Material Specialist
saudi aramco
Total years of experience :23 years, 1 Months
Procures all Aramco supplied materials thru SAP system and follow up the progress in each step until material receiving by contractor in the job site. Reviews all contractor procured material requisitions. Assists construction contractor in the identification and allocation of materials requisition preparation. Preparation of material reconciliation to make sure that all materials inventory are up to date with accurate inventory records and all required material documents are available with the required approval. Makes sure that contractors are maintaining good documentation for the materials issuing & receiving documents. Meeting with the contactors to discuss procurement of the contractor supplied materials and make sure that they are following the material supply procedures. Makes sure that the contractor orders all required materials with no shortage. Requests materials thru SAP B2B system for the projects use. Assures the smooth flow of material and supply through the productive process in a cost effective, tamely fashion. Interface and act as liaison with upper management, MSO, PMT, the PMC, Purchasing, Design Offices and other parties. Processes and expedites all Material Requests (in accordance with Saudi Aramco SAP Policy and Procedures) to assure schedule requirements dates. Stage and control all materials until they are ready for issuing to construction contractor for the project requirements. Reduce cost to Saudi Aramco by assuring the use of excess/surplus inventory is utilized before new purchases are made in coordination with Project Engineer & material staff. Offer logistical support to projects by answering questions concerning tracking, follow-up, shipping status and delivery dates. Provide required reports to the management and projects concerning 9COM and 9CAT/B2B monthly volume and status.
Handling BI-0226, BI-0225 JO 003 & 004 & BI-3007
Activities:
• Procures all Aramco supplied materials thru SAP system and follow up the progress in each step until material receiving by contractor in the job site.
• Reviews all contractor procured material requisitions and make sure that all materials are procured and ordered in accordance with Saudi Aramco procedures.
• Assists construction contractor procurement in the identification and allocation of materials requisition preparation.
• Conducts nonscheduled inspection to the contractor materials yard to assure that all Aramco supplied materials & contractor procured materials are stored and handled in accordance to the approved materials preservation, handling & storage plan.
• Prepares material reconciliation to make sure that all materials inventory are up to date with accurate inventory records and all required material documents are available with the proper approval.
• Makes sure that contractors are maintaining good documentation for the materials issuing & receiving documents.
• Searches for material within Aramco storehouse (surplus/excess) and other projects to cover the projects requirements with cost saving and ahead of the required dates.
• Cleans mass in some requisitions that need change order due to several reasons, such as quantity, project requirement, updated Saudi Aramco standards (SAMSS).
• Meets with the contactors to discuss status of their procured materials in a weekly basis
• Makes sure that they are following the material supply procedures.
• Makes sure that the contractor orders all required materials with no shortage.
• Requests materials thru SAP B2B system for the projects use.
• Assures the smooth flow of material and supply through the productive process in a cost effective, timely manner.
• Interfaces and acts as liaison with upper management, MSO, PMT, the PMC, Purchasing, Design Offices and other parties.
• Processes and expedites all Material Requests (in accordance with Saudi Aramco SAP Policy and Procedures) to assure schedule requirements dates.
• Manages Staging materials until they are ready for issuing to construction contractor for the project requirements.
• Reduces cost to Saudi Aramco by assuring the use of excess/surplus inventory is utilized before new purchases are made in coordination with Project Engineer & material staff.
• Offers logistical support to projects by answering questions concerning tracking, follow-up, shipping status and delivery dates.
• Provides required reports to the management and projects concerning 9COM and 9CAT/B2B monthly volume and status.
Handles the monthly timekeeping of the division's employees. Verify the monthly Cost Sheet. Verify the monthly telephone bills. Handles and coordinate the computer equipment. Do monthly physical inventory for the equipments & supplies. Prepare monthly report for the cataloged spare parts & budget items. Helps the engineers & supervisors in preparing their presentations. Interview & evaluate candidates (Technical Assistants- Analyst-Programmers). Coordinate any business travel for the engineers or supervisors. Coordinate for monthly meetings & any meetings regarding cataloging spare parts issues. Orders office supplies for the employee's use. Coordinate with the supervisor to prepare the yearly vacation plan for all employees. Analies the monthly expenses & solve any problem related to overuse. Coordinate for any change of the office design or office modification. Helping employees to install softwares in order for them to do their jobs & duties. Handle all confidential documents.
Prepares monthly bank accounts reconciliation. Prepares monthly accrual for expenses. Checking of vendors' invoices for the outstanding account to customer prior to payment. Follow-up accounts receivable due from clients, Prepares vouchers and checks intended for payment to vendors. Prepares monthly G.O.S.I. (Social Insurance report. Coordinates with the Finance Manager regarding submission of monthly progress billing to clients. Prepares petty cash replenishment request. Prepares payroll for local hire employees. Prepares schedule showing the distribution of charges on invoices received from vendors for every project. Prepares Accounting Control document and Journal Vouchers indicating the account classification and distribution of charges to various RSAL projects. Monthly translation of books of account from English to Arabic. Liaises with the banks regarding deposits, telex transfer and bank facilities. Prepares monthly balance sheet accounts.
The Commercial Accounting Program concludes: 1 Year English Language, Accounting Principles, Intermediate Accounting and Advanced Accounting. Plus the cooperation program of 10 weeks in a company.