ID, housing access and other related issues
* Worked as secretary to complete the EHD weekly activity highlights, monthly timesheets for the whole department employees
* Prepare all material purchase requisition and other material requirement as requested by the department and management
* Follow-up contracts and purchase requisitions thru SAP system
* Update filing system and maintain records for the department
KNOWLEDGE AND SKILLS IN SOFTWARE
* Microsoft Operating Systems (Win98, WinXP)
* Microsoft Office Applications (2003, 2007, 2010)
- MS Word
- MS Excel
- MS Powerpoint
- MS Outlook
Rabigh Refinery & Petrochemical Company (Petro Rabigh) Rabigh, KSA
Environment & Health Department (E&H Dept.) Engineering & Support
SMP Employee / Resource Sciences Arabia Ltd. (RSAL)
Position: Environment Assistant Inclusive Date: Jun 20, 2008 - Aug 31, 2010
Manpower Supplement Unit (MSU) Human Resources Department (HR)
CTS Employee / Resource Sciences Arabia Ltd. (RSAL)
Position: CTS Support Inclusive Date: Dec 2006 - June 19, 2008
Duties & Responsibilities:
Provided document controller job such as:
* Involved in the entire CTS (Construction Technical Services) recruitment operation and processes.
* In-charge of making follow-ups to all CTS contractors regarding all CTS matters / documents.
* Creates maintain filing systems, records and indices, including confidential matters used in CTS recruitment operations. Keeps Data base/reference files and manuals of policy and procedures up to date.
* Secures information as requested from data base, files or other sources.
* Assist in compilation of various documents and divisional reports.
* Perform other related duties as requested by supervisor.
Resource Sciences Arabia Ltd. (RSAL)
Jeddah, Kingdom of Saudi Arabia
Position: Administrator Assistant Inclusive Date: Mar - Dec 2006
Duties & Responsibilities:
Worked as RSAL Coordinator and provide secretarial requirements such as:
* Typing letters, memos, monthly progress reports, daily accomplishment reports.
* Attending telephone calls, make appointments, take and forward messages.
* Assist the Manager in carrying out his responsibilities.
* Analyze office operating practices especially confidential matters, control office forms, recording all important documents such as: inter-office memos, invoices, purchase requisitions, job offers, appraisals, cash advances, keeping systems and performance standards to create simpler systems or improve established procedures.
* Process outgoing and incoming correspondence and mail matters.
* Maintains and generates various computerized reporting systems from database.
* Maintains, set up filing system in an easy and a nice way.
* Keep tickler file on deadlines to be made.
* Perform other related duties as requested by supervisor.
Al-Nammla & Partners for Trading & Services Co. Jeddah, Kingdom of Saudi Arabia
Position: Administrator Inclusive Date: Apr 01, 2003 - Nov 09, 2005
Al-Yamamah Steel Industries Company Ltd. Jeddah, Kingdom of Saudi Arabia
Position: Secretary Inclusive Date: Mar 26, 2002 - Jul 06, 2002
Education Department in Najran Region Najran, Kingdom of Saudi Arabia
Position: Administrative Staff Inclusive Date: Apr 21, 2000 - Jul 24, 2000
Administration & Economic College Human Resources Management