Accounts Manager Cum Public Relation Officer
Prime Dent Medical Equipments and Supplies LLC
Total years of experience :21 years, 7 Months
Major Responsibilities:-
1. Payroll for more than 2000 employees.
2. Account receivables aging report & collection from customers.
3. Account Payables aging report & payment to suppliers via cheques, bank transfer and via online payments.
4. Bank Reconciliation statements for banks in different currencies.
5. Handling staff advances, gratuity, end of service benefits calculation.
6. Analysis of phone bills, analysis of Mileage, Fuel & OT for cars/Trucks using for Sales.
7. Internal Audit for purchases of Equipment’s locally and internationally.
8. Renewing of Trade license, rental contract, staff insurance and hotel booking.
9. Guiding and training new accountants and making policies for sales team to reduce different expenses.
Major Responsibilities:-
A. Accounts Payables and Asset Register
1. Analyzing & aging Accounts Receivables and Payables.
2. Processing payment s to vendor and suppliers within established time limits.
3. Ensuring that expenses are correctly booked in accounting system and maintaining of Asset register.
4. Reconciling Vendor balances and creating monthly accrual, LPO’s and their posting.
5. Preparation of supplier payments via cheque and on transfer in S2B Banking system.
6. Analysis of phone bills, analysis of Mileage, Fuel & OT for cars issued to Engineers,
B. General Ledger, Bank reconciliation, Accounts Receivables & Credit Control.
7. Monthly reviews of General Ledger, vendor ledgers and Statements of Account.
8. Providing analysis and reports related to open line item in GL and taking required action to clear.
9. Providing support in yearly stock audit and yearly closing of books.
10. Bank Reconciling, AED, OMR, SAR, CAD & USD and reconciliation of General Ledgers.
11. Ensure General Ledger entries are accurate and are in line with Company procedures.
12. Posting all inward advices (cash receipts against invoices) from customers.
13. Periodic customer’s account Reconciliation and Account clearing.
14. Credit control and collection of accounts receivables. Issue reminders to customers due payment terms.
C. Payroll processing and monitoring
15. Process payroll on monthly basis
16. Prepare the monthly timesheet allocation and corresponding journal entry
17. Follow-up with the HR for staff on outstanding timesheets
18. Review timesheets for errors and make any necessary corrections
19. Respond to any staff questions regarding timesheets or pay stubs
20. Create an account for new employees in the allocated bank
21. Create a file for each employee on the WPS.
D. Business Development Officer cum PRO Manager
22. Helped clients on their inquiries regarding set up of a new business in both free zones/non free zones.
23. Guiding customers what are the capital requirements, Visa cost, and other registration fee.
24. Helping marking team regarding their inquiries how much cost will occur on setting up new business
25. Schedule staff’s visas, their medical and coordinate with Ministry of Labor (MOL), Immigration department, WPS, Courts, Hospital and assist in all general inquiries management.
26. Renewal of Commercial License, Certificate of Chamber of Commerce, Insurance etc.
@ (a) Major responsibilities as an Accountant:-
• Prepare financial statements, cash flow statement, bank reconciliation statements & audit reports.
• Processing payroll on a monthly basis, maintenance of all absence, sickness and holiday records.
• Monitoring Processing of invoices and payments prepared by Accounts Payable Unite.
• Monitoring activities of A/R Unit including billing and collection and monthly aging reports.
• Prepare inventory valuation report and performs year-end inventory count for audit and reports.
• Maintain the General Ledger and that the journal entries are accurately completed, checked and successfully posted.
@ (b) Major responsibilities as an Administrator & HR Assistant:
• Responsible for custody of financial information and Vendor contracts and correspondence, creates and maintains vendor files and ensure that all information on contract files is kept up to date.
• Manning reception and answering phone calls, preparing correspondences, sending and receiving emails, filing, making hotel booking and travel arrangements.
• Assist the Manager by providing flexible support in the activities required to grow the business.
• Handling all administrative issues of the Used Car Re marketing department.
@ (c) Major responsibilities as Public Relation Officer (PRO)
• Schedule staff’s visas, their medical and coordinate with Ministry of Labor (MOL), Immigration department, WPS, Courts, Hospital and assist in all general inquiries management.
• Renewal of Commercial License, Certificate of Chamber of Commerce, Insurance etc.
• Liaising with building management and insurance companies as required.
• Collect all appropriate documentation necessary for visa and permits required to be processed.
• Organize visas for holiday and business related travel as required.
• Responding to staff queries on Visa/ Labor/ Passport related matters.
• Ensure all visas, medical and labor permits are up to date and arrange timely renewal.
• Preparation of books of accounts up to finalization.
• Purchase orders, Purchase/Receive inventory & all A/P reports.
• Sales/ invoicing, account receivables & all other related reports.
• Responsible for the supervision to make communication link with clients.
• Recruiting of new staff for Head Office and Branches.
• Coordinate with Project Manager regarding accounting problems on site projects.
• Ensures proper documentation of the Credit Applications.
• Coordinates with Credit Supervisor to ensure invoicing as per the request of the customers.
• Reconciliation of all accounts monthly.
• Establish and maintain cash controls, financial files and implement financial policies.
• Arrange credit meeting at least once a month and ensures action being taken per credit meeting.
• Makes schedule of the bill collectors daily activities.
• Recommends every three months to the Controller Accounts which he considers un- collectable.
• Administer government services including motor vehicles and vital statistics.
• Calculate employee salaries, deductions and contributions.
• Enter payroll information into the computerized accounting system.
• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys.
• Developed relationship with new and existing customers, aiming to improve customer services, forecast sales and analyze customer data and deal with any complaints from customers
• Prepared analyses and audit reports to provide efficient and effective office management.
