Administrative Coordinator
QTRS Group of Companies / Qatar University
Total years of experience :15 years, 7 Months
Oversee daily office operations, manage office supplies, and ensure all equipment is maintained and functioning properly. Serve as the primary point of contact for internal and external stakeholders, handling correspondence and phone calls professionally. Coordinate appointments, meetings, and travel arrangements for staff members or executives. Assist various departments by preparing reports, filing documents, and maintaining accurate records. Lead and manage projects, ensuring deadlines are met and coordinating with team members for successful completion. Train and supervise junior administrative staff, delegate tasks, and monitor performance to enhance productivity. Assist with budget preparation, and expense management, and may involve payroll duties in coordination with HR. Build and maintain positive relationships with clients, addressing their needs and ensuring their satisfaction with the services provided.
The work varied between helping members, spreading the initiative, and attending and coordinating training workshops.
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Managing and distributing information within the office Handling administrative requests and queries from senior managers Organizing and scheduling appointments using administrative software Planning meetings and taking detailed minutes Writing and distributing emails, correspondence memos, letters, faxes, and forms Assisting in the preparation of regularly scheduled reports Developing and maintaining a filing system Updating and maintaining office policies and procedures Ordering office supplies and researching new deals and suppliers
Assist the lead teacher in preparing and presenting lessons and provide additional guidance to students during instructional periods. Oversee students in the classroom, during transitions, and on the playground to ensure a safe and conducive learning environment. Work with small groups or individual students to reinforce learning objectives and assist with assignments. Help maintain a tidy and organized classroom, prepare materials for lessons, and set up equipment as needed. Participate in faculty meetings, communicate with parents as necessary, and work with the lead teacher to address student needs.
Customer Service: Assist customers with opening and managing their bank accounts, including checking and savings accounts. Financial Products: Learn about and help sell banking products to current and prospective clients. Account Management: Support the team in opening, closing, and overseeing customer account transactions. Problem Resolution: Aid in resolving client problems and recommending banking services based on customer needs.
