Operations Supervisor
RHT – Beyond Linen
Total years of experience :7 years, 2 Months
• Handling Invoices - Purchase, Expense & Sales
• Issuing Customer Invoices based on ZATCA's requirement through E-invoicing system.
• Making stitching reports for completed projects/orders.
• Issuing sample invoices to note annual sample expenses.
• Tracking of pending payments for customers and vendors every week
• Handling the companies Amazon Direct Fulfilment orders
• Keeping track of all ongoing projects following up regarding their manufacturing and delivery
• Following up with the local shipping companies to make sure there are no complications in delivery and to ensure that all invoices are correctly generated.
• Maintaining the General Ledger
• Overseeing inventory requirement and undertaking office management and administration
• Helping in recruiting employees to provide greater sales and higher customer support
• Salary Analysis and Calculations based on work activities for ensuring proper reimbursement
• Motivating and supervising employees
• Evaluating the performance of sales team, giving positive and negative feedback
• Improving the work structure by document digitization
• Management of Parcels and Documents
• Scheduling Meetings Within Upper Management
• Filing
• Booking Transport and Accommodation
Key Responsibilities:-
• Making of Purchase and Service order
• Handling Invoices
• Create and maintain good relationships with Vendors / Suppliers
• Identify and Research Potential New Suppliers
• Examine and test existing Contracts
• Finalize purchase details of orders and deliveries
• Making Professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Review and analyze all vendor/suppliers, supply and price options
• Develop plans for purchasing equipment, services, and supplies
• Negotiate the best deal for pricing supply contracts
• Ensure the products and supplies are high-end quality and ensure the value of money
• Working with Project Execution Department, Procurement Manager, and Senior Management to complete duties as needed.
• Coordinating with accounts and Finance Department to make best practices of procurement
• In charge for the companies Vehicle Insurances (Including site JCB’s and Bobcats)
• Renewing of the Companies ISO Certificates
• Making sure all project Insurances are valid and extended till final Handover to cover all mishaps
• Estimating and establishing cost parameters and budgets for purchases
• Reviewed and finalized new Contracts for Services / Products
• In charge of Recording and keeping Track of Company Assets
• Assisted the Tendering Department by getting Best Deals for products/services and by updating their Vendor Contact List
• Keeping Track of Remaining Inventory from project sites and warehouse to avoid repurchases and wastage of financial resources
• Resolve Issues with Contracts, Supplies, and Vendors
• Worked with the design department and project execution department to finalize product specifications
• Coordinating with Site Purchasers to make sure products are of proper pricing, best quality and delivered right on time so that site activities do not face any difficulties
Controlling Projects
Salary Analysis and Calculations based on work activities for ensuring proper reimbursement.
Handling of Invoices and Budgeting for Aramco Employees.
Management of Parcels and Documents
Scheduling Meetings Within Upper Management
Filing
Booking Transport and Accommodation
Management and preparation of TRMS
,
courses: Finished O-Levels and A-Levels