Executive Secretary to Projects Manager
BINLADIN CONTRACTING GROUP
Total years of experience :9 years, 0 Months
Achievements and Responsibilities: Typed and drafted correspondence to the client, consultant, service authorities, sub-contractors, suppliers, Request for site inspection, Request for Approval for materials, Request for information and shop drawing approvals as directed by the project manager Assisted and coordinated with the projects manager and tie-up with sites staff and ensured a smooth workflow process Maintained accurately and organized records for all communications and retrieved from records upon information request Managed all office administrator works effectively Made Outgoing calls and attended incoming telephone calls as directed by the projects manager and relayed incoming calls to the concerned person Opened, sorted and distributed all the incoming correspondence/documents and messages, etc. and distributed to the concerned person for necessary action Completed any other responsibilities/instructions given by the projects manager Recorded, transcribed and distributed Minutes of Meetings and received an approved draft copy from the projects manager Typed and drafted Daily Reports, Weekly Progress Reports and Monthly Progress Reports, Lab Reports of site material and submitted to the consultant as directed by the project manager Typed and drafted confidential Expense Reports, Internal Monthly Financial Reports and submitted to the concerned executive Arranged and organized weekly meetings at the sites Effectively solved the operating system, printer, and internet network problems at site projects and relieved the IT department. Deliverables across the tenure Reported to senior management and performed secretarial administrative and clerical duties for departments or individuals Typed, formatted, and edited reports, documents, and presentations, using office software such as MS Word, Excel, and PowerPoint. Entered data, maintained databases, and kept records. Liaison with internal departments, answered calls, and coordinated travel arrangements; prepared itineraries; prepared, compiled and maintained travel vouchers and records. Maintained internal and external correspondence on behalf of senior management. Scheduled appointments, maintained an events calendar, and sent reminders using scheduling software such as MS Outlook, as well as call forwarding, copied, scanned, and faxed documents, and took notes. Prepared facilities for scheduled events and arranged refreshments, if required. Ordered office supplies and replacements, as well as managed mail and courier services. Observed best business practices and etiquette. Alerted manager about cancelations or new meetings. Prepared confidential and sensitive documents. Handled information requests and Maintain office procedures. Determined matters of top priority and handled accordingly. Prepared agenda for meetings. Greeted and received visitors. Received and relayed telephone messages to correct person.
Having completed major subjects as accounting and commerce