Costing Assistant
ViSigma Apparel Group LLC
Total years of experience :16 years, 0 Months
The company manufactures and supplies ready-to-wear garments to well-known clothing brands worldwide. Clothing brands under my costing management are the following: USA - Forever 21; Portugal - Sonae, Zippy, Mo Man, Mo Woman; and Australia - CottonOn, ABrand, SEED
Duties & responsibilities:
Negotiating prices of various styles of garments from the factory.
Analyzing prices of the garment from design styles, fabric type and weight, print and finishing styles.
Negotiating prices with clients to meet the company’s target margin.
Preparing and communicating the quotations to the clients.
Arranging the approval of the sample garments from the clients.
Following up of the purchase order from clients for the approved styles.
Processing the purchase order to the factory to initiate the orders of clients. Ensuring the delivery of the garments is met as per the requirements of the clients. Checking regularly of updates from customer portals for the revised PO quantities, garment styles, delivery location, garment revisions and fitting instructions.
The company is a complete lighting solutions provider with design and supply services and key partnerships with well-known medium to high-end lighting brands.
Position: Purchasing & Logistics
Coordinator
Duties & Responsibilities:
•Responsible for the preparation and processing of purchase requisition & purchase orders
in accordance with the specification.
•Execution of all regular purchasing duties and administrative works.
•Maintaining complete and updated purchasing records/data and pricing in the system.
•Coordinating with sales departments for the supplier and brand of the product to be ordered for projects assigned.
•Maintaining correspondents of quotes, orders and claims between customer and supplier. Negotiating prices of the product to buy from the supplier.
•Checking what is available in the inventory before ordering.
•Managing and following up overseas orders.
•Handling and monitoring of claims to factories and vendors for defectives, shortage & missing parts.
•In-charge of import & export operations (overseas & locals, incoming & outgoing shipments), keeping compliance with customs laws, notifications, tariffs.
•Coordinating with the supplier for shipment availability for pick-up.
•Monitoring and coordinating deliveries of items to ensure that all items are delivered to site (clients) on time.
•Responsible for preparation of Delivery note and Invoices for the client.
•Updating sales summary & purchase summary.
•Assisting all activities pertaining to Inventory Control, Warehouse Receipts, Damaged Goods, Sales Charges and Customer Requirement & Inventory Reporting.
•Conducting year-end inventory in the office and warehouse.
Position: Administrative Assistant/Secretary/Sales Support
Administrative & Secretarial
Duties & Responsibilities:
•Providing general administrative and secretarial support to the General Manager and sales team members, such as correspondence, records filing, computer set-up, phone, fax and internet connection configuration.
•Preparing expense reimbursements of the General Manager and sales team members for submission to the accounts department.
•Assisting the management in updating the day-to-day cash flow monitoring tool of the company.
•Assisting the accounts in preparing of all vouchers of payments.
•Following up payments from clients and reconciling it against invoices.
•Preparing petty cash statements and bank reconciliation.
•Assisting the accounts during audit in providing the needed documents for review.
•Coordinating with PRO the timely processing of work permits and residence permits of employees and schedule medical appointments and Emirates ID registration.
Sales Support
Duties & Responsibilities:
•Preparing sales quotations in coordination with the sales team as to the choice of lighting products, prices, margin, payment terms and delivery time.
•Preparing of tender documents and material submittal to clients consisting of sales quotation, product specification sheets, layout plans & concept drawings.
•Following up with clients on the status of sales quotations.
•Coordinating with suppliers for technical details and prices with delivery terms for lighting products.
•Browsing and downloading from the internet for the specifications required by client and proposed alternative if not available for the same.
•Analyzing and studying the technical details of catalogues in order to propose to the clients.
Administrative & Secretarial Duties & Responsibilities:
•Providing general administrative and secretarial support to the General Manager and sales team members, such as correspondence, records filing, computer set-up, phone, fax and internet connection configuration.
•Organizing business meetings of the General Manager and sales team members and business travel from visa applications, hotel and airline bookings.
•Preparing expense reimbursements of the General Manager and sales team members for submission to the accounts department.
•Assisting the management in updating the day-to-day cash flow monitoring tool of the company.
•Assisting the accounts in preparing of all vouchers of payments.
•Following up payments from clients and reconciling it against invoices.
•Preparing petty cash statements and bank reconciliation.
•Assisting the accounts during audit in providing the needed documents for review.
•Recording and monitoring of leave of employees, such as annual leave, sick leave and emergency leaves and booking annual leave air tickets.
•Assisting in new employee’s relocation to Dubai if necessary, and provides support in arranging accommodation and transportation.
•Coordinating with PRO the timely processing of work permits and residence permits of employees and schedule medical appointments and Emirates ID registration.
Sales Support Duties & Responsibilities:
•Preparing sales quotations in coordination with the sales team as to the choice of lighting products, prices, margin, payment terms and delivery time.
•Preparing of tender documents and material submittal to clients consisting of sales quotation, product specification sheets, layout plans & concept drawings.
•Following up with clients on the status of sales quotations.
•Coordinating with suppliers for technical details and prices with delivery terms for lighting products.
•Browsing and downloading from the internet for the specifications required by client and proposed alternative if not available for the same.
•Analyzing and studying the technical details of catalogues in order to propose to the clients.
•Monitors and updates records and database of suppliers, lighting brands and products.
•Assisting the sales team for sales trackers and project register for the weekly meeting.
•Provides weekly schedule print-out for the sales team.
Greeting customers in persons and in telephone; answering their queries.
•Maintaining office supplies and checking stock.
•Securing information by maintaining database backup.
•Arranging meetings, conferences and travels for the staff.
•Maintaining and updating contact data base of the company.
•Monitoring the expiration of employee’s visa and company trade license.
•Preparing all the documents and appointments needed for new visa, & visa renewal such as medical, Emirates ID & others for all the employees.
•Preparing all the documents needed for business license renewal.
•Maintaining personal records of the staff and company.
•Organizing medical appointments of staff for visa processing.
•Preparing of sales quotations.
•Preparation of job card and organizing contract files and monitoring of revisions of the quotations.
•Following up of payments from clients.
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