Administrative Coordinator
Kuwait Finance House
Total years of experience :20 years, 7 Months
- Preparing and following up on periodic achievements reports (monthly - quarterly) for management.
- Preparing a questionnaire to evaluate the administration’s performance, distributing forms, following up and coordinating between departments and units, collecting and analyzing data, organizing and presenting the results; and with recommendation for business improvements.
- Receiving employee clearances and coordinating between public service units regarding them, each as concerned.
- Preparing the annual budget for the department in coordination among the internal divisions and also with the financial department.
- Familiarity with the works and procedures for signing and executing contracts, providing purchases and the mechanism followed.
- Planning, organizing, and attending periodic management meetings as a rapporteur and supporting the decisions by following up the implementation of the recommendations received.
- Supervising the bank’s parking contracts (Wataniyah - BaitakTower - AlMaseel) and handing them over to eligible managers according to HR policies.
- Inserting project and maintenance tenders on Oracle, addressing companies with the terms, conditions and dates of tenders, and following up on the implementation of contracting procedures after selecting the contractor by the tender committee.
- I worked during the period from 01/11/2012 until 31/03/2015 as a customer service employee in the suppliers unit of the commercial sector during the evening shift to review supplier invoices, enter them into the system designated for that, and deliver them to the financial department in the commercial sector for disbursement.
- Carrying out usual secretarial work
- Following up and coordinating with the insurance company regarding payment of work-related injuries.
- Preparing monthly residency reports and statements for renewal.
- Coordinating between human resources and other departments.
- Supervising the movement of the company’s representatives and couriers.
- Carrying out usual secretarial work
- Preparing the monthly payroll for employees and representatives.
- Preparing all correspondence and contracts related to passports and immigration
- Preparing and calculating annual leaves and service entitlements for company’s employees.
- Carrying out usual secretarial work
- Printing all legal memos and preparing their legal summary documents.
- Following up and managing the daily work of the legal representatives in the office
- Preparing the monthly report on the work completed and the work to be completed for the following month.
- Preparing the accounting report for the office’s monthly revenues and future claims due to it.