Senior Procurement Officer
International Medical Corps
Total years of experience :27 years, 1 Months
• Initiate the procurement process as per procurement plans in coordination with the procurement team & program staff.
• Preparing tendering and procurement process, from the tender announcement, participation in tender’s meetings and evaluation, bid opening, preparation of meeting minutes, agreement preparation, documentation and etc.;
• Market research for suppliers that comply with Organization Financial- Rules and items available in the market to avoid one supplier procurement.
• Procurement of Medication & Pharmaceutical Items, hygiene kits, dignity kits, diapers, etc.…
• Train newly hired staff on procedures, procurements baseline, and how to use the software from both program & logistics-procurement departments.
• Assure that suppliers of high-value items fall under physical quality check from the country team.
• Filing by scanning all files and saving them on a hard drive, by using monthly sorting.
• Develop plans for how to act and perform in emergency situations.
• Coordinate with Logistics & Security Officer on movement schedule.
• Taking the lead in High value and low-value procurements from advertising to collecting offers to awarding to issuing PO delivery and receiving and finally issuing payment.
• Solving Problems within procurements, facing colleagues and field staff.
• Ensure that all programmers and project needs are delivered according to agreed work plans, budgets, procedures, and compliance.
Contract Management:
• by preparing contracts, and following on delivery and quality check that items were delivered according to contracted ones.
• Preparing service agreements for service providers as well (ex: agreement with the agency to conduct MoPH covid protocol in all health facilities all over Lebanon).
Warehouse Management:
• Receiving, and checking all in-out items from/to warehouse with their proper documentation.
• Coordinate distribution with program managers accordingly.
• Fill out updated stock inventory sheets.
• Inventory Physical checkups.
Administrative & Finance:
• Collecting Invoices & check their eligibility, especially ones with VAT exemption option.
• Make sure suppliers’ payments are submitted to finance accordingly without any delays with their proper documentation.
• handle budget expenditures and estimations, as well as cash for field activities.
• Help program staff in allocating their activities/requests to on-budget accounts.
• Make sure that payments are allocated to their correct budget lines and accounts.
• Communicate & Coordinate with sub-filed office managers.
• Coordinate MH programs sessions ex: the YEP program and ECD.
• End project report shared with program staff about activities are done and their budget.
• Filing using soft copies and uploading backups on 365.
• Initiate the procurement process as per procurement plans in coordination with the procurement team & program staff.
• Preparing tendering and procurement process, from the tender announcement, participation in tenders meetings and evaluation, bid opening, preparation of meeting minutes, agreement preparation, documentation and etc.;
• Market research for suppliers that comply with Organization Financial- Rules and items available in the market to avoid one supplier procurement.
• Procurement of Medication & Pharmaceutical Items, hygiene kits, dignity kits, diapers, etc.…
• Train newly hired staff on procedures, procurements baseline, and how to use the software from both program & logistics-procurement departments.
• Assure that suppliers of high-value items fall under physical quality check from the country team.
• Filing by scanning all files and saving them on a hard drive, by using monthly sorting.
• Develop plans for how to act and perform in emergency situations.
• Coordinate with Logistics & Security Officer on movement schedule.
• Taking the lead in High value and low-value procurements from advertising to collecting offers to awarding to issuing PO delivery and receiving and finally issuing payment.
• Solving Problems within procurements, facing colleagues and field staff.
• Ensure that all programmers and project needs are delivered according to agreed work plans, budgets, procedures, and compliance.
• Validate ad hoc screening.
• Prepare proper documentation, waybills, donations, GRNs, etc…
Contract Management:
• by preparing contracts and following on delivery and quality check that items were delivered according to contracted ones.
• Preparing service agreements for service providers as well (ex: agreement with the agency to conduct MoPH covid protocol in all health facilities all over Lebanon).
Warehouse Management:
• Receiving, and checking all in-out items from/to warehouse with their proper documentation.
• Coordinate distribution with program managers accordingly.
• Fill out updated stock inventory sheets.
• Inventory Physical checkups.
Administrative & Finance:
• Collecting Invoices & check their eligibility, especially ones with VAT exemption option.
• Make sure suppliers payments are submitted to finance accordingly without any delays with their proper documentation.
• handle budget expenditures and estimations, as well as cash for field activities.
• Help program staff in allocating their activities/requests to on budget accounts.
• Make sure that payments are allocated to their correct budget lines and accounts.
• Communicate & Coordinate with sub-filed office managers.
• Coordinate MH programs sessions ex: the YEP program and ECD.
• End project report shared with program staff about activities that are done and their budget.
• Filing using soft copies and uploading backups on 365.
- Preparing cards for Vehicles including Maintenance, Accidents and Inspection.
- Conducting weekly and Monthly Reports concerning the performance, usage of vehicles.
- Preparing Requests for Quotation to purchase goods, services and food items.
- Analyzing Offers submitted by suppliers, and choosing the appropriate offer.
- Issuing Purchase Orders to subject suppliers.
- Issuing Tenders, Preparing Contracts and follow up.
- Monthly update of Procurement Ledger.
- Other Admin tasks.
Port Operations:
- Reading Air Way Bill and Bill of Loading.
- Continuous visits to Airport and Port of Beirut for obtaining shipments clearance documents.
- Obtaining acceptance from Ministry of Health.
- Preparing Waybills.
- Preparing Files for Shipments. Construction Section:
- Prepare Contracts for Contractors.
- Prepare Tender Documents.
- Advertisement on newspapers and magazines.
- Classification of Contractors.
- Calculation mistakes of Bill of quantity submitted by Contractors
• Other Admin tasks
• preparing cards for Vehicles including Maintenance, Accidents, and Inspection.
• Conducting weekly and Monthly Reports concerning the performance and usage of vehicles.
• Preparing Requests for Quotation to purchase goods, services, and food items.
• Analyzing Offers submitted by suppliers and choosing the appropriate offer.
• Issuing Purchase Orders to subject suppliers.
• Issuing Tenders, Preparing Contracts and following up.
• Monthly update of Procurement Ledger.
Port Operations:
• Calculation mistakes of Bill of quantity submitted by Contractors.
• Reading Air Way Bill and Bill of Loading.
• Continuous visits to the Airport and Port of Beirut for obtaining shipment clearance documents.
• Obtaining acceptance from the Ministry of Health.
• Preparing Waybills.
• Preparing Files for Shipments. Construction Section:
• Prepare Contracts for Contractors.
• Prepare Tender Documents.
• Advertisement on newspapers and magazines.
• Classification of Contractors.
-indoor sales
-preparing invoices
-negotiate with customers.
-define products and services to customers
-filing data
-organize agent’s data
-preparing invoices
-other administrative duties
-entering transactions
-opening and closing agent’s accounts
-reviewing clients accounts.
-preparing invoices
more detailed courses in marketing plus other majors
cources concerning the 5 majors studed at the leabnese university from accounting to marketing to management,finance and MIS