Executive Secretary
Arab Consulting Engineers
Total years of experience :2 years, 8 Months
Taking and transcribing dictation on confidential and technical matters from the managing director and managers
Assisting the Tender Department in proposal preparation and submission.
Reading and screening incoming reports and correspondence; making preliminary assessment and organizing documents.
Reviewing, proof reading and editing documents developed for the signature of the director.
Coordinating and facilitating the director’s calendar to arrange meetings, appointments and conferences.
Making travel arrangements, preparing itineraries, compiling and maintaining travel records and vouchers
Recommending actions to be carried on office expenditures like supply and equipment needs.
Responsibilities as Executive Secretary / PR:
Making monthly newsletter for the company
Managing day to day operations to the office
Organizing and maintaining files and records
Planning & scheduling of meetings
Preparing and editing correspondents
Making travel & guest arrangements
Providing quality customer service
Screening of telephone calls
Responsibilities as Receptionist / Commercial Shoot Extra:
Warmly welcome guest
Answering questions about what the establishment has to offer
Assist visitors or clients in a courteous manner.
Act as per the director wants you to do
Keeping high energy and positive attitude.
Oversee and supervise all duties performed by all employees.
Coach, counsel and discipline employees when necessary, using proper documentation and proper techniques.
Ensure that all employees complete their essential duties before their departure.
Ensure that all employees are posted at their stations at posted time.
Assist with all sick calls or tardiness by finding proper coverage, report to work and stay until proper coverage can be found.
Assist with any scheduled shift problems on the night audit shifts.
Accountable for the proper training and daily monitoring of all service levels provided by employees to guests and other fellow employees.
Monitor and maintain proper hotel operational supplies.
Accountable for meeting and coming in under payroll and expense budgets.
Accountable for maintaining and monitoring that all employees follow proper cash handling procedures.
Ensure proper inventory controls, working with Sales and Reservations to ensure maximum selling potential and house balance.
Ensure accuracy of groups, rooming lists, billing, amenities, arrivals, etc.
Responsible for supervising marketing, advertising and promotional staff and activities at a company or organization. Takes steps to measure, enhance and enrich the position and image of the company through the company’s goals and objectives.
Accommodate guest by registering and assigning rooms to guests, issuing room keys, transmitting and receiving messages, keeping records of occupied rooms and guests' accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests.
