Adnan Chio

Document Control Duties
Establishing and maintaining a library for all type of correspondences. Establishing Project Specific Folder Structure in accordance with the Project Document and Records Control Procedure. Establishing Project Specific Registers for all correspondences in accordance with the Project Document and Records Control Procedure. Updating all type of registers. Arranging document cataloguing, packing, and long-term storage or disposal of appropriate construction supervision documents at time of project closeout. Do quality assurance check for outgoing correspondences. Preparing an archive plan.

Administrative Duties
Provide team management skills to ensure the team comply with Project guidelines, policies and procedures and effectively deliver administration support including QA, accounts and messenger services. Ensure staffs are familiar with and follow Project guidelines, policies and procedures. Setup and maintain data distribution system and schedule for follow-up with project team. Manage and support the provision of Secretarial Support Services to the project. Ensure staffs are familiar with and follow the safety, environmental and community policies and the code of conduct. Contribute to the safety procedures and their implementation as part of the project team. Orientation of new employees on office procedures and policies. Support the provision of Document Control to the project. Coordination of building maintenance and security and site-office fit-outs. Implementation of new AECOM systems and procedures, in accordance with the established PMIS prepared by the PMC. Assist in the auditing and branding of office forms and procedures, ensuring QA compliance. Provide backup support for general administrative requirements such as submissions and reports. Providing support and guidance to management. Administrators and secretarial team. Management of project office Petty Cash. Ensure the provision of IT equipment and support for project site staff. Management of office equipment and supplies. Liaison with inter-company departments as required. Conduct other duties as reasonably required to support the project team.

Document Control Duties
Create a document controlling system using programs available for easy tracking and retrieval of important documents for project base or central office use. Receive, process, and compile incoming and outgoing documents such as drawings, correspondences and transmittals. Coordinate with the site office regarding Site instructions from the Head of engineering. Coordinate with the main contractor and/or sub-contractor related to incoming or outgoing documents.

Administrative Duties
Provide administrative backup to the Personnel Officer and Head of Engineering. Responsible for office administration including making sure all office equipment are functioning properly, there are enough office stationeries for employees’ use, and replacement of dysfunctional items in the office and taking necessary action accordingly. Perform related work as required.

Document Control Duties
Receive, compile, monitor and incorporate Daily Welding reports, Bonding reports, Lamination reports, Radiographic Testing reports, Penetrant Testing reports to Welding and Inspection Control System (WICS).Responsible for the Update of WICS, welders qualification, and QC data base. Responsible for the accurateness and correctness of information handed down to me. Responsible for the preparation of Welding Summary Report for Stainless Steel, Low Temperature Carbon Steel pipes and Heating, Ventilation, Air Conditioning units Test Package, Bonding Summary Reports for High Density Politelyne Pipes Test Package and Lamination Summary Reports for Glass Reinforce Pipes Test Package. Teach and supervise new operators the ins and outs of the WICS, answer any questions that they may have, and solve problems they may encounter that are above their capabilities. Solve problems regarding WICS, data mismatch, and missing data and reports. In charge of ISO drawing verification, making sure that all ISO drawings are latest revisions. Gathering data from field engineering department regarding latest ISO drawing. Review Test package content if it is complete or if there is any missing reports. Perform related work as required.