Afsal Mathottam

- Collaborate with the Business Unit Heads & HRBPs on forecasting talent requirements based on Business demands and build proactive candidate pipelines.

- Ensure the KPIs such as Time To Hire, Cost Per Hire and Quality of Hire are met consistently.

- Present regular and accurate Recruitment Dashboard Reports To the management

- Provide regular updates To the hiring managers on the status of their open vacancies through Reports and meetings

- Conduct technical and competency led interviews To Ensure that the right person is employed.

- Plan and lead Recruitment trips overseas and /or local open days in different locations as assigned.

- Monitor the performance of Recruitment Agents and record the hires, Quality of submissions and admin support

- Review the team’s performance and meet for weekly updates on the progress of vacancies, internal transfers and onboarding of external hires.

- Educate the team and Ensure they are aligned with the Business requirements

• Overseeing end to end recruitment needs of the company from sourcing to onboarding.
• Ensure a positive candidate experience by managing candidate relationships, communicating throughout the entire process.
• Conduct new joiners’ induction and onboarding sessions.
• Reviewing and creating the Job descriptions for all positions at regular intervals with the consultation of respective managers.
• Provide regular and periodic recruitment reports to Director of Human Resources.
• Monitor statistics & KPIS and evaluate effectiveness of recruitment practices
• Liaise with PROs to supervise new employees' visa process, existing employees’ visa renewals, cancellations etc.
• Ensure optimized utilization of existing manpower in terms of proposing transfers, promotions, job enrichment etc.
• Handle employees' queries, grievances on regular basis to ensure fairness and consistency in all HR related approaches.
• Supervise and facilitate probation, mid-year and annual performance evaluation process.
• Provide strategic input to change management and business development activities, including mobilization and demobilization.

 Sourcing, screening and short listing candidates for the endorsement to the hiring managers
 Organize and conduct the interviews of competent candidates with the hiring managers
 Conducting the back ground reference checks of the selected candidates
 Prepare CTC and offer letters for selected candidates as per the budget and attain the hiring approvals
 Provide guidance to candidates through the interview process from first round interview through offer stage & on boarding stage
 Ensure that all recruitment procedures, process, documentation and filing is conducted in a set of time frame to meet the operational requirement.
 Liaise with the visa issuance team & candidates from work permit application stage to work permit and visa approval stage
 Arrange transportation, flight bookings and hotel accommodation for overseas candidates ensuring benefits are in line with company policy
 Prepare and post the jobs on various job portals and place the advertisements on social by collaborating with marketing department.
 Maintain & develop talent pool for the organization by identifying the key roles (eg. Facilities Manager, Property Manager, MEP professionals etc. )
 Maintain and Manage Manpower Request trackers and generate the reports as soon as it is required for the management.
 Conduct bulk recruitments (overseas & open day) for technicians and soft services staff
 Actively participate and provide updates in the mobilization meetings

End to End Recruitment

 Manage the flow of candidates thorough the recruitment process, from scheduling interviews to bringing new employees on board
 Writing and posting job descriptions on career websites
 Sourcing, screening and endorsing candidates from career websites and database
 Conduct phone, Skype and/or in-person interviews
 Drafting the new-starter offer letters and contracts.
 Creating personal files for each new hire and ensuring that all the documentation is present and completed.
 Responsible for arranging the induction & onboarding sessions.
 Maintain a complete record of interviews and new hires
 Ensuring the appropriate security for all of the HR-related information.

HR Operations & Administration responsibilities

 Handled performance management of Khidmah Saudi Arabia’s employees.
 Provided administrative support for SAP Successfactors implementation
 Supported payroll team by providing necessary documents on time
 Handled vacation requests, booked air tickets for the staff on time. Coordinated with both KSA and UAE PROs for KSA business visas for Khidmah UAE staff.
 Maintained Mobilization trackers and sent weekly updates to Saudi Aramco and Khidmah senior delegates. Prepared power point presentations for Executive meetings.
 Manage and maintain Khidmah’s HR programs such as employee recreation and entertainment, employee welfare activities.
 Handle various employee requests & provision of warning letters, terminations, increments, promotions etc.

• Manage staff of the branch and coordinate work schedules
• Identified the weaknesses and given intense training for the employees regarding job duties.
• Reduced overstock by 90% through aggressive marketing and optimum order placement
• Assist the management in recruiting sales staff for the new divisions in the region.
• Coordinated marketing events and programs