HR & Administration Manager
Al Wafiq Garments
Total years of experience :18 years, 4 Months
HR Activities
• Establishing of HR Department and HR systems & procedure.
• Creation and maintenance of HR Database
• Recruitment and Selection.
• Monitoring of attendance system & leave and preparation of payroll.
Admin Activities
• Monitor housekeeping of entire office and warehouse.
• Coordinate with external agencies for fire alarm systems, office AC system, MEP works, etc.
• Ticketing Booking.
PRO Activities
• Creation and maintenance of database for visa renewal, passport renewal, Trade License renewal
• Coordination with external agencies for visit visa.
Establishing of HR Department and HR systems & procedure. Creation and implementation of policies and procedure.
Recruitment and Selection.
Preparation of Job Descriptions and Organization Chart.
Analyze and prepare payroll Orion ERP Software by 3i Infotech and ensure salary disbursal in coordination with the accounts in.
HR Database maintenance and report generation in Orion ERP Software by 3i Infotech.
Ensure new visa application and renewals are done on time.
Monitoring of attendance system and leave.
Developed and implement Orientation and Induction training programme for new employees’.
Preparation of Training Handbook for Sales Staff. And training of Sales Staff on customer Service.
Established the system of Monthly Management Meeting to periodically review the operational issues of various department & retails showrooms and resolve them.
Mapping the Organizational process and procedure through Process Flow Chart for all departments.
Creation of appraisal procedure for all sales staff and conducting appraisals based on the suggested parameters.
Investigation of personnel issues and problems and take necessary corrective action.
Major achievements:
Implementation of Payroll Module of Orion ERP Software by 3i Infotech
Creation of HR Policy Manual.
Formulation of Training Program for Sales Staff and 100% training of sales staff.
Established the practice of Monthly Management Meeting to address the company wide issues and coordinating it every month.
Creation of Process Flow Chart for all the Departments.
• Developed, implemented and established policies & procedures of the department.
• Manpower planning in consultation with various head of the departments.
• Establish documented systems for selection and recruitment of staff identify skills, short list, interview, select & recruit most suitable candidates, and complete entire joining formalities.
• Developed and implement Orientation and Induction training programme for new employees’.
• Identify the training needs, develop training calendar, impart training and assess its effectiveness
• Preparing organization chart and Job Description.
• Regular updation of HR database, i.e. recruitment activity, turnover reports, headcount reports, immigration and visa related activity logs.
• Establish and maintain appropriate staff resources of the Operations Team to ensure that projects are delivered on time, on budget and to the agreed quality standard.
• Established compensation and benefits structure.
• Evolve departmental and individual KRA’s and KPI's and conduct periodic performance appraisals.
• Interact regularly with employees, understand employee concerns, issues and problems, take corrective steps,
• Analyze payroll data and ensure salary disbursal in coordination with the accounts.
• Initiate and coordinate various employee welfare activities.
• Ensure visa application and renewals are done on time. Ensure all trade licenses are renewed on time.
• Ensure smooth charge handover and final settlement, arrange visa cancellation, identify reasons for leaving and correct system.
•Monitoring the administrative functions like visa processing, vehicle usage and maintenance, housekeeping, stationery usage and requirement, hotel and air ticket booking, etc.
Major achievements
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•Successfully established and streamlined the HR Department.
•Compiled Policies & Procedure and Staff Handbook.
•Designing and implementation of Performance Appraisal system.ok.
Short listed candidates, selected & recruited most suitable candidates.
Completed joining formalities of new employees.
Developed job responsibilities and authorities of employees at various levels and drawn organizational charts.
Maintain suitable documentations & updated information on all unit level HR initiatives & activities.
Analysis and interpretation of employee data, produce reports and provide the same to the top management for policy action.
Ensure the integrity and availability of HRIS data.
Regular reporting and communication of HR data, i.e. recruitment activity, turnover reports, headcount reports, immigration and visa related activity logs.
Prepare all staff movements, i.e. new joiners, leavers, transfers report and update the organization chart on a regular basis.
Monitored & followed up with authorities for the visa renewal of employees. Arranging for visas, work permit, and other related documents for the employees with the help of PRO.
Collected & analyzed payroll related data including OT, Attendance & Leave, and various deductions and coordinated with accounts for the salary disbursal.
Monitored and maintained adequate stock of office stationery.
Supervised, monitored and ensured safekeeping of employee personnel files.
Supervised and monitored attendance & annual leave record of the employees.
Administered and monitored employee benefit programmes such as health insurance, vacation, sick leave, etc.
Coordinated and monitored the usage of company vehicles.
Organized employee get-together like Annual Functions, picnic/party for staff.
Major achievements:
Scrupulously maintained and updated the employee leave records and personal files.
Prepared a comprehensive organizational chart of all employee categories.
Ensure that labour law provisions pertaining to health, safety & environment and adhered to at all times.
Supervise the cleanliness of the shop floor and check whether all the tool, equipments and materials are kept in the designated place.
Assist in handling worker grievances & disciplinary issues and provide appropriate guidance to line managers for efficient & satisfactory resolution of the same in line with HR policies & procedures.
Implement plan for new employee induction and orientation at all levels at the units and subsequent follow-up on progress of new recruits in their jobs through the induction & probation period including identification of any training needs to complement the learning on the job.
Screening of resume, contacting prospective candidates and scheduling interview. Compiling interview ratings and preparing reports.
Maintenance & filing of employee records.
Preparation of appraisal forms & basic appraisal related data each department wise. Analysis of the appraisal data for rewards & increment.
Preparation of training calendar based on appraisal report. Scheduling training programmes as per training calendar. Organizing training programs.
Drafting of the various organizational policies, HR Policies, Annual Reports, etc.
Conceptualized the Company’s monthly newsletter. As an editor and coordinator, monitored the publication of the newsletter.
Liaison with all the local government authorities to meet the statutory requirements.
Maintain the record of certificates pertaining to statutory requirement and periodically check their validity. Initiate the process of renewal of these certificates.
Preparation of powerpoint presentation for various internal and external customers.
Major achievements:
As Coordinator and Editor, published and circulated the group’s quarterly newsletter - Seamless News.
Successfully compiled & authenticated policies and procedure since the inception of the organization and suggested system change to the management.
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