Senior Finance Officer
International Relief and Development – IRD
Total years of experience :22 years, 6 Months
Duties handled throughout that period:
- Review program monthly invoices and payment requests, check documents for accuracy, completeness, ensure expenses are allowable, reasonable, and allocable and within the programs approved budget.
- Ensure compliance with IRD financial policies, procedures, rules and regulations.
- Ensure all financial records are properly documented and filed in an organized system.
- Prepare payment vouchers prior to any payment. Check and attach all supporting documents to the payment voucher. Get the payment vouchers reviewed & approved by the authorized individuals before payment is made. See that the payment vouchers are serially numbered and scanned so that it can be cross-referred with ease.
- Supervise the tasks of finance officers or accountants.
- Provide general financial support for program as required.
- Prepare monthly fund requests.
- Work with the finance manager and program team in project budget planning and management.
- Prepare expenditure analysis for overall program and individual projects.
- Verification of subcontractor invoices as per the terms of the contract.
- Works on the computerized financial management system (Costpoint) to present and interpret data and make recommendations as required.
- Preparing the yearly close out journal entries.
- Preparing Donor financial reports (e.g. IPFR, expense report, staffing lists).
- Working on monthly bank reconciliations for IRD bank accounts.
- Reviewing staff monthly time sheets and track employee annual leave, sick leave and fringe benefits, and to input all payroll changes, appropriate taxes and social security deduction, and processing monthly payroll within agreed timescales and preparing payroll payments.
- Maintaining financial records and accounts; including financial archives.
- Any other tasks assigned by the supervisor(s)/management.
Duties handled throughout that period:
- Monitoring expenses and budgets within IRD projects to comply with IRD policies and procedures.
- Monitors budgets on a monthly basis, and monitor all expenditure, PRFs, cheques printed, payments made, processing of journal entries.
- Works on the computerized financial management system (Costpoint) to present and interpret data and make recommendations as required.
- Preparing the yearly close out journal entries.
- Preparing Donor financial reports (e.g. IPFR, expense report, staffing lists).
- Reviewing of the budget against actual expense.
- Reviewing cash flow position of grants, and check accuracy of calculations.
- Ensuring that all financial transactions for the project meet all accounting and audit guidelines and procedures.
- Preparing payment vouchers for each expense.
- Maintaining records/bank file IRD field office reports and financial documents.
- Reconciling cash transactions with the cashbook and reconcile balance sheet accounts.
- Working on monthly bank reconciliations for IRD bank accounts.
- Reviewing staff monthly time sheets and track employee annual leave, sick leave and fringe benefits, and to input all payroll changes, appropriate taxes and social security deduction, and processing monthly payroll within agreed timescales and preparing payroll payments.
- Maintaining financial records and accounts; including financial archives.
- Allocating account codes to each transaction in accordance to the chart of accounts.
Duties handled throughout that period:
- Monitoring budgets on a monthly basis, and monitor all expenditure, cheques printed, payments made, processing of journal entries.
- Maintaining financial records and accounts; including financial archives.
- Reviewing of the budget against actual expense.
- Ensuring that all financial transactions for the project meet all accounting and audit guidelines and procedures.
- Tracking, prepare and distribute trainers and volunteers stipends, transportation and communication reimbursements.
- Preparing payment vouchers for each expense.
- Maintaining records/bank file IRD field office reports and financial documents.
- Reconciling cash transactions with the cashbook and reconcile balance sheet accounts.
- Working on monthly bank reconciliations for IRD bank accounts.
- Preparing Donor financial reports (e.g. staffing lists).
- Reviewing staff monthly time sheets and track employee annual leave, sick leave and fringe benefits, and to input all payroll changes, appropriate taxes and social security deduction, and processing monthly payroll within agreed timescales and preparing payroll payments.
- Allocating account codes to each transaction in accordance to the chart of accounts.
Duties handled throughout that period:
- Verifies the cashiering records and functions of all the Field Office's branch and sub-branch offices.
- Maintains and controls the general ledger and subsidiary ledgers of the Microfinance and Programme.
- Maintains control and supervision over bank reconciliation in the programme's bank accounts.
- Maintains and reports monthly on the office's accounts payable and receivable.
- Maintains and controls accurate records of supply and equipment purchases.
- Verifies and retrieves the accounting data of programme from Agency's Finance Management System.
- Prepares internal financial and budget reports and statements of the programme on a monthly, quarterly and annual basis.
Duties handled throughout that period:
- Receives cash and cheques and temporary receipt vouchers from loan clients and from loan officers for clients' loan repayments and fees, and issues covering receipt vouchers.
- Maintains a manual and electronic cash receipt book, and records all payments and receipts for future reference.
- Prepares daily reconciliation and reconciles cash on-hand with daily receipt vouchers.
- Deposits all cash received in the branch office in its bank accounts, and follows up with banks on any cleared or returned cheques on a daily basis.
- Prepare monthly bank reconciliation for branch’s bank account.
- Maintains up-to-date archiving and log register of all loan applications' documents.
- Acts as imprest fund custodian for the national office.
Duties handled throughout that period:
- Handling brokerage services at Amman Stock Exchange, trading all stocks listed on the market.
- Distribute and delivery all buy/sell orders efficiently.
- Support the back office operation to guarantee an accurate delivery and fast processing of clients’ transactions.
- Transferring and withdrawing stocks from and to Securities Depository Center.
- The procedures of opening accounts.
- Follow up on the clients’ invoices.
- Follow up on all after trading service.
- Apply all the Jordan Securities Commission’s Rules.
Duties handled throughout that period:
- Handling brokerage services at Amman Stock Exchange, trading all stocks listed on the market.
- Distribute and delivery all buy/sell orders efficiently.
- Support the back office operation to guarantee an accurate delivery and fast processing of clients’ transactions.
- Transferring and withdrawing stocks from and to Securities Depository Center.
- The procedures of opening accounts.
- Follow up on the clients’ invoices.
- Follow up on all after trading service.
- Apply all the Jordan Securities Commission’s Rules.
Duties handled throughout that period:
- Handling brokerage services at Amman Stock Exchange, trading all stocks listed on the market.
- Distribute and delivery all buy/sell orders efficiently.
- Support the back office operation to guarantee an accurate delivery and fast processing of clients’ transactions.
- Transferring and withdrawing stocks from and to Securities Depository Center.
- The procedures of opening accounts.
- Follow up on the clients’ invoices.
- Follow up on all after trading service.
- Apply all the Jordan Securities Commission’s Rules.
Duties handled throughout that period:
- Handling brokerage services at Amman Stock Exchange, trading all stocks listed on the market.
- Distribute and delivery all buy/sell orders efficiently.
- Support the back office operation to guarantee an accurate delivery and fast processing of clients’ transactions.
- Transferring and withdrawing stocks from and to Securities Depository Center.
- The procedures of opening accounts.
- Follow up on the clients’ invoices.
- Follow up on all after trading service.
- Apply all the Jordan Securities Commission’s Rules.
Duties handled throughout that period:
- Relief: Covering and Handling any employee’s duties and tasks during his/her absence for varying periods (months or days) in any section (Accounting Department, Commercial Services Department, Deposits and Customers Relations Department).
- Product Specialist: Responsible for Bills, Letters of Credit, Letters of Guarantees, Bills for Collection, Loans and Retails.
- Multifunctional Teller: Responsible for Jordanian Dinar Teller, Foreign Currencies Teller, Currencies Exchange, and Internal and External Transfers.
- Customers Service Officer: Responsible for Foreign and Local Currencies Deposits, Opening Accounts, Cheques Books, Electronic Credit / Debit Cards, and Customers Relations Officer.