zeinab Mostafa

HR TeamLeader at Domiatec Group

• Egypt - Cairo
• My current job since April 2015

Employment & Planning Supervisor at Capital Investment

• Egypt - Cairo
• July 2014 to April 2015

 Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
 Responsible for effective and fast recruitment processes both internally and externally.
 Generates a pool of candidates by receiving resumes through various channels such as employment fairs, database, etc.
 Identifies and uses different recruitment resources to ensure targeting the right candidates.
 Coordinates offsite recruitment programs such as employment fairs.
 Screens & selects the received resumes according to the organizations approved Budget and selection criteria.
 Schedules and conducts initial screening interviews for different business line positions.
 Organizes interviews for the approved candidates with each business line representative.
 Notifies applicants of results of selection process through Thank You emails if rejected or prepare job offers if accepted.
 Checks applicant references, prepare job offers and initiate needed paperwork.
 Discusses the offer letter & follows up the employment process.
 Assists and guides the candidates with the required Hiring documents & Medical Check-up transfers to ensure that the Bank procedures are met.
 Prepares, develops and implements procedures and policies on staff recruitment.
 Conducts job analysis to identify and determine in detail the particular job duties.
 Creates job descriptions to enable employers and supervisors to select a good choice for an open position and guide existing employees in fulfilling their work obligations.
 Designs and implements exit interviews in case of resignations.
 Handles communication on behalf of HR recruitment with all company departments.
 Promotes workplace safety.
 Assists in preparation of HR Strategic plan.
 Assists in preparation of HR Job Manual included all detailed process
 Provides advice and assistance to staff and management on employment systems.
 Prepares all weekly, monthly and quarterly reports upon request.
 Attends staff meetings, regular training and coaching sessions for continuous professional growth and development.

Senior HR Specialist at A-part ( Bosch Agent)

• Egypt - Cairo
• March 2013 to March 2014

 Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing Conducts, along with other HR Specialists, the certified employee orientation (introducing personnel, payroll, employment benefits, policies, assisting with enrolment forms, etc.) for the purpose of ensuring employees are knowledgeable of current Practices and administrative processes as well as completion of forms.
 Preparing all reports related to salaries and payroll variables (Taxes, Insurance, Absents, Penalties, Overtime, Salary Increase, allowances, etc.).
 Responsible for the mobile and internet allowances with following up the limitations and the usage for every employee.
 Responsible for all the employees’ documents and files and keeping it organized through following up with the personnel Specialist.
 Preparing Social Insurance forms (1 & 6) and following up with form2.
 Follow up and renewing the contracts of all the employees.
 Creating company policies in compliance with Egyptian labour law & Making sure that all the company policies are implemented and effectively utilized with taking the necessary actions in the case of breaching it.
 Establishing Evaluation System, and following up the Implementation Process.
 Designing a proper Job Description for every vacancy by collecting data from every Dept. Manager and section head.
 Dealing with variable recruitment sources to submit job posts.
 Scanning all the applications and resume’s, interviewing applicants, evaluate applicant skill and make recommendations regarding applicants’ qualifications.
 Notify applicants of results of selection process through Thank You emails if rejected or prepare job offers if accepted.
 Discuss the offer letter & Following up the employment process including employment contracts.
 Checking applicant references, making job offers and initiating needed paperwork.
 Filter HR Mail to build a database of CVs.
 Creating an HR Job Manual included all detailed process
 Creating Training & Development System and Plan in accordance to the HR Budget.
 Preparing Salary Grading Matrix in accordance with Market & Economic Studies.

HR & Admin Executive Coordinator at Toyota Motor Engineering Egypt

• Egypt - Cairo
• November 2011 to January 2013

-Creating HR Company policy, implement it after the approval of the president.
-Preparing and updating Company Organization Chart.
-Handling Recruitment process ( Test for Candidates, Initial Interview, Short listing, …. Etc, )
-Handling Employees files.
-Handling Medical Insurance for the Staff.
-Recording Leave (Absents) of the employees, providing Daily report.
-Preparing Monthly payroll sheets.
-Preparing and Updating a detailed Admin and HR Job Manual.
-Handling the company petty cash.
-Monitor office supplies through coordination with different vendors to provide high quality in time.
-Responsible for delivering different administrative services through paying expenses on time (rental cost, telephone lines, electricity) to ensure sustainability of services.
-Organizing the reservation of company meeting rooms.
-Organizing company car fleet on daily bases according to the department’s requests.
-Preparing for Big suppliers meeting (reservation of banquet room, preparation of seating layout, helping in preparing the presentation, assigning roles for all the staff, … etc.)
-Preparing for BOD meeting (sending the invitation letter, preparing the data shared, talking meeting minutes, recording the attendance of BOD members, …. Etc.)
-Writing daily Economic & security report.
-Handling all requirements of TMEE visitors. (Hotel reservation, Visa Extension & transportation…..etc.)
-Preparing and updating Presentations about Egyptian Economy and Political situations.
-Preparing and Updating Research report about Egypt Automotive Export Agreements with other countries.
-Preparing for the Line-off Ceremony celebrating Toyota first car assembled in Egypt. (Including preparing invitations to ministers, preparing give a ways, following decoration company and translators company ….etc.)

HR & Administrative Coordinator at Cairo International School American division

• Egypt - Cairo
• June 2008 to September 2011

•Handling Staff Affairs,
•Recruitment & employment Contracts.
•Preparing Payroll and bonus sheets.
•Preparing reports and analysis to provide the Owner & Principal with the full picture regarding finance activities and results.
•Answer calling…attend Board meetings...reception guests whether a new parents or business proposals.
•Coordinated daily operations and handled office tasks such as correspondence, file management and database administration.
•Responsible for standard 5 in the Advanc-ED accreditation review.
•Responsible for arranging & organizing QAR visit including their accommodation, transportation & sightseeing reservations.
•Responsible for exams preparation include exams time and proctoring time table.
•Investigating & implementing the recommended solutions or ideas for the assigned promotions, services.
•Responsible for both teacher and student handbooks.
•Reviewing & typing all the correspondence.
•Organizing E-mail & updating school website.
•Preparing and updating School’s Organization Chart.
•Maintain administrative communication including: memos, schedule changes, Arranging & scheduling meetings & taking minutes.

Temp. Invigilator at British Council

• Egypt - Cairo
• May 2011 to June 2011

- I worked as Temp. Invigilator, the British Council May - June 2011 examinations

Main Duties:
• Working as an invigilator at the British Council on a casual basis during examination periods for different grades and ages. My duty is to watch examination candidates to prevent cheating, checking their ID cards, doing their attendance list and preparing the candidates seating plan in addition to preparing an incident report in case of any cheating method.

Accountant at Orascom Hotels & Development Corporate Finance Department

• Egypt - Cairo
• July 2009 to November 2009

-I joined Orascom Hotels & Development Corporate Finance Department for training, From July 09 till Nov 09

Main Duties:
• Handling customer's account.
• Preparing presentation showing monthly and quarterly profits & losses.
• Preparing Internal Control System Report (ICS) as requirement for Switzerland
Exchange market.

Telesales at Vodafone Acquisition Department

• Egypt - Cairo
• July 2008 to August 2008

- I joined Vodafone Acquisition Department summer training, From July 08 till August 08

Duties: • Preparing presentation showing monthly achievements.
• Telesales.
• Handling high value customer data.