Manager for Volunteers
Dubai International Film Festival
Total years of experience :12 years, 2 Months
•Every year I work with both the festival as a consultant managing staff over 27 directly reporting to me and exceeding over 800 volunteers. I am actively involved in preparing strategies to ensure the effective ad smooth operation of volunteers prior and throughout the festival.
•I recruit all staff members for my team and conduct volunteer recruitment sessions
•I conduct presentations and training to staff and volunteers
•Ensure all department heads have their goals met in terms of recruitment of volunteers
•I have created Volunteer program which ensures all volunteers are being professionally enriched with knowledge and experience
•Work very closely with all universities Faculty heads and schools in recruiting volunteers for the festival and maintain a high return ratio every year
•Exceeded our festival management goals for the volunteer department
a) PERSONNEL, PAYROLL & RECORDS ADMINISTRATION
• Maintain the personnel Records Database for 136 employees within Distribution Department on the prescribed system (HRMS)
• Update information extracted from offer letter and eligibility as per grade on the HR system
• Administer Leave module in HR system by updating the leave balances and reconcile on a periodic basis
• Coordinate and maintain Employee Medical Insurance Program, Provident Scheme Letters for New joiners, Select Card requests for issuing/cancellations.
b) ADMINISTRATION & OPERATION Functions
• Perform the function of "Document Control Custodian and Co-ordinator" as defined under Department QAS.
• Maintain appointment diary for department Manager.
• Co-ordinate with EHS Department for the procurement and monitoring inventory of Safety & PPE equipment related to terminal operations.
• Act as custodian of corporate HR documents and records
c) HUMAN RESOURCE Functions
• Monitor and record the Key Performance Indicators (KPI) on a monthly basis; Collate various statistical data for department required for KPI reporting, like monthly/cumulative overtime statements, absences, man-hours, training hours, etc.
• Liaise with Government Relations Dept for Visa rules and regulations for new joiners
• Compile data from personnel records and prepares reports as required
• Perform recruitment function such as posting ads for vacancies; updating the company website; screening and sorting of CVs; arranging interview schedules with Line/Department Heads; send out employment contracts to selected candidates; coordinate with candidates.
• Coordinate Trainings for management staff and employees as required and in line with plan and LND dept.
• Act as a Coordinator with HR/F&A/GRO/IT for staff and employees to various issues i.e. leave, loan, claims, payroll, personal request, visas, passport releases & IDs.
Gulf International Film Festival (GFF - TECOM INVESTMENTS)
Role: Manager for Volunteers (Contract)
Dubai International Film Festival (DIFF- TECOM INVESTMENTS)
• Managed a team of (39) staff members directly reporting to me who worked directly with (860) volunteers.
• In charge of Recruiting Training and Managing of all Staff members in the volunteers team.
• Prepare presentations and other weekly supervisor reports.
• Prepare critical path and budget for the event, road shows, and college presentations.
• Prepare time sheets for volunteers using DATAKAL database
VSI Inc, California, USA Oct 04 - June 08
Role: Sr. Recruiter
VSI, a multifaceted software consulting firm is Head Quartered in Maryland, US with branch office in New Jersey and California. www.vedasoftinc.com
• Pro-actively grow my portfolio of clients through strategic business development.
• Communicating with high level Management (VP, CEO, CTO, CFO) on a day to day basis.
• Evaluate candidates, conduct in depth interviews, and close deals.
• Performed Full life cycle recruiting, account management and business development.
• Process job orders from clients, fax or email resumes upon request to clients, follow up and record results.
• Driving sales, communicating with end users to ensure high levels of customer satisfaction as well as increasing sales through company branding and marketing campaigns.
• Coordinating all hiring processes, including resume submittals, interview scheduling/follow-up, and new hires orientations.
• Utilize knowledge of multiple recruiting sources such as Dice, Monster, 3rd party vendors, and Independent consultants and execute various recruiting strategies.
• Updating information on Bullhorn (Content Management Human Resource Software)
Positions: SAP, Software Engineers, Java/J2ee developers, DBA, Business Analysts, Systems Engineers, QA Engineers, Data
Warehouse developers, and Network Engineers.
LINK International Placement Service, Dubai Branch, UAE April 99 - May '03
Role: Recruitment Consultant
LINK International, One of the leading Overseas Manpower Recruitment Agency in India, based in Mumbai, branch office at Cochin
Kerala and associate in all major cities like Bangalore, Chennai, Delhi, Goa, Punjab, and Rajasthan. http://www.linkindiamanpower.com
• Process recruitment and selection locally and overseas which also included travel to different countries for outsourcing candidates
• Receive job applicants for interview and process pre- interviews in accordance with agreed procedures
• Source candidates, present to hiring manager, conduct phone interview, schedule interview (MS Outlook), and administer testing procedures for all qualified candidates
• Screening and processing of applications from initial application stage to rejection or offer
• Conducting competency based interviews as required by Employer
