HR / Program Planning & Control Analyst
L-3 Communications
Total years of experience :15 years, 2 Months
• Proactively worked with the Program Manager and team to successfully satisfy programmatic, financial, operational, planning, management and administrative oversight to the organization and L-3 employees in the assigned area of responsibility (AOR) for the AFCENT Operational Readiness Support (ORS) contract. The AFCENT ORS contract is a $40 million dollar contract with a wide area of responsibility to include Oman, the UAE, Kingdom of Saudia Arabia, Kuwait, Iraq, Jordan, Afghanistan, and program headquarters in the State of Qatar.
• Assisted Program Management in securing an Associated Contractor Agreement (ACA) for the Intrusion Detection System upgrade project at Al Udied Airbase, Qatar.
• Worked directly with the L-3/CACI procurement office in vetting local vendors for lodging, vehicles, and materials for the AFCENT ORS contract, the SOCCENT contract, and the AFAFRICA contract.
• Worked directly with the PM on the financial planning, tracking, analysis, and reporting of the contract deliverables (CDRL). Reviewed and approve invoices from the various vendors for submission to L-3 office for payment
• Participated in the preparation of budgets and scheduling for contractual work. Assisted in financial analysis such as billable/un-billable for ODC and TVL budgets.
• Participated in Site Surveys, new proposals and rebidding for current and potential contracts for AOR bases. Assisted in the process of program responses to RFPs; including program specific internal/external research and the gathering of financial data and the preparation of pricing models.
• Maintained various spreadsheets for contract budgets, contract billing, pricing of materials and equipment and delivery schedules.
• Identified Qatari companies as L-3 vendors to provide services such as sponsorship, work permits, business licenses, lodging and vehicles. Collaborated with stake holders in the implementation of contract requirements and procurement.
• Established a direct working relationship with the Afghanistan Embassy in Doha Qatar procuring Afghani visas for all employees deployed to Afghanistan.
• Served as the primary point of contact and liaison for the project with the Host Nation Coordination Cell (HNCC), military and government officials and US embassy in Qatar.
• Assisted employees and supervisors on company benefits such as education, wellness and reward programs toward positive employee behaviors and performances. Processed Defense Base Act (DBA), medical, Long and Short Term Disabilty claims for L-3 contract personnel.
• Maintained an employee database outlining employee compliance training, passport expiry, visa expiry, vehicle logs, and personnel administrative folders.
• Served as a link between Human Resources and management (head office) by handling, explaining and helping to resolve staffing issues regarding human resources policies, Benefits, Payroll, Bonuses, managing and correcting Expense Authorizations / Reports and Charge codes (DELTEK).
• Served as International HR SME for Due Diligence activities including advising PM on manpower and resource planning. Coordinated with Recruiting Managers and monitors vacancy progress. Supported working groups as needed.
• Provided full life-cycle recruiting function to include assisting hiring managers with developing and marketing job positions, sourcing, screening, coordinating interviews, reference checking, extending verbal and written offers while also maintaining candidate information in the automated recruiting system.
• Partnered with company executives and technical leads in Software Engineering, Sales, IT, Product Management and Finance to define and execute recruitment strategies aligned with business unit objectives. Negotiated contract rates and salary expectations based on the current market conditions and skill set of the candidate.
• Meet with hiring managers and line leadership on an on-going basis to review organizational recruiting requirements and plans. Responsible for delivering weekly and monthly status reports outlining account progress, direction, and strategy.
• Lead and managed the recruitment process for new business proposals to include identifying and recruiting a pipeline of key personnel.
• Assisted in training hiring managers in the use Applicant Tracking System and Social Media outreach. Analyzed job descriptions to develop further understanding of client needs and required skills of candidate.
• Reviewed applications and interviewed applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.
• Attended weekly internal recruitment meetings and provided status updates on all orders being worked on. Consistently exceeding quotas on a monthly basis.
• Developed strategies and reduced time-to-fill, cost-per-hire by type of contracts (Cost Plus, Fixed Firm, and Time & Materials) which resulted in increased revenues of the business group.
• Calculated, compiled & analyzed annual recruiting report for the Director of Recruiting providing numbers to include cost per hire data, salaries, source, & cycle time
• Developed and maintained professional relationships with appropriate third-party organizations/entities in order to support staffing needs. Established an enormous network through groups such as DoD Installation Transition Classes, ACAP (Army Career and Alumni Program), and TAP (Transition Assistance Program).
• Developed and implemented strategies to generate a pipeline of qualified candidates, who speak, read and write Arabic, Pashto, Urdu, Dari, Turkish, Farsi, Russian, Macedonian, Hungarian, and Hindi to support the US Army to collect intelligence in the Middle East including Iraq and Afghanistan, as well as Cuba, and the Horn of Africa.
• Identified potential candidates using internet, direct sourcing and referrals. Searched résumés on recruitment websites. Made cold calls to potential candidates. Represented L-3 at job fairs in DC metro area, Boston, New Orleans, and Phoenix.
• Screened applications and assessed qualifications according to policy and language proficiency. Reviewed résumés and interviewed applicants to obtain and validate work history, education, training, job skills and salary requirements. Conducted candidate pre-employment tests and reference checks.
• Designed & developed new practices maximizing the value of our applicant tracking system & facilitated training for staff.
• Provided guidance to candidates on the completion of required paperwork. Maintained and submitted candidate documents for processing. Tracked applications using database system.
• Provided high level customer service to candidates through consistent follow ups, preparing and coaching prior to client interviews, and addressing any concerns regarding contract, client, and/or Company policy issues.
• Assisted in Campus Recruiting events and strategies.
• Received US government employees from Department of State, Department of Defense, and the Federal Bureau of Investigation (FBI), as well as diplomats in transit to the US embassy and the Green Zone.
• Processed US government employees through the Federal Deployment Center (FDC), completing the deployment process that began at Fort Belvoir, Virginia and Fort Bliss, Texas.
• Assisted and accommodated US government employees and government contractors using military identification and ensured that they received the proper visas. Liaised with Kuwaiti authorities, travel agencies, airlines and the KBR transportation office, coordinating proper travel arrangements.
• Designed/created a database for the FDC to complete daily updates on Arrival and Departure Roster.
• Recruited and interviewed candidates for national and international IT positions. Posted candidate résumés to newly-created Middle East chapter of IT web-forum recruitment site.
• Managed three national accounts (Vodafone, Orascom telecommunication, orange telecom) by attending weekly meetings and addressing IT resourcing needs.
• Corresponded with companies seeking employees by fax, e-mail and telephone (45-60 calls per day). Selected qualified candidates for those positions from the IT web-forum database.
• Produced sales call reports and analyzed the information collected to strategize future follow-ups.
• Marketed website access to corporations. Designed contracts for membership terms.
• Administered technical sales services to clients, including email campaigns, web seminars, industry specific e-newsletters, partner events, and CD distribution. Established database of clients.
• Supervised and worked with a team of five sales employees.
City University of Seattle Washington Bachelor of Science • Graduated with a Computer Science degree major in Internet-working in March of 2000 with a 3.21 GPA. • Dean List student