Ahmad Al-Madani

1. Summary

Manage properties, projects management and group facilities including building services, security, and fleet management. Align strategic operational approaches between departments/functions and establish KPIs and policies and procedures to achieve operational excellence.

2. Entities & Functional Responsibilities:

Charged with oversight of the following entities:

Properties:
• Group Property Management & Contracts
• Corporate Real Estate Development
• Properties Acquisition & Disposal
• Group Leasing Activities
• Properties & Facilities Governmental Relations
• Properties & Facilities Strategic Planning, Analysis & Studies

Projects Management:
• Corporate Projects Management
• Commercial Real Estate Projects Management
• Group Technical & Design Support Services
• Projects Budgeting & Studies

Group Facilities Management:
• Administration & Buildings Services
• Safety & Security
• Staff Housing & Services
• Labour Camps
• Fleet Management
• Employees Transportation Services
• Maintenance
• Catering & Kitchens
• Central laundry

3. Major Responsibilities & Activates

• Restructure the organization, set up its new vision, mission and goals and mandates
• Achieve operation excellence through innovated monitoring system by means of technical and admin reporting structures
• Responsible for Corporate and Divisional Facilities Management services throughout the whole group
• Responsible for the Facilities management key deliverables (Administration, security & safety, maintenance, housing, housekeeping, reception/call centre, transportation service, catering and FM contract management)
• Responsible for annual budgeting, employee's resources and annual appraisals
• Restructuring of the Admin process to a Facilities Management scope of service, with clear deliverables and the Facilities Management processes and systems
• Restructuring of the in-house Maintenance and Housing service to an effective and more professional service, for the benefit of the organization within financial targets
• Development of Facilities Management master frame-work for Policies, Protocols and Job Descriptions
• Managing and aligning with the different stack holders from the Divisions and Departments about Facilities Management scope of service, milestones and deliverables, targets, task and action plans
• Developing of Facilities Management financial targets and tasks.
• Further development of the in-house Housing department including a VIP housing service for higher management and staff of the Company (compounds, buildings for families, bachelors and labours)
• In charge of all strategic decisions related to the group Facility Management
• Introduce efficient and effective management approaches through direct involvement in key meetings and policy generation

1. Summary

Managed construction projects from concept to completion including land/infrastructure development, concept and late stage development, office/administrative buildings, industrial and logistics, residential, interior/renovation, and retail/showrooms.

2. Major Responsibilities & Activates

• Responsible and accountable for the entire project life cycle from initiation to closing
• Provide leadership, organization and coordination to support a PMO’s key activities, encompassing program planning, governance and project management
• Ensure all projects administered by the PMO adhere to the best practices and standard approaches for program and project management
• Manage change and promote the continuous improvement of project management related processes
• Ensure excellent communications and guide project stakeholders in defining project scope and ensuring the effective utilization of resources
• Administering the organization’s standard program and project management processes, handling all aspects of project planning, requirements gathering, scheduling and work planning, communications, issue resolution; cost tracking, financial reporting and change management
• Adding value by ensuring delivered projects meet design specifications and quality standards and get completed in a timely manner during the program life cycle
• Maintaining standards for project management within an organization
• Leading PMOs and ensuring that they are appropriately staffed to support project management needs at the enterprise-level
• Responsible for selecting the methodology that best aligns with the mission and vision of their assigned PMO
• Enable communications between governance representatives and PMO constituents and relay project information across both parties
• Managing, monitoring and tracking project-related costs and other relevant activities performed by program managers
• Oversee project costs and ensure finances are well managed, monitor profit, cost and process invoices in an efficient and timely manner
• Reporting costs to stakeholders and also preparing and presenting cost-benefit analyses to support the implementation of projects
• Preparing the RFP for all the undertaken developments and projects
• Compiling, checking, reviewing and documenting the development process
• Manage, lead, organize and control project activities
• Ensure the success of the project and deliverer it on time, on budget and with defined quality while achieving the defined objectives and goals
• Ensure the scope of the project is well defined, and identify the jobs and responsibilities of team members
• Manage financial and legal aspects in the contracts to protect the owner's interest and represent them in projects and strategy meetings
• Keep track of the project milestones and project finances
• Monitor the progress of market and feasibility studies to ensure that any upcoming project will be based on the market needs and that a sufficient market share is available
• Ensure the progress of the project and issues are well communicated internally and externally
• Resolve conflicts among the project team members as well as external parties
• Identify and adopt project management methodology, standard, guideline and procedure
• Manage the project office to ensure project documentation is in place and followed
• Provide technical input into feasibility studies and large projects, including complex technical applications
• Develop practical and commercial solutions to problems and take necessary action to expedite the successful accomplishment of projects
• Ensure the successful closing of the project and delivery hand over to the owner
• Leading urban design strategies, visions, mission, frameworks and studies in addition to managing consultants & design processes versus project requirements, making sure that the output meets the objective of the project
• Coordination with government authorities

