Office Manager & Executive Admin
Ijara House Holding Co
Total years of experience :18 years, 2 Months
Main responsibilities:
•Managing CEO’s agenda, including all his appointments and other matters.
•Coordinate between, Chairman and Board Members, department heads, and executive staff, customers and suppliers when required.
•Managing meeting and schedules of the manager, attending meetings & keeping the minutes.
•Supervising follow staff like messenger, driver, office boy and cleaning staff & assign relevant duties to them when it’s necessary.
•Preparing all the arrangements related to annual Assembly Meeting as submitting for the Assembly General Meeting.
•Responsible for searching & studying new tenders related to company‘s field.
•Responsible towards petty cashes, maintaining budgets, as well as invoicing.
•Issuing residencies, work permission through MOSAL System Online (Admin Work).
•Responsible for the out sources Contracts (Maintenance Contracts IT / HR).
•Responsible for all official Documents to establish new entity & Renewal of Official Documents.
•Coordinating with the Legal Law firm & following up cases related to the company.
•Preparing quotation, purchase orders & invoices.
Main responsibilities:
•Managing Manager's agenda, including all his appointments and other matters.
•Preparing proposals after receiving technical and financial input from the concerned Departments.
•Typing letters in both Arabic & English Language.
•Saving for all documents (outgoing and incoming through registering books).
•Assisting manager in submission tenders for the ministry.
Sales Team activities coordination including (customers quoting, correspondences between both customers and sales members).
•Electronic saving for all documents (outgoing and incoming through paperless program).
•Managing chairman agenda, including business meeting and appointments.
•Follow-up with overseas suppliers, and customers that mainly communicate in English.
Coordinating company team agenda.
•Handling management agenda including business meetings and appointments.
•Responsible for translating English governmental tenders.
•Correspondence and follow-up with overseas suppliers.
•Filing and saving all company documents.
•Handling the tenders that the ministries require such as gifts, Kids toys and others, from the begging till the submitting to the ministries the offers’ and samples.
I have studied English Language and Im excellent in using & applying what I have Learned