Office Manager
Katch Kan Bahrain
Total years of experience :18 years, 2 Months
- Be the first point of contact for all existing Key Accounts, Distributors as well as the CRS and Eastern Hemisphere manager for operational and sales inquiries. Ensure that all requests are answered and proposals sent out in a timely manner, by applying principles of Reliable, Responsible, Responsive, Respectful and delivering Results.
- To sell products and services of the company to current and prospective customers.
- Follow up on new leads and referrals stemming from sales activity.
- Develop and maintain the relationships with current customers and potential customers.
- Ensure accurate, proper and reliable reporting with the Head of Finance
- Ensure office’s operational excellence by providing support and resources as needed to colleagues, vendors and customers.
- Establish and maintain product information and marketing materials relating to sales.
- Stay abreast of local rules and regulations in terms of Accounting and Finance.
- Take part in events to market the products such as seminars and trade shows.
- Discover and handle concerns from customers; deal with complaints as required.
- Help the company implement its marketing plans as required.
- Fulfill other duties and responsibilities as assigned.
Handles any issues related to the facility and property pertaining to all Zayani
Motors premises.
▪ Frequent inspection of the facility or property for any sign of issues and
executing the mechanical, civil and electrical jobs as requested by the GM.
▪ Attend Management monthly meeting and spearhead Admin related issues, if any.
▪ Carries out other related job as assigned by the Management from time to time.
▪ Carries out Supplier Evaluation for Suppliers related to maintenance work at the
Division on a timely manner.
▪ Provides all required logistics/office furniture to a new joiner on information
provided by the HR department in coordination with the relevant departments.
▪ Coordinates with all the vendors on the requirements of the company ensuring
that the proper services are being provided to the division in line with the
division’s goal and responsibilities.
▪ Coordinates with all the suppliers, contracting and maintenance companies by
securing the best price and quality to benefit from the economies of scale.
▪ Monitor and supervise the maintenance and cleaning staff at company premises.
▪ Monitor the cleanliness of the company premises and ensure that uniformity and
standards are followed.
▪ Supervising the securities across all ZM Premises.
▪ Ensure that the company is complying with HSE rules and regulations.
▪ Keep the record of employee involved in an HSE incident.
▪ Identifying the operational issues of Safety equipment’s such as Fire Alarm, Hose
Reel System, Smoke Sensor, water sprinklers, Fire Alarm Panels, etc. on a
regular basis and communicating with Alpha Fire co. or Gulf Service to rectify
the problems.
▪ Monitoring the vendors providing firefighting equipment’s and ensure the job are
executed as per the approved specification.
▪ Responsible in recording/tagging/inventory and disposal of assets.
Ensuring meetings are effectively organized.
▪ Maintaining effective records and administration.
▪ Responding to daily emails and calls.
▪ Preparing quotations/proposals and sending to clients.
▪ Organizing sales visits.
▪ Demonstrating/presenting products.
▪ Maintaining accurate records.
▪ Attending trade exhibitions conferences and meetings.
▪ Office and operation management- responding to daily emails and calls.
▪ Preparing quotations/proposals and sending to clients.
▪ Maintaining Personnel record, Documents maintenance, Petty cash handling.
▪ Preparing monthly Financial Statement, monthly projections, weekly Operations
Report.
▪ Annual Budget forecasting
▪ Processing of legal documents to Ministry such as Annual Commercial
Registration Renewal, updates of records registered in CR/BCCI/LMRA/GOSI,
Annual BCCI membership renewal, Processing of Ministry Approval to import
and export chemical products.
▪ Purchasing, Receiving stocks, Deliveries and handling monthly inventory.
▪ Invoicing and receiving payments.
▪ Travel, Event, Training/Seminar coordination.
▪ Visa and Health Insurance processing.
- High product knowledge
- Providing high customer service
- Proper stock management-stock receiving, merchandising and coordination, proper inventory
- Updated on daily reports-such as weekly/monthly shop’s performance, and aware on weekly/monthly target
- Cashiering- proper cash handling, preparing daily reports and sending emails.
Proper stock management-stock receiving, merchandising and coordination,
proper inventory
▪ Updated on daily reports-such as weekly/monthly shop’s performance, and aware
on weekly/monthly target
▪ Cashiering- proper cash handling, preparing daily reports and sending emails.
Providing high customer service
▪ Product knowledge
▪ Filing, recording and classifying of stocks
▪ Displaying of stocks accordingly
▪ Filing and recording of every clients transactions
▪ Proper cash handling
▪ Proper stock inventory management.
▪ recording daily financial transactions
▪ managing accounts payable and receivable
▪ reconciling bank statements.
▪ updating the trial balance, profit-and-loss statement and balance sheet
▪ managing payroll
▪ invoicing clients
Bachelor of Science in commerce_Management University of Cordillera Baguio City 2600, Philippines June 5, 1998 – March 22, 2002