1. Summary

Established the Property company and set its vision, values, mission, strategies, operation plan, positioning, recruiting and execution. Oversee group property management and contracts, corporate real estate development, properties acquisition and disposal and group leasing. Develop and implemented integrated operational plans, procedures, and strategies for real estate investments.

2. Major Responsibilities & Activates

• Establish the company (vision, mission, objectives, strategic goals, planning, organization structure, job profiling, recruiting and executing)
• Manage all day to day operation activities
• Responsible for directing all aspects of the strategy, growth, and expansion of the company
• Meeting with the Board of Directors, clients, consultants and contractors.
• Insure proper budget controlling and re-establishing and organizing cost centres
• Support and advise on projects technical aspects
• Ensure effective organizational planning.
• Creation of a professional development & management team from near inception
• Market identification, project positioning, design & specification review & assessment, design work progress assessments and reviews for all properties
• Review and evaluate projects profitability and recommend profit increase strategies
• Planning, organizing and evaluating real estate requirements of customers and ensuring effective and efficient provision of professional services through well developed and executed transaction arrangements
• Developing and implementing an integrated range of operational plans, procedures and strategies regarding real estate investment opportunity, consistent with the overall goals and objectives of the establishment and executing their implementation
• Significant improvements in functional design and building services design of the projects
• Improvements in design and rectification of master planning, concept and schematic plan designs - Hotels, Residential, Commercial and Retail projects
• Development and provision of best practice international standards for management and development
• Properties procedures and leasing documentation, letters of offer, lease contract and negotiate terms and conditions of lease
• Legal & issuing instructions to lawyers including drafting of Lease Contracts and all other development contracts
• Develop and implement real estate marketing plan for projects
• Manage the marketing budgets; evaluate results and identifying areas to develop efficiencies in marketing efforts
• Responsible for sales operations including the sales centre
• Develop and implement operational efficiency strategies relating to sales
and marketing
• Assist with the implementation of business improvement strategies.
• Managing highly successful real estate developments portfolio. Duties include: managing all business aspects, site (selection, evaluation and conceptualization), marketing strategies, market analysis, pricing and rollout strategies, revenue management & maximization, cash flow management, legal and commercial issues
• Assessment of proposed acquisitions, JV and other business opportunities
• Business acquisitions, analysis and evaluation
• Project and corporate finance
• Preparation of business plans, projections, budgets, etc.
• Proposing and implementing business turnaround strategies
• Assessing the performance of current and proposed investments
• Performing and supervising due diligence on proposed acquisitions
• Reviewing management agreements and other legal contracts
• Representing the Group with banks, governments, local authorities, media, clients, suppliers, etc.
• Business Development and Public Relations duties

1. Summary

Supervised construction projects from inception through completion and reported directly to BOD members on project status.

2. Major Responsibilities & Activates

• Acting as a sponsor for a couple of corporate projects
• Report directly to all BOD members about the status of each project
• Act as an owner representative for all assigned projects
• Oversees the projects strategic positions
• Supervise projects through initiative stage and oversees it progress
• Manage projects resources
• Support projects teams and involved parties
• Coordinate between inside (departments and business units) and outside parties (consultants, government, public .. etc.) to overcome obstacles or to proceeds with the project as planned
• Conduct feasibility studies for a couple of project (including site surveys, questioner, data gathering, statistical analysis and report generation)
• Maintain projects through approved time schedule, budget and scope
• Study local needs and coordinate to collect data and set adjustment for projects and overseas projects proposed outcomes
• Study and review projects investment goals
• Propose solutions to overcome problems

Key contributor to the company corporate growth and strategy. Fast-track promotions into executive leadership role in a short 5 year span. Promoted 4 times and responsible of three main entities in the group (properties, project management and group facilities). Appointed as Joint Services Purchasing Committee Chairman, responsible for group general line insurance (fleet, marine, land transit and property), responsible of group risk management and appointed as group technical manager to approval all assets purchases, space layout change requests and project execution requests.


• Participate in all high management committees including group corporate identity, corporate branding, group restructuring project, ERP evaluation committee and corporate values initiating
• Involvement in presenting and attending the quarterly corporate office ORM (Operational Review Management)
• Participate by leading many investment evaluation committees involving several projects and opportunities related to real-estate, acquisitions, industrial expansion and acquiring properties
• Involved by attending more than 40 exhibitions, conferences and seminars related to different industries and topics
• Appointed as the group technical manager to advice and approve all purchased assets, space & layout changes and projects execution
• Participate by supporting and advising different group JV’s and associated companies related to different areas in real estate in GCC and abroad
• Lead, manage and represent the group and its associate partners in all aspects of Forsa Project (A multi-billion Saudi Riyals private placement opportunity) related to several development projects (Hotel, residential, logistic and retail) spread through several cities in Saudi Arabia
• Participate in several financial transactions related to corporate and projects finance with different banks, consultants, lenders and investors in Saudi Arabia and UAE
• Manage and participate in acquiring multibillion Saudi Riyals worth of properties and lands in Saudi Arabia, UAE, USA and UK
• Manage and participate in generating a couple of hundred millions worth of real estate development sales in Saudi Arabia and UAE
• Participate and advice in several group changing decisions related to supply chain, logistics, operation, investment, industrial expanding and financing
• Lead the villa development project to complete the cycle of the group strategic market position as a leader in the construction material industry
• Establish and manage six international private trusts with its associated offshore companies holding a couple of hundreds of millions Saudi Riyals worth of assets
• Represent the group in challenging issues by meeting officials and public organizations
• Responsible for group general line insurance (marine, land transit and property)
• Manage the group risks through risk assessment reporting and creating training programs, mitigate risks through promoting strategies and transfer risks to third parties.
• Member in the following permanent committees:
SAP Management Committee
Group Insurance Committee
Support Services Management Committee
Corporate Management Committee
The Company Industrial Management Committee
Joint Services Purchasing & Procurement Committee

As a Senior Leader within a multi-international functional growing group, involved in corporate management and oversight of multiple operations within different areas and participating in top management functions, I have been exposed to a wide breadth of challenges and experiences. Overall I have demonstrated my capabilities in a wide variety of functions areas with verifiable success. Specifically, I participated in the following areas through a full cycle:

• Establishments: Initiate start-ups and manage all related activities such as vision, mission, values, objectives, strategic goals, organization structure, recruiting, jobs profiling & description and planning
• Operation Management: Initiate and drive operation management activates such as business modelling, process & procedures, policy generation, systems development, developing operation manuals, workflow & operational roadmaps, operation analysis, efficiency & performance restructuring, crises management and KPI & performance monitoring
• Corporate Management: Involved in all corporate departments and other strategic level activities such as mergers and acquisitions, joint ventures and partnering initiating & closing, deals negotiating & management, corporate restructuring, corporate identity and banding and business development
• Project Management: Involved in all aspects of projects in its strategic and technical levels in all projects cycle stages from the initiating till closing
• Investment and Finance: Involved in a wide varieties of related activities such as feasibility studies & marketing research, Investment analysis and strategies, managing investments, portfolio management, structuring & strategies, investment opportunity search, investment valuation, financial analysis, corporate & projects finance, private placement, equity & fund rising, preparing lenders packages and loan negotiation
• Marketing & Sales: Involved in a range of related functions such as product development, marketing plan, market positioning, competitor studies, marketing campaigns & promotions, marketing strategies, establishing sales centres, leads generation, sales target & rewarding, sales strategies, customer service, customer relations, call centres & after sales service
• Property Management and Real Estate: Involved in all aspects of the real estate market & properties management in both corporate and commercial levels
• Other Functional Areas: Advanced knowledge through actual practice in different areas and functions such as legal consultancy studies and case preparations, contracts management, lead and participate in a couple of IPO and funds management committee, logistic planning and operation, supply chain management, international properties acquisition & disposals, establishing and managing trusts, international tax studies, technical and basic engineering knowledge in infrastructure and building, value engineering knowledge based on actual operational and design experience, energy saving and waste management experience through initiation & practice and managing private banking activities

1. Summary

Appointed to plan, execute and manage campaign projects to ensure client’s advertising campaigns ROI. Led creative processes