Supply Chain Officer
Jordan Paramedic Society
Total years of experience :9 years, 4 Months
Ensure that Supply Chain policies and procedures are in compliance
with applicable JPS and funding source policies, procedures and
requirements. All locations and staff act in accordance with the
policies.
Finalize the procurement plans for all grants.
Ensure all donor reports for assets are completed and submitted to
the Grants department on time.
Disposal of assets is reviewed annually and donor requirements
followed as necessary.
Monitor Supply Chain sections of budgets and track expenditure.
Follow up as necessary including timely information and budgetary
comments regarding any realignment.
Ensure all Supply Chain staff are aware of and in compliance with JPS
procurement, asset and stock management, transport,
communications etc in order for them to clearly share this
information.
Develop long term plan for continued quality leadership by providing
staff development and succession plans.
Supply Chain works consistently with Security to maintain required
security levels, awareness and responsiveness.
Responsibility for the operating budget for the Supply Chain Units.
•Gathering quotations and be accountable for ensuring such processes are conducted according to donors
and Oxfam policies.
• Carrying out procurement of items based on authorized requisitions, in line with Oxfam procedures.
• Ensure that your activities are carried out according to Oxfam logistics, purchasing and supply policy.
• Ensure continued good relations with suppliers, that Supplier Relationship Management is always
maintained, and that Service Level Agreements are accurately monitored and reported on.
• Ensure best quality/value solutions are sought for all procured items.
• Ensure that suppliers provide proper documentation for goods and services provided to Oxfam.
• Ensure that all transactions are carried out in a transparent, fair and accountable manner.
• Manage all logistics files and archiving systems.
• Submit payments and ensure the payments carried out according to Oxfam procedures.
Prepare plans for delivery of relief items according to AMR's short and medium term requirements.
Ensure adequate capacity to respond to an emergency and develop contingency plans for the supply function as
part of the operational plan.
Identify Donors for supply chain projects based on objectives, priorities, strengths and resources of the
implementing partner and/or contractor, according to criteria consistent with AMR rules and regulations.
Coordinate, manage and support all activities pertaining to the supply chain function including planning, sourcing,
transport, shipping, customs clearance, warehousing, asset and fleet management in the operation.
Apply distribution control techniques to optimize stock levels.
Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and
safeguards the Projects of the organization.
Responsible after coordinating with Supply Chain functions to regularly update Procurement
Tracker, Stock Report, Master Asset Register, Contract Tracker and Supplier database.
Assist Supply Chain Team in dealing with suppliers and Programs team to manage day to day
or weekly supplies from Supplier factory to either SCJ Warehouse or directly to the program
area.
Assist in organization of the Amman warehouse - proper identification, labels, and
documentation of supplies, materials, equipment, and files in the warehouse
Assist SC Department for completing all logistics forms related to Warehouse and Asset
Management, receiving of items as purchased or GIK and record them in Stock Report/Asset
Register while following SCJ Stock Management and Asset Management Guidelines, and Work
with Logistics Team for the proper tracking of all SCJ assets.
Tag all fixed assets with inventory code number as per the instruction of Logistics Team, and
Support Logistics Team in Physical and Reconciliation of stock and fixed asset on Quarterly
and Annual basis, Responsible for maintaining Logistics files for future audit purposes.
Responsible for managing, arranging, and ensuring all logistic activities at the field office is
carried out to a satisfactory standard. Responsible for all tasks related to logistics functions
under the supervision of the Supply Chain Manager based in the duty free areas.
Submit timely monthly logistic reports, Warehouse and store report, asset & inventory report,
to Supply Chain Manager.
Review all delivered goods or materials as per the approved contract or purchase order with all
relevant documents (delivery notes) being filled appropriately. Inform programs and other
sectors timely about the delivery of goods and services at the appropriate site as stated on the
initial PR document.
Supports program staff in handling logistical works and documentations.
Ensure all the paper work, waybills, packing lists; contracts are in place before shipping any
goods to the customers.
-Field Coordinator at Save the Children International-Jordan (Oct2013-Jan2015)
Responsible for supporting the various humanitarian response activities throughout the
distribution of the food vouchers to the beneficiaries in Za’atari Camp who will be served by the
Food Voucher program in the camp funded by the WFP. Monitor program implementation and
ensure accurate, timely data collection. Coordinate with the beneficiaries on the distribution
process, updating the database and orienting the beneficiaries on the vouchers exchange
process. Ensure that the WFP program is implemented in ways that are responsive to
beneficiaries, in line with SC’s principles, values and strategic plan and compliant with SC’s and
WFP’s procedures. Supervise the Window distribution staff and support them to accurately
distribute WFP vouchers to beneficiaries at the distribution sites after checking the details of
the vouchers and beneficiaries’ IDs.M&E the collection of Food Vouchers from the CBOs and
ensuring the reports and receipts for the financial payments.
-Distribution Assistant at Norwegian Refugee council (Mar2013-Oct2013)
Distribute food/non-food items for beneficiaries, inventory of the items before and after the
distribution process to ensure that the numbers identified, and reporting to the warehouse
manager when there is shortage to avoid any emergencies occurs, entire the data to the (Rais
system) of UNHCR which we are a part of their working.
Responsible for supporting the various humanitarian response activities throughout the distribution of the food vouchers to the beneficiaries in Za’atari Camp who will be served by the Food Voucher program in the camp funded by the WFP. Monitor program implementation and ensure accurate, timely data collection. Coordinate with the beneficiaries on the distribution process, updating the database and orienting the beneficiaries on the vouchers exchange process. Ensure that the WFP program is implemented in ways that are responsive to beneficiaries, in line with SC’s principles, values, and strategic plan and compliant with SC’s and WFP’s procedures. Supervise the Window distribution staff and support them to accurately distribute WFP vouchers to beneficiaries at the distribution sites after checking the details of the vouchers and beneficiaries’ IDs.M&E the collection of Food Vouchers from the CBO and ensuring the reports and receipts for the financial payments.
Distribute food/non-food items for beneficiaries, inventory of the items before and after the distribution process to ensure that the numbers identified, and reporting to the warehouse manager when there is a shortage to avoid any emergencies occurs, entire the data to the (Rais system) of UNHCR which we are a part of their working.
Online Diploma with certificate