Accounts Payable Specialist
Flying Dragon Network Philippines
Total years of experience :3 years, 1 Months
• Countering (encoding) received Sales Invoice information (Sales Invoice Number, Purchase Order Number, Prices) to system.
• Receives sales invoice from vendors and double checks amounts based on payment terms agreed, tin numbers used based on addressed branch of SM Supermarket and update SAP if SI information were incomplete.
• Balancing amounts between SAP and the received Sales invoice, if problems occur, we or the vendors calls for recomputation.
• Prepares proposal for ready to pay sales invoices and forwards to Supervisor for approval.
• Trade and Non trade classifications of Sales or billing invoice is handled differently based on payment terms, withholding taxes if 2% or 1%.
• Double checking delivered items based on Sales invoice and System, keen details on Non trade side are needed
• Collect and verify timekeeping information for all employees and various employed outsourced personnel and matching data with corresponding work schedules
• Coordinate with outsourced agency regarding outsourced personnel’s timekeeping discrepancies and resolving any dispute on related payments
• Calculate pay according to hours worked and incorporating any operational adjustment such as overtime, leaves, holiday rates, official business work out of office, etc.
• Manage and calculate mandatory contributions, taxes, and salary loan amortizations for all employees (local and foreign)
• Preparation and facilitation of salary payments either through manual cash release or through direct deposits bank payment system
• Managing pay slip release to employees and investigation/resolution of payroll discrepancies
• Maintain payroll master and update of paper and electronic payroll records by entering adjustments on pay rates, employee movement, and other resolutions from upper management
• Timely and accurate preparation and submission of bimonthly payroll master for validation and approval