Finance & Administrative Manager
Columbia University Middle East Research Center
مجموع سنوات الخبرة :22 years, 10 أشهر
• Managing the Finance and Administrative functions effectively and efficiently, providing functional advice, demonstrating leadership and encouraging team-work.
• Exercising the financial authority to the level delegated by the Director.
• Ensuring the accuracy, timely preparation and submission of financial reports as per the set accounting principles and CGC SOPs.
• Providing highlights and inputs on CGC financial status (against budgets); accordingly providing recommendations on what needs to be done to meet set objectives.
• Preparing non-routine financial reports and studies for the Director’s attention in order to support management decision making.
• Ensuring that all CGC financial practices fall within ethical behavior, governing policies and legal compliance.
• Recommending, re-designing and implementing effective financial SOPs encompassing all financial activities reflecting stringent internal control.
• Approving budget availability and payment processing for all local purchases within the Center. Ensuring that all invoices and purchase orders are approved by the designated employee prior to processing payments.
• Taking swift actions on the observations and recommendations of staff and external auditors on the design and operation of the internal control systems.
• Maintaining proper and accurate books of accounts as required by CGC|NY and the local statutory bodies.
• Preparing and submitting the monthly reconciliation to CGC|NY promptly and accurately.
• Preparing and reviewing the bank reconciliation statements on a monthly basis.
• Preparing the annual budget draft in accordance to the guidelines set by CGC-NY and the Director.
• Circulating and continuously monitoring the utilization of the approved budget to ensure expenditures are limited to the budget and excess spending is brought to the Director’s notice.
• Managing and controlling cash flow (petty cash, checks, bank transactions etc.) within the center adopting a cost-conscious manner and ensuring optimum utilization of funds.
• Filing of periodical returns with relevant governmental authorities.
• Managing CGC tax matters with the relevant statutory bodies.
• Interact with the UNICEF audit for risk assessment and spot check
• Interact with the government Audit Bureau for government grants
• Providing legal information related to Finance and Administration to CGC|NY
• Safeguarding confidential, legal and financial documents.
• Administering payroll management, ensuring efficient salary administration, so that payroll is processed and payments are made in a lawful, timely and accurate manner.
• Ensuring that all monthly payments of Social Security and Income Taxes are paid promptly.
• Coordinating with external auditors on the preparation of annual audits, depreciation schedules and annual financial statements.
• Overseeing the security of CGC properties and fixed assets.
• Developing and maintaining a network of contacts within the eight Columbia Global Centers, ensuring effective communication and compliance to Finance and Administrative directions/initiatives.
• Carrying out other tasks that Director considers necessary and appropriate to maintain or improve the operational efficiency of the Center.
• Acting as CFO by managing financial issues for the below company investments:
1. Primus Palestine (Branch) Dec 2009 - August 2011
2. Primus Bahrain (Branch) April 2008 - August 2011
3. Write Path (Creative and dynamic Jordanian copywriting and translation company based in Amman) since Feb 2009 - August 2011
4. Golden Leaves (3 stars International restaurant) March 2010 - August 2011
5. ConsultUs (Works closely with their partners from the public and private sector, civil society and donor community to achieve positive and sustainable transformations in the MENA Region and the won a Prime USAID Project) Feb 2010 - March 2011
• Managing and organizing the finance department in terms of day to day tasks and deadlines.
• Assuring that all finance and accounting entries, reports and statements are conducted in compliance with the International Financial Reporting Standards(IFRS)
• Issuing accurate daily, weekly, monthly and yearly financial reports
• Creating and issuing reports requested by the CEO or by the board of directors
• Design & Implement and continuously building and improving finance department policies and procedures that would attain optimal results for the company
• Preparing a quarterly budget based on the yearly approved budget for each department and ensuring no department is exceeding its announced budget.
• Monitoring Income, expenditures versus budget and with actual previous year
• Preparing the company commission and bonus report for the sales department
• Preparing daily cash flow statement and bank position
• Manage venders, suppliers and handle the financial side of procurement transactions
• Follow up on procurement transactions and manage payments to venders and suppliers
• Prepare the monthly payroll, Social Security and Employee tax reports
• Following up with the accounts payables/receivables and checking the aging reports conducted by the AP/AR accountants Sales Analysis
• Issue and follow up on all Guarantees
• Bank Reconciliation
• Auditing daily entries & Petty Cash
• Expenses Approval other than fixed assets this must be approved from the General Manager
• Preparing all the USAID project accounting issues (Budget, Invoices, Reports... etc.)
• Interact with the USAID audit for risk assessment and spot check
• Interact with the auditor (Internal & External) for all companies
• Interact with the government departments for all companies
• Providing reports and analysis from a sales and marketing terms in order to ensure business impact is understood in the clearest possible way whenever possible.
• Working with sales, marketing, commercial and finance departments to identify and analyze markets’ potential products and competitors.
• Working with all departments to gather and analyze all requirements efficiently
• Issuing accurate daily, weekly, monthly and yearly financial reports
• Preparing the company commission and bonus report for the sales department
• Auditing daily entries & Petty Cash
• Preparing daily cash flow statement
• Items costing
• Following up with the accounts payables/receivables and checking the aging reports conducted by the AP/AR accountants Sales Analysis
• Follow up with clearance company, custom and Jordan Food & Drug Administration
• Manage venders, suppliers and handle the financial side of procurement transactions
• Supervise the workflow of other accountants
• Prepare the monthly payroll, Social Security and Employee tax reports
• Inventory supply chain follow up and buffering
• Interact with suppliers and clients
• Ordering inventory stock from our suppliers
• Providing reports and analysis from a sales and marketing terms in order to ensure business impact is understood in the clearest possible way whenever possible.
• Working with sales, marketing, commercial and finance departments to identify and analyze markets’ potential products and competitors.
• Working with all departments to gather and analyze all requirements efficiently
• Issuing accurate daily, weekly, monthly and yearly financial reports
• Preparing the company commission and bonus report for the sales department
• Preparing daily cash flow statement and Bank reconciliation
• Following up with the accounts payables/receivables and checking the aging reports conducted by the AP/AR accountants Sales Analysis
• Manage venders, suppliers and handle the financial side of procurement transactions
• Supervise the workflow of the other accountant
• Prepare the monthly payroll, Social Security and Employee tax reports
• General Ledger book keeping
• Handling daily vouchers and all data entries
• Follow up on procurement transactions and manage payments to venders and suppliers
• Inventory stock follow up and control
1. Handling daily voucher
2. Handling all data entry
3. Bank reconciliations
4. Guarantees control and follow up
• Helped in auditing different kind of companies (Industrial, Trading, Schools, Services and societies)
Bachelor degree – Major in Accounting, Minor in Marketing (English language)