Training Coordinator
Middle East Battery Co
Total years of experience :20 years, 1 Months
Duties and Responsibilities
•Provides administrative work in developing, coordinating and implementing training programs and services.
•Develops Training Manual for the plant to include, Training Plan, Effectiveness, Evaluation, Tracking, and Reporting.
•Reviews and updates Job descriptions.
•Reviews and updates Inventory Skills.
•Develops individual plans for training to assure continuity.
•Develops system to track individual training records.
•Develops process and performance metrics for training activities.
•Compiles training materials: videos, website, and library.
Duties and Responsibilities
•Checks daily absenteeism and maintain records as needed in the monthly report.
•Records and update all sick leave applications from time to time.
•Records and update leave without pay. Make monthly report and submit to Finance as needed in payroll preparations.
•Maintains and update employee list and contractor’s list.
•Prepares weekly timesheet for Janitors.
•Makes ID for employees and contractors and register them to El-Smart system.
•Creates employee and contractors access to sensitive terminals like Power Frame, Engineering Office, and Warehouse.
•Does the ticket booking for the vacationing employees, employees for mobilization and demobilization, and for business travels.
•Maintains list for the issued ticket including the travel date, cost, destination, and issuer for tracking purposes.
•Checks billing invoices from the travel agencies, double check with my maintained list to make it sure that the cost is correct, and if it is charged to the company or to the employee before submitting the same to finance for payment processing. Make letter of deductions in case the ticket will be charged to the employee.
•Processes ticket encashment.
•Maintains a list of employees who are on vacation for tracking purposes.
•Maintains a list of employees living in company accommodation and send a monthly report to Finance every month-end.
•Maintains employee file (Active and Demob Files).
•Attends to employee queries in matters related to leave and ticket.
•Assists employee requests like housing transfer, and the other matters related to their employment and benefits.
•Performs the work of the HR Coordinator in times of his vacation.
•Performs other tasks as assigned by the HR Admin Manager.
Duties and Responsibilities
•Prepares payroll for over 550 employees of the company using DELTA HR/Payroll Program.
•Tracks down Daily Time Records (DTR) of the employees using Fingertec Database system.
•Tracks down drivers’ attendance basing on daily trips and garage maintenance records and make daily report to be submitted to the General Manager.
•Prepares appointment letter of the new employees.
•Prepares/ computes final settlement of all employees.
•Assists all employees’ in opening their bank’s payroll account.
•Prepares/ updates Workmen’s Compensation Insurance.
•Prepares employees’ Health Card.
•Encodes/updates employees’ records to the Delta HR/Payroll Database.
•Keeping safe of all employees’ passports.
•Maintains employees’ comprehensive filing system.
•Maintains files of company document such as commercial registration, business permit, establishment id, company vehicles’ registration and insurance, and other important company documents.
•Books air-ticket for employees’ vacation and the General Manager’s travel abroad online.
•Responsible for the company’s email using Microsoft Outlook.
•Prepares all documents needed for company’s tender.
•Maintains list for the employee’s medical, finger printing, and blood group as requirements for acquiring residence permit.
•Maintains list for employees’ residence permit for renewal.
•Prepares all English correspondence inside and outside the company.
•Prepares Job Order, Demand Letter, and Employment Agreement, Job Offer Letter and other documents as requested by manpower agencies of different countries.
•Checks staffs’ accommodation and report irregularities to the Admin Manager.
•Checks and records trucks and trailers’ condition with the mechanic before receiving to the drivers and upon returning back the truck to the company.
•Checks all company vehicles’ traffic violation by using Qatar’s government electronic system and make reports on violation if there are any.
•Addresses employee’s concerns and problems.
•Performs other tasks as assigned by the Admin Manager and Managing Director.
Duties and Responsibilities
•Primarily responsible for the compensation of over 200 employees of the whole group of companies and affiliates.
•In-charge of the employee’s payroll from computation to salary disbursement through cash and bank’s advise.
•Tracks down personnel’s daily time records, overtime, under time, late, leaves, loans and cash advances as part of payroll preparation.
•Prepares of SSS, Philhealth, HDMF premium deductions together with the SSS and HDMF loan to be submitted to the HR- Benefit Officer for the preparation of reports and remittances.
•Prepares monthly BIR withholding tax remittances, annual alphabetical listing (alphalist) and employees’ certificate of compensation or BIR form 2316.
•Post all transactions to the alphalist and general ledger.
•Files all payroll documents.
•Assists other HR Officers with their tasks to meet the objective of the HR Team.
•Supervises on-the-job trainees (OJT)
•Performs other tasks as assigned by the General Managers and/or the President.