Senior Administrator
BEFARe
Total years of experience :36 years, 2 Months
Working as Senior Administrator under the direct supervision of Chief Executive my responsibilities are as following.
• To Adapt the Department to the future setup of organization
• Organize and maintain intra department and inter department coordination and cooperation.
• Coordination and cooperation between the Administrative staff at the main office and sub centers.
• Responsible to manage all tasks related to Logistics, Purchases, Transport, Premises and Human resource matters in Peshawar and sub offices located in different areas of KPK.
• Work in close coordination with Finance Manager for forecasting, budget preparations, budget monitoring, conducting of internal and external Audits etc.
• To arrange and procure of all required materials.
• Responsible for scrutinizing of all offers, processing of purchase order and follow up of contracts.
• Responsible for hiring of Consultants and preparing of Contracts.
• To supervise and control Stores and store procedures.
• Preparation and maintenance of inventory of organizational assets.
• Responsible for processing of organization staff hiring/ firing.
• To arrange, organize, attend and participate in meetings, workshops, for and on behalf of the organization.
• Dealing and Correspondence with Govt offices and relevant line departments.
• Looking after maintenance/ repair and Security matters of the premises.
• Overall supervision for smooth and Economical functioning to ensure quality services to other Program Management office Departments.
• Ensure and maintain reliable transport for the achievement of different organizational activities.
• Any other task assigned by Chief Executive.
Working as Project Manager for USAID-CVSP Project "Civilian Victims Support Program", and my responsibilities were:
• Responsible for overall supervision of the project activities
• Designing and execution the project work plans and revised as appropriate to meet the goals and objectives of the project.
• Identification of resources needed and assigning individual responsibilities.
• Responsible for planning, program design, and to ensure its proper implementation.
• Monitoring and to provide technical support to staff.
• Submission of weekly, monthly and quarterly report to donor.
• Responsible for conflict management and resolve issues in timely manner.
• Ensuring that project activities are in accordance with norms and standards of donor & Organization, as well as according to available budget lines and limitations.
• Regular status meetings with project team.
• Coordination with the staff for the achievement of project objectives.
• Identification of opportunities for the improvement and constructive suggestions for change.
• Meets financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Approve plan of action for all the activities to be conducted under the project.
• Ensure that all the activities are conducted regularly and properly.
• Making decisions for unstructured issues.
• Conduct performance appraisal of the project staff members on monthly basis.
• Senior management meeting, project review meetings and other meetings deemed necessary by the Director of the organization.
• Contribution in BEFARe Newsletter and other Human Resources activities.
I Joined Regional Institute of Policy Research and Training (RIPORT) GZCAP Project as Program Officer M&E.
Responsibilities under this USAID Funded project were:
• Monitoring of program activities as directed by Manager Operations.
• Develop in devising and preparation of survey plan.
• Generate reports, conduct formative evaluations, conduct monitoring visits to the field, and conduct summative evaluation along with a final project report.
• Ensuring that the work undertaken meets the required standards.
• Monitor FGD, s, BBCM & Corner meetings, awareness sessions and workshops.
• Preparations of Newsletters/ Reports attend and arrange Press Conference, Workshops, and Seminars.
• Help in preparation of audio/visual material.
I Joined Regional Institute of Policy Research and Training (RIPORT) CVSP Project as Field Supervisor.
Responsibilities under IRD project were.
• Team Leading of 10 Enumerators
• Arrangements and Planning for Field Visits
• Map of Target Community
• Logistical Guidance
• Community Based Organization’s Recruiting
• Conducting Focus Group Discussions (FGD, s)
• Monitoring of Data Collection Process
• Ensure Field manual Protocols and Procedures are being Followed
• Guiding Enumerators
• Availability of Resources to Enumerators
• Safety and record keeping of Data
• Analysis of Questioners
• Analysis of FGD Verifying
• Case studies
• Review of Completed questionnaires
Working as an Internal Monitor/Master Trainer in one of the largest refugee survey of the world named PPVR (Population profiling, verification and Response).Trained different layers of management that includes Field coordinators, Filed supervisors, Data validators, community surveyors, community mobilizers and Household interviewers. Monitoring processes of survey and uploading reports on the system.
Key responsibilities:
• Guiding the process for identifying and designing the key indicators for each process.
• Establishment of effective and participatory M&E system in different projects.
• Contributing in designing the monitoring tools for different processes of the survey.
• Conducting regular visits to project sites to carry out technical monitoring as well as gather feedback from the beneficiary community.
• Ensuring the achievement of Project goals with the highest quality, minimum risk and cost effectively through an enabling approach to monitoring.
• Supporting the Assistant Project Manager and Project Manager in the collection of additional information from the field as required
• Compiling comprehensive final evaluations based on information retrieved from the database and field.
• Preparation of weekly and monthly monitoring reports after conducting visits.
• Introduction of program to the Afghan Refugees, Collect data and information from Afghan Refugees.
• Supporting the Strategy of Government of Pakistan for Afghan population by providing specific information on the communities.
• Assisting UNHCR in identifying the most urgent and evidence based protection, assistance needs and opportunities that will help tailoring the most appropriate response for the Afghan individuals and communities ensuring access to available rights and services;
• Providing information to humanitarian and development actors in Pakistan to help with their project development for Afghan hosting communities;
• Supporting strategy development for re-integration of Afghan population by the Government of Afghanistan.
• Coordination and share information with supervisor.
• Submission of reports on weekly and monthly basis.
I joined Save the Children U.S Livelihood Department as Database Assistant at Lower Dir/ Swat office. I was responsible for Database records, different reports, data entry and backup, manual records with some extra duties e.g. Patty cash, Logistic, Administration Assistance, Security Measurements and sometime purchasing of necessary items etc.
I joined RTG in November 2008 as a Medical Bill Review Officer. RTG is a foreigner owned Multinational outsourcing company which provides services to different clients in different projects e.g. US Medical Billing and Transcription etc. My job as Review officer was to assure and check that all requirements of U.S Medical Billing i.e. CPT, NDC, DX codes are complete for payments.
I joined Deans Trade Centre as an "In-charge CCTV Systems". Deans Trade Centre is one of the Biggest Shopping Malls of Pakistan with more than 3000 shops and offices. CCTV System is 2nd largest system of Pakistan with 140 Cameras and sound systems. My role as In charge CCTV system was to supervise and facilitate the installation company to complete the work within specific time period, Maintenance of DVR, Training of operating staff, and other day to day routine work.
Joined PTCL in Jul y 1995 as a Telephone Operator/Customer Service Representative (CSR) and worked on different positions, demanding various levels of several skills. I optioned for retirement on March, 2008 through “Golden Shake Hand” at Engineering Supervisor Scale level. I equipped myself with following experiences with achievements;
• ACD SYSTEM (Call Center)
• Network Administration
• Data Management/Data Processing
• Section In-charge
• Technical support to others station
• Staff Training/Course Designing
• Telephone Operator/CSR
Reward: I was awarded an appreciation letter by Mr. Justice Jawaid Nawaz Gandapur, Honorable Chairman of “Implementation Tribunal for Newspaper Employees” (Labour Division) government of Pakistan for timely and promptly attention and giving him information in a befitting manner.
I started my career as a medicine sales man / Delivery Man in “Khalid Medicine Company”. After few months I have been promoted as Incharge Wholesale Desk. I was responsible to supervise the Salesmen, Store maintaining, Sales and Purchase record keeping, purchase orders and cash handling etc.
In 1992 I have been promoted as Office Manager and was responsible for following assignments.
• Staff Management/ Human Resource
• Supply Schedules and Staff Duty Rota
• Liaison/ Correspondence and Dealing with Companies
• Stock Checking and Record Maintaining
• Bank Accounts and Cash Handling etc.
• Coordination between Wholesale and Distribution Setup
Majors: Urdu and Islamic studies from University of Peshawar. as a Private Candidate.
Majors: Introduction to I.T , Office Automation , Data Structure & C Programming, Data Communication, Introduction Of Operating Systems Win NT Unix and Linux, Financial Accounting, Introduction to DBMS, ORACLE-DBA, System Analysis & Design, Introduction to E-commerce & Internet Programming using C++/J++, Microsoft Visual BASIC, Business Communication
Majors: Civics, Islamic History and Islamic Studies from Board of Intermediate and Secondary Education, Peshawar As Private Candiate
Majors: Arts subjects With Urdu and Islamic Studies from Board of Intermediate and Secondary Education, Peshawar As Private Candidate
