Administrative Officer
Higher colleges of technology
Total years of experience :17 years, 6 Months
Administrative Officer in Dean office
Manage day to day functioning of college programs and services activities, to ensure effective utilization of resources and achievement of department objectives.
Manage, guide and monitor the execution of strategic and operational sourcing processes, and approve commitment, based on authority delegated.
Budget planning, projects funds monitoring and production of end of year reports.
Prepare meeting agenda, meeting minutes, follow up on action items. Coordinates documentation and logistical information as required.
Oversee and manage contract and contactors/ consultant performance across entire lifecycle of project, from award to closure.
Support internal program teams with problem solving, vendor management, and post-event reporting and summer staff training
Coordinates, prepares and follows up personnel actions for the college, which includes contract renewals, probationary reviews, annual evaluations & promotions for the Deans.
Manage faculty workload, staff overload, and faculty expense claims - local and foreign.
Maintains, with other AA/AOs, the Sedona website of the college and being the first point of contact for any Sedona related Issues.
Manage the effective achievement of objectives through setting individual objectives, managing performance, developing staff, and providing formal and informal feedback in order to maximize overall performance.
Translation - Arabic to English and vise versa
Assisted in developing and managing the organizations policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality and confidentiality.
Assisted with preparation of unit budget proposal, compiling forecast and monthly utilizations.
Published PPT presentation and reports for various meetings, workshops, and seminars.
Prepare all documentations and conducting process of issuance of access cards, security clearance, security passes, visas and Health Insurance cards.
Vacancies closing, screening and filtration of applications and provide the final shortlisted for interviews.
Personnel Assistant Duties (dealing with incoming email, faxes and post, often corresponding on behalf of the manager, diary management to include arranging travel bookings as well as organizing all manager personal trips, manage the Manager inbox, screening phone calls, enquiries and requests, and handling them when appropriate, taking minutes of meeting).
Provides administrative support and coordinate special tasks to allow the office of the company GM to function smoothly and effectively.
Organize and manage the calendar as requested, and make appointments for managers.
Translation from Arabic to English and vise versa.
Overall assistance to PRO’s on all different issues.
Filing and cataloguing of SCA printed materials & Inputting of materials for the SCA Digital Media Centre.
Participating in the coordination of SCA exhibitions and other events.
Preparing of letters (correspondence) in Arabic and English for the Department and other sections.
Organizing and maintaining diaries, making appointments, arranging travels, visas and accommodation.
Produces documents, correspondence, reports, notes, presentation, meeting minutes and other material from a variety of sources
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
Organize induction for new staff members. To include: obtaining attested copies of educational certificates, obtaining employment visas, sending airline tickets and ordering Business Cards.
Maintain the office filling systems, both current and archive as necessary.
Coordinates the employment, application, and interviewing process.
Performs general clerical duties, such as answering the phone, maintaining files, completing reports, Responds to inquiries about the technical college and its employees.
As a member of the social & Sports Club of the Department of Civil Aviation, I was responsible for planning, organizing and controlling of a range of events and activities.
Bachelor of Management Information System/ Minor Marketing
