HR & Admin Manager
Manar Al Omran Scaffolding Rent & Trading Company
Total years of experience :16 years, 1 Months
1. Providing professional HR advice and support to management and employees with the objective of adding value to the business.
2. Providing line management with regular financial reporting of employee costs and managing and controlling the overall HR Departmental budget within agreed budgets.
3. Plan, develop and implement strategy for HR management and development according to the market changes. (Including recruitment and selection policy/practices, employee relations, compliance, discipline, grievance, counselling, pay and conditions, training and development, succession planning, morale and motivation, culture and attitudinal development, performance appraisals and quality management issues.)
4. Coordinating with senior management to identify all requirements and needs, and ensuring the requested human resource systems are provided according to the quality and timelines expected.
5. Establish and maintain appropriate systems for measuring necessary aspects of HR development.
6. Identifies legal requirements & government reporting regulations affecting human resources functions and ensures policies, procedures & reporting are in compliance.
7. Ensure activities meet with and integrate with organizational requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care.
8. Manage and develop direct reporting staff.
9. Settling click card details for online payments consumed by the department to the financial accountant.
10. Fleet & Equipment management i.e. (service schedule monitoring, road permits renewal, third party certification and user policy development and implementation)
11. Manage & organize company insurance, import/export administration, licensing, contracts and agreements, legal areas and activities.
Achievements
• Managed HR budget which covered manpower costs, trainings, overtime, supplier and contractor costs, uniforms, safety materials and staff welfare. Led a 25% reduction in fuel expenses, a 20 % reduction in airline ticketing, reduction in overtime costs and reduction of supplier and contractor costs.
• Devised creative and cost-effective incentive and morale-boosting programs (including an ongoing events calendar and a tiered awards structure) which increased employee satisfaction and productivity and led to reduce manpower turnover ratio.
• Redesigning of all HR, Admin & procurement forms.
• Planning and managing all recruitment and selection procedures including job descriptions, job ads, initial screening and shortlisting and scheduling interviews etc.
• Coordinating with PRO for Employment and Commercial documentation. (Employment Visa, QID, Health Card, Exit permit, Visa cancellation and business documents such as Commercial Registration, Establishment Card, and Trade License etc.)
• Being Responsible for timely monthly payroll processing for all employees through Wage Protection System (WPS), bank transfer, cash payment, etc. Entering new employee's bank accounts into internal database (SIF Files).
• Preparing promotional/transfer/confirmation letters, and internal memo and send out respective communication announcements.
• Compiling the annual leave plan of each department and submitting it to the HR Manager for review. Organizing the leave schedule, replacement staff during the vacation and arranging the air tickets or ticket entitlement to employees.
• Preparing of leave settlements, end of service calculations, and termination process etc.
• Administrating various information regarding staff annual leave, absence, insurance etc.
• Providing administrative support to PRO, HR Officer, and Secretaries of the divisions as necessary.
• Functioning as the primary focal point for general enquires. (Employee Grievance, Disciplinary actions, Recruitment Agencies, External Manpower, Suppliers etc.)
• Creating new employees files and ensuring all documents required are filed and updating the master file regularly.
• Responding and communicating effectively to queries with regard to employment regulations, policies and procedures to decimate correct information and first level service.
• Assisting with the updating of company policy and procedures with revisions when needed to ensure compliance with employment guidelines/laws.
• Ensuring consistency and accuracy of standard HR documentation.
• Working closely with HR Manager to strategically plan HR initiatives that will benefit company and encourage more efficient and beneficial work from employees.
• Implemented open door policy which avoided conflicts and unnecessary disagreements and resulted an environment of collaboration, high performance and friendlier culture within the workplace.
• Executed 360 degree assessment method for sales persons which encouraged personal development, increased employee accountability, improved working relationships, ultimately enhanced performance and led to significant improvement in sales.
• Participated in organization’s first HRIS project which led to more effective decision making, higher accuracy of information, reduction in duplication of efforts, higher speed of retrieval and processing of data, employee-self management and better work culture.
Promoted to Senior HR Executive
• Participated in organization’s first HRIS project which led to more effective decision making, higher accuracy of information, reduction in duplication of efforts, higher speed of retrieval and processing of data, employee-self management and better work culture.
Learned the key functions of human resources of management in a practical manner.
University of Colombo is one of South Asia's top universities.
“IPM is affiliated to the Asia Pacific Federation of Human Resource Management and World Federation of Personnel Management Associations”.
Administration and Arabic Language
“Jamiah Naleemiah Islamiah is a member of the Federation of the Universities of the Islamic World – FUIW”. www.isesco.org.ma
