Admin Officer
AIMS GROUP
Total years of experience :9 years, 7 Months
A comprehensive knowledge of professional auditing.
Accounts handling till finalization.
Analyzing data & Compression.
EMPS (ERP SYSTEM).
Purchase & Sales.
Stock Reports.
Store Inventory.
Housekeeping.
Fleet Management.
Operational Controls.
Cost Cutting.
Shift Management.
Preventative Maintenance Scheduling.
Performance Evolution of each Worker.
Attendance & KPI sheet preparation.
Monitor staff performance and attendance activities.
Maintain employee payroll.
Provide support to supervisors and staff to develop the skills and capabilities of staff.
Coordinate staff recruitment process to ensure that a comprehensive procedure is used to hire staff
Analyzing recyclable material recovery data and handling quality control issues to prevent material losses.
Selection of recyclable waste carrying vehicles area wise and arranging waste in out/recovery/losses/organic and reject waste record.
Monitoring of recyclable material bailing operation and meeting set targets.
Monitoring and record keeping of composting operations to meet daily orders of customers.
Operating OCC/Recyclable Collection Operation with In Ajman with mutual understanding with supervisors
Controlling/monitoring material segregation operation on main sorting line.
Executing beset plans for best recovery/best storage/less material losses with available sources/man power and machinery.
Composes routine letters and reports using instructions or guidelines of the work area.
Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements, Handling all petty cash expenses and maintaining its complete record.
Processing and knowledge of suppliers & sub-contractors invoices & delivery notes.
Verify items billed against items ordered & received & reconciles differences with vendor.
Maintain cashbook, & bank statements (Bank reconciliation) & journalize the accounting transactions.
Designs, prepares, and maintains spreadsheets using basic mathematical calculations.
Inventories office supplies and equipment, prepares and submits orders for purchase as per balance Qty which will be consumed until next supply.
Support human resource processes by administering tests, scheduling appointments and meetings, maintaining records of new and existing employees' personal information as requested by HR Manager.
Submits employee data reports by assembling, preparing, and analyzing data.
Printing information, organizing work, answering the telephone, relying messages.
Maintain employee confidence and protects operations by keeping HR information confidential.
Maintains quality service by following organization standards.
Assists in correspondence, Processes mail, make photocopies & performs other clerical works.
Files papers and documents into appropriate employee files.
Maintaining a proper record of staff attendance, staff leaves as well as staff medical record.
Setting up and maintaining office support systems such as telephone communications equipment and protocol, office support staff rotation, vehicle management system.
Provide general admin support to the Regional office & expert guidance and leadership to junior staff.
Supervising the maintenance of the office premises, & Managing arrival, departure and stay of visitors.
Perform other related duties as assigned & required, e.g., reviews of adequacy of departmental space requirements and technology.
EPMS system to make purchase request and follow up for LPO until the material is supplied to site.
Making price compression sheets for best selection of requested items.
Monitoring employee’s performance as per their daily targets.
Fleet management and scheduling in case of break down.
Preparing diesel consumption and vehicles B/D and kilometer reports.
Preparing plant B/D reports and penalizing employee on fault by preparing proper B/D reports to avoid there lame excuses of technical staff.
Preparing revenue sheets on daily/weekly/monthly and yearly basis.
The company is based in Oman city Quriyat, which was dealing only in residential projects I performed my duties as site supervisor.
Blue Bricks is based in Lahore Pakistan, during my job period we were handling many residential and commercial projects, my job was to arrange all facilities for continue work such as construction and other general and petty items, being a site supervisor it was my duty to ensure that project should be done on time with quality of work.
I was handling daily admin cum supervisor related task as mentioned below.
Cash handling,
Accounts handling,
Store Inventory,
Labor Distribution,
Daily Progress Report,
Quality Control,
And ensuring that work is being done as per given standards