Humanitarian Finance Analyst
UN Office for the Coordination of Humanitarian Affairs
Total years of experience :26 years, 9 Months
As part of the Common Humanitarian Fund (CHF team), my responsibilities include:
1. Providing support in the allocation process, particularly as relates to the processing of standard allocation, special allocations
Reviewing CHF standard allocation first round concept notes for the Education sector (sector focal point).
2. Vetting and quality control, as well as processing of requests for funding from the CHF Reserve, according to SOPs, including through support to the roll out of database tools for this purpose.
3. Processing NCEs and revisions requests.
4. Updating the project revisions SOPs for the online processing.
5. Updating the CHF reserve allocation and project revision criteria for operational manual.
6. Updating the CHF reserve allocation SOPs.
7. Preparing allocation letters and tables for HC’s approval.
8. Contributing to the continual improvement and updating of CHF database and information management system (GMS).
9. Providing information management support to field monitoring visits of CHF funded projects as well as organization of logistics as needed.
10. Assisting in the transition from the old database to the new database for the 2013 project cycle, including quality control.
11. Undertaking regular CHF analysis ( NCEs and revision) and provide evidence based information.
12. Assisting in preparations of CHF partners meetings and trainings (W/S).
13. Attending PRG meetings for the Education Sector in an advisory role as a CHF representative.
14. Managing allocation proposals into the new CHF information system, and producing relevant allocation documentation and reports for key stakeholders.
15. Contributing to UNDP capacity assessment- develop join criteria capacity assessment with UNDP.
To oversee the proper financial management ensure that the Country Director and the Country Program Senior management teams are provided with:
1. Timely financial information and data to support for the effective financial management and the optimal use of resources.
2. Providing the necessary required financial information to Headquarter to support for month end or yearend closure and other necessary planning.
3. Supervising and managing the country operating budget ensuring that the Grants reporting and monthly country financial reporting are dispatched timely.
4. Ensuring that fund is granted in the country Office and properly maintained.
5. Maintaining good relations with Banks and other financial premises.
Accounting and tresuery
Accounting and treasury:
1. Managing the ledgers and journals and the processing the cash managements.
2. Ensuring the procedures and compliances in all aspects of cash release are adhered to.
3. Ensuring that the payroll calculations including payroll taxes and insurances are properly
maintained.
4. Reviewing the financial transactions and records to make sure that the regulations and
allocations are properly maintained.
5. Producing all necessary statements and reports to enable accurate management of cash flow.
Internal Control:
1. Ensuring that the financial procedures and policies with relate to all payments are
adhered to
2. Considering and implement the audit findings of the financial systems on procurements and spending plans and deadline.
3. Reviewing the procurement documents to ensure adequate supporting documentation are
provided
4. Ensuring that the proper allocations of costs to the grants as well as the accuracy are maintained.
Financial Reporting
1. Reviewing the month end journals and financial transactions of both head office and the field sites.
2. Preparing the month end financial reports considering all financial analysis
Donors Funds Managements:
1. Ensuring that the cost and the spending on the grants are allocated properly to the budget lines
2. Ensuring that the donor regulations are adhered to.
3. Ensuring that the flexibilities per budget line are maintained according to the Donor guidance
4. Ensuring that the spending on the grants reflect the given spending plans deadline
5. Ensuring that the Quarterly and Final Donor financial budget reports are produced on time
6. Ensuring that the monthly budget monitoring are produced on time to the management team for support of the grants status and further decision making
7. Ensuring that the Donor final financial report is produced to reflect the actual cost and the Donor format and reporting requirements are applied.
8. Ensuring that the Quarterly Grants reports are produced as per the given deadline of
reporting of the grants agreements.
9. Ensuring that the Grants reports are sent to HQ for review before circulations to the Donor
Budgets Developing
1. Assisting the program department and participate in the preparation of budgets
2. Providing Support to program staff on Donor Regulations and compliance issues
3. Preparing the administration support costs of the budgets
4. Ensuring that the proposed budget details are reviewed with the narrative to budget
Finance Associate, my responsibilities include:
1. Finance Monitoring of UNDP partner NGOs -responsible for 34 Projects and 25 NGOs
2. Reviewing financial report to ensure that all the submitted final reports are compliant
3. Providing clear guidance and support to NGOs regarding financial reporting
2. Ensuring accessibility of funds for partner organization
5. Establishing new awards and projects in Atlas, and map to MPTF awards and projects
6. Preparing GLJEs for transferring funds from Parent to Child for the AA and MA function
7. Uploading fund contributions in the DMS for Funds allocations by HC and Steering Committee
8. Preparing vouchers and checklists for NGO payment requests
9. Managing and controlling of NGOs NEX advances
10. Processing all projects advances on quarterly base
11. Monitoring, and follow up all the NEX advances to ensure that all the outstanding advances are clear
12. Marinating accurate tracking sheet for recording NGO advances, clearances, and the status of advances consistent with dashboard monitoring periods
13. Building capacity Building and Facilitation of knowledge building and knowledge sharing
14. Providing clear guidance and support to NGOs during financial monitoring process
15. Provides effective support to administration of budgets and functioning of the optimal cost-recovery system
1. Checking the supporting documents for payments and financial reports for all projects; approval of vendors; preparing of all types of vouchers in-Atlas, PO vouchers for management projects
2. Applying the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
3. Taking corrective actions on UN posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
4. Keeping good track of the status of financial resources and presented when required.
5. Maintaining of the Accounts Receivables for UNFPA projects and recording of deposits in Atlas.
6. Maintenance of the proper filing system for finance records and documents
1. Ensuring accurate financial resources management through planning, guiding, controlling of the resources in accordance with IRC rules and regulations.
2. Preparing and monitoring of budgets of management projects.
3. Establishing of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
4. Ensuring of proper mechanisms to eliminate deficiencies in budget management.
5. Ensuring proper control of CO accounts focusing on achievement of the following results:
6. Establishing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in SUN System.
7. Controlling of the Accounts Receivables for IRC projects and follow up with partners on contributions, maintenance of the General Ledger
8. Ensuring proper CO cash management focusing on achievement of the following results:
9. Reviewing of cash position for local accounts to ensure sufficient funds on hand for disbursements.
Identifying and recording of receipts for income application.