Sr Document Controller
Consolidated Contractors International Company (CCC)
Total years of experience :17 years, 3 Months
Engineering, Procurement & Support Offices (EPSO)
Served in CCC-EPSO Departments as following
# Civil Engineering Department (CED) - period (January 2021 to Present)
# Central Procurement Department (PED) - period (June 2015 to July 2020)
# Plant Engineering Department (PED) - period (February 2012 to May 2015)
Duties & Responsibilities:
• Electronic Management Documentation System - EDMS (CCC uses VBC Dashboard)): with Admin Level.
I’m responsible for creating Hierarchies, Document’s Templates, Workflow Templates, Transmittal Templates, Admin kit, ACL security and Establish Dashboard for Enterprises.
• Lead Document Control Team in projects.
• Workflow Chart, assure delivery of documents to the right members with high quality without wasting time in line with procedures and smoothly Documents flow.
• Documents and Drawings Templates
• Transmittal and Correspondences Templates
• Engineering Documents Register - EDR
• Vendor Documents Register - VDR
• Numbering Procedures and assign numbers for Documents / Drawings
• Focal point of Vendor Documents
• Maintain the Master Document Register for each project for tracking all technical and non-technical documents.
• Follow up for Engineering & Vendor Documents
• Team Work Rooms for IDC documents
• Carry out quality assurance tests to discover errors and optimize usability.
• Responsible for day-to-day Documents workload
• Perform Document Control duties, which includes registering all the incoming and outgoing correspondence / Transmittals, Engineering/Vendor Documents/Drawings and all other Documents
• Do expediting works related to vendor documents
• Coordinate between Vendors and Reviewers to solve suspended issues in documents review/timing
• Participate in solutions and problems fix proactively
• Weekly Progress Reports
• Documents Overall Status Reports
• Weekly expediting emails
• Weekly meeting with clients to discus progress, solve problems and raise queries
• Ensure document tracking system maintained
• Implement and maintain documentation procedures
• Transmittals : Internal, Outgoing & Incoming
• Maintain confidential records and files
• Follow up for AS-Built & Final revisions
• Manufacturing Record Book (MRB), follow up and give proper assistant to Vendors to deliver AS-Built and Final Documents for each PO or Commodity all are included and sorted in MRB
• Maintain tracking records for MRBs to know Documents progress, Approval Status, readiness of MRBs, MRBs approval status & MRB Hardcopies Delivery Status
• Final Documentation: handover Electronic & Hardcopies of final/As-Built documents/Drawings in Dossiers
- Engineering Dossier including all As-Built Drawings, As-Built Documents (if As-Built is applicable) and Final Documents (if AS-Built is not applicable)
- Vendor Dossier including all MRBs sorted per PO or Discipline wise then PO
• DCG Library : store original hardcopies of DWG & Documents generated by Engineering in Hierarchies and maintain Engineering library updated with required Engineering Books and codes
Project : P1024 Ethylene Unit -EU3, Borouge Expansion 3
Location : Al Ruwais, Abu Dhabi - UAE
Duties & Responsibilities:
• Responsible for day-to-day Documents workload and update VBC
• Perform Document Control duties, which includes registering all the incoming and outgoing correspondence, Transmitting drawings and Documents and other documentations from projects
• Maintain the Master Document Register for tracking all technical and non-technical documents.
• Maintain confidential records and files
• Distribute CONTROLLER COPY from all the technical Documents and Drawings issued by Contractor / Engineering to all relevant Engineers as well as Departments Heads.
• Maintain Document Distribution Matrix (DDM)
• Internal Transmittals: print and distribute Controlled Copy of documents/ drawings per section as in DDM
• Transmittals From / To Contractor/ Engineering
• Transmittals to Subcontractors
• Documents Status Reports
• Registers & Logs: Update Project Document Numbering Register, Internal Transmittal Log, Outgoing Transmittal Log, Letters Log
• DCG Library: maintain DCG Library updated with MASTER COPY from Documents / Drawings and move Superseded revisions to the archive cabinets, file transmittal coversheets/acknowledgements, Letters, MOM & other correspondences to the hierarchies
Project : P920 - Borouge - EPC works for the Ethylene Cracker 2 (EU 2)
Location : Al Ruwais, Abu Dhabi - UAE
Duties & Responsibilities:
• Responsible for day-to-day Documents workload and update VBC
• Perform Document Control duties, which includes registering all the incoming and outgoing correspondence, Transmitting drawings and Documents and other documentations from projects
• Maintain the Master Document Register for tracking all technical and non-technical documents.
• Maintain confidential records and files
• Distribute CONTROLLER COPY from all the technical Documents and Drawings issued by Contractor / Engineering to all relevant Engineers as well as Departments Heads
• Maintain Document Distribution Matrix (DDM) and reflect in VBC tasks templates
• Incoming /Outgoing Transmittals from/to Engineering/Contractor
• Internal Transmittals: print and distribute Controlled Copy of documents/ drawings per section as in DDM
• Transmittals to Subcontractors
• Distribute Incoming Letters to sections as per Management Marking
• Update Logs for Transmittals, Letters, MOM
• DCG Library: maintain DCG Library updated with MASTER COPY from Documents / Drawings and move Superseded revisions to the archive cabinets, file transmittal coversheets/acknowledgements, Letters, MOM & other correspondences to the hierarchies.
Project : P845 - Onshore Gas Development (OGD-3)
Location : Habshan, Abu Dhabi - UAE
Duties & Responsibilities:
• Upload & update documents to VBC
• Transmittals & Notifications
• Scan & Print Documents
• Filing & archive documents
• Internal Transmittal Log
• Distribute Controlled Copy documents to sections
• Distribute Incoming Letters to sections as per Management Marking
• DCG Library: maintain DCG Library updated with MASTER COPY from Documents / Drawings and move Superseded revisions to the archive cabinets, file transmittal coversheets/acknowledgements, Letters, MOM & other correspondences to the hierarchies.