Inventory Controller - Supervisor
King's College Hospital London
Total years of experience :16 years, 4 Months
Joined the SCM department to manage the inventory and implement strategies for accurate recording
of consumption across the organization, planning, execution and reconciliation of full physical
inventories and cycle count processes in all asset locations as well as control of inventory throughout
the distribution process. Developed controls and recommended ERP changes which helped to reduce
the stock variances by 20%. Participated in major projects like Warehouse relocation, barcoding
across the organization, lead and organized multiple stock takes as required by the management.
Additionally, the duties involved:
• Managing security and accountability of inventory across the org including main warehouse,
clinics, OT, critical units, and pharmacy with a team of nineteen staff.
• Recommended solutions to streamline operations and deliveries to achieve reduction in delay
time with a particular focus on inventory planning. This helped in bringing the inventory closer to
the optimal levels.
• Monitored and supervised operational procedures and implemented strategies and processes
for stock security and accuracy.
• Reviewing ERP inventory cycle with end-users to explore and recommend improvements.
• Reviewing reports and data analysis for all inventory requirements produced by the Master data
team.
• Worked closely in monitoring purchasing, costing, and receiving departments to assure
cohesive procedures are carried out daily.
• Established and implemented internal inventory audits and reported results and improvement
plans to the HOD; effectively reducing the shrinkage.
• Supported procurement, operations, clinical and finance functions to ensure the organization
has an effective process to manage inventory and reduce variances.
• Developed and reported on key performance indicators to drive continuous improvement of
inventory controls.
• Developed processes for management of expiry, slow moving and obsolete inventory.
• Managed schedules, on boarding and performance management of the team.
Joined the Operation Theatre to establish control and implement policies in order to reduce the
variances, initiated a complete revamp of theatre inventory process with updates on billing process,
stock management, surgeon’s preference cards etc. for accurate charge capture and enabled the
new charging system to be smoothly implemented with minimal losses; this helped in reduction of
stock variances up to 18 %, inventory value by 11%. Additionally, the role was responsible for:
Procurement:
• Negotiated prices, deals and discounts; communicated with the manufacturers to locate local
agents to fulfill new product requirements based on the product evaluation by the surgeon.
• Arranged supplies on consignment and loan basis as per the requirement
• Created item codes in the Inventory Master as per the corporate naming convention policy and
HCPCS coding system
• Communicated with nursing team regarding all aspects of stock including out of stock situations;
new items requested; redundant stock.
• Stock ordering, GRNs and billing
Reports:
• Negative stock ageing report and analysis
• Expiry forecast and movement report
• Cycle counts
• Ad-hoc reports as and when required
Process Improvements:
• Consignment and loan items management
• Supplies billing and consumption (currently working on consumables barcoding project)
• Item tracking and control
Working under finance, the role is responsible for tracking inventory trends, discovering ways to reduce holding costs, and maintaining consistency in material quality. In addition to this, preparing various analytic reports on materials usage and resource planning.
• Assessed / Implemented and reviewed processes in Materials operating systems and ensured
that such processes are adequate, functional from the point of origin to the point of consumption
• Reviewed monthly bulk order and filter order to recommend optimal order quantity
• Submitted and prepared various analytical reports related to items below minimum level,
obsolete and slow moving, nearly expired & expired items, consumption, sales and demand
• Performed inventory audits and investigated stock discrepancies for system adjustment,
highlighted the discrepancies to Finance Manager with solutions to avoid reoccurrence
• Assisted Purchasing Supervisor in developing store policies, procedures, and other related
administrative functions.
• Worked with SAP Inventory Module team on system enhancement and business process
improvement
• Perpetual Inventory management of all sub-stores ranging from Medical Supplies to
Pharmaceuticals from the Main Warehouse
• Conducted inventory check for all in-patient and out-patient stores and implemented barcodes
• Ensured that all receiving functions that affect the store inventory are processed accurately by
verifying the following: purchase orders, item quantities, item prices and item expiry date.
• Escalated major discrepancies to the supervisors with the recommended solution or taken
action and resolved others directly through the supplier, finance and purchasing.
• Calculated and implemented Min & Max at Warehouse & Sub-store level for implementing AutoReplenishment process and ensured stock levels are adequate to meet patient needs.
• Assigned stock or inventory number by commodity, sub-commodity, item number, description, or
other systemic method for storing and locating stock.
• Produced monthly KPI reports on Availability (based on ATP), Months of Inventory & Inventory
Record Accuracy
• Maintained internal Procurement planning module powered by MS Access
• Conducted regular cycle counts, investigated the discrepancies, closed in a timely manner and
took steps to avoid the reoccurrence
• Produced several reports based on system data as required by management
• Overseeing the shipping/receiving of orders in the system and maintaining accurate file information
• Prepared the schedule for the following days activity based on shipping and receiving reports
• Assisted the Inventory Controller/ Item Master on various projects including stocktaking in the main Warehouse.
• Assisted the Mobilization Leader to initiate all local purchase orders and receipts confirmation for mobilization of all construction sites projects
• Kept record of all sites mobilization requirements and their delivery status
• Follow-up with Suppliers for delivery of items, with deliverymen and with accounts dept. for payment requests
• Entry of manual Work Orders from different sites into the system
• Prepared Bid Analysis of various items for the purchasing dept.
Working in the Main Warehouse under Finance division, the role was responsible for:
Initiating all local delivery orders and receipts for replenishment of items from local suppliers by control and follow-up in collaboration with Material Management Department.
Maintaining Minimum and Maximum Level of stocks.
Arrangement of the receipt, storage, protection, issuing and preparation for delivery of stock items and ensured proper documentation & proper procedures are followed.
Ensuring accurate recording of fixed assets received from suppliers and then issuance to the concerned departments.
Operating and maintaining the computerized stock locator system.
Inter-company stock reconciliation for the stock received form or issued to other branches of the Group.
Conducting cycle counts on weekly basis to avoid variances between physical and record balances.
Preparation of different inventory & expiry reports for Corporate Office, Higher Management, Material management Department & Finance department
Assisting the Warehouse Manager in developing Warehouse policies, procedures, and other related administrative functions.
Acted as the key person in monitoring implementation of department policies and procedures.
License: GBJED250513/426/28