Project Coordinator
LED WORLD LLC
Total years of experience :15 years, 9 Months
Preparing and Evaluating Tender / Contract documents and Bill of Quantities, drawings, & schedules.
Making Pre-Qualification documents, both standards as well project specific questionnaires.
Extracting light quantities from the Auto CAD file. selecting suitable lights, calculating power supply for linear (especially for coves lights) lights,
For the conversional of LED lights projects, preparing the ROI report with existing and proposed lights, getting the existing lux level
Sending enquiries and obtaining prices, analyze prices, prepare material and labor cost estimation and bid price.
Comparison Studies based on suppliers Quotations.
Negotiations with suppliers on both technical and commercial aspects of product.
Based on Clients budget constraints for any specific project, carrying out Value engineering studies.
Maintaining ISO documentation, Record Keeping, Suppliers/Manufacturers Data Bank records.
Delegating Draftsmen for quantity take offs, cross checking quantities.
Visit site and record information about access, electrical power supply and existing lux level calculations, possibility of replacing the suitable new product with the existing system
Scheduling & Monitoring the Progress of the works, delays & disruption of the Project and Preparation of Claims for delays & Time Extension and associated costs.
Provide and maintain all backup documentation required for substations of claims / invoices.
Monthly Progressive Billing / Invoicing and follow-up for timely payments
Prepare technical and commercial bid, follow up until finalization.
Provides administration support of up to Managing Directors, Directors and other team members as necessary.
Backs up other Practice Administrators and Administrative staff as necessary.
Arranges extensive domestic and international travel, including obtaining passports and visas when necessary, while checking low cost options.
Completes time and expenses for most team members.
Schedules conference calls, conference rooms and catering on and off-site
Maintains databases in Outlook.
Maintenance of office library, including cataloging, distribution, and record keeping
Assuring office is neat, and stocked with necessary tools for functionality.
Member management, including email reminders, and records of financial dues
Assist with planning and execution of all society events
Access Control: Taking care of Access control system of the office. Generating weekly recoding. Taking backup of CCTV camera recordings & server reports.
Procurement of Items: Looking after the purchases of Stationery items, Housekeeping materials, required items for the office. Follow up with vendors for speedy delivery of the material, keeping track of stock available, maintaining the data of stationery used and sending MIS on monthly basis.
Repair and Maintenance: Maintenance of office equipment like telephone lines, and instruments, EPBAX board, Air conditioner, Fire extinguisher, Printers, Photocopying machines etc. Shifting/allotting extensions, Vendor development, Pest Control, Furniture, Key management, Vehicle management etc.
Payments: Ensuring proper payments of rents, utility bills for H.O, Office Validation and approval of claims raised by employees/staff under petty cash, P & A expenses, Payments of Insurance premiums and Mobile expenses.
Wastage Control: Stationery, water, electricity, tea Control over usage. Procuring and distributing office stationery as required by staff and keeping a record of the same to avoid wastage and misuse.
House Keeping: Ensure Hygiene/uniform of office boys, Ensure maintenance and hygiene of all washrooms, monitoring of the wash room charts, Cleanliness of office equipments, Reception area and office premises (outdoor and indoor), Attendance check and payment of housekeeping staff.
• Perform filing, data management, drafting and editing short office memos
• Assist with all other office administrative duties
• Assist clients as they enter office and via phone
• Scheduling appointments and assisting students with registration and finding information
B C A - Bachelor of Computer Applications, secured first class overall - Tamil Nadu Open University, India