Abdelmaati ElGhossein

Performing a range of multi tasking administrative activities of 360 Mall Management - Marketing Department:

Responsible for department Communications with suppliers, retailers, event organizers, ....etc.

Keeping Marketing data base up to date, as for the following:

Contact Information; e.g.: suppliers, retailers...etc.
360 Mall website material; e.g.: Sales & promotions, Brands opening, logo, description..., stores directory, events & news....etc.
Window Display; documenting & keeping track records.

Prepare reports & presentations for events, post events, sponsorship....etc.

Support the Marketing Department in administration & execution of various activities as required.

Maintain accurate records of department's documents in their respective files on a regular basis.

Managing & updating department calendar via scheduling & holding meetings, arranging appointments, and works scheduling and execution involving.

Monitor Social Media performance & keeping track for key indicators for all social media campaigns & ads.

Processing requests for quotations from span of various number & types of vendors, raising purchase requests, following the carry out & implications of approved contracts and following their settlement on timely manner.

Provide translation & interpretation support.

Prepare & distribute various documents as required & coordinate their approval/ sing off and documentation.

Performing a wide range of Support & Administrative functions:

Providing assistance on Facilities and Premises related operations & projects.

Managing the day-to-day purchasing and contracting ensuring the provision of best values for the organization.

Participating in the design and implementation of new practices, solutions and processes, providing continues improvement for the functions across the organization.

Contact and liaison with all the departments and all the employees at all levels of the organization in a well presented and professional way, to identify their facilities related requirements.

Support the department in service monitoring and back up and support front of the house staff to ensure effective and efficient functioning. As well as managing both suppliers and contractors.

Manage and maintain the "control" register of contractor to include liaising with the technical and service department.

Obtain periodical reports from suppliers outlining service used or provided.

Provide administrative support to the head of the facilities department in various
aspects: meeting, filing, agendas, approved actions and procedures…

Performing a range of multitasking administrative activities of HR Department - Payroll Unit, including:

Assist in the implementation of HR Strategies, Policies, Procedures and Programs.

Effectively follow-up on all human resource day to day functions in a way to achieve departmental and organizational goals.

Offer adequate advise pertaining to legal issue and conformity with the market’s labor law.

Check and follow-up on employee attendance through the relevant software.

Assist in tracking leaves, indemnity and relevant employee compensations.

Assist in Payroll Administration
Active participation in the normal daily Department duties such as certificates, sick leaves, official documents preparation.

Provide office assisting services by implementing administrative tasks and procedures along with the complete comprehending and adhering to the Administration working system.

Preparing, printing and handing over daily and monthly sales reports including sales and production indexes as well as market indicators.

Reviewing daily sales and sales related data and concluding the selling cycle on a daily basis.

Issuing invoices and notices for debtors and creditors and following up with customers' accounts and the collection of dues.

Word processing of all sorts of data and documents along with spreadsheets and scheduling.

Maintaining a very organized record keeping and archiving function.

Contributing to a team effort by good collaboration between colleagues with positive spirit to accomplish related tasks and results as needed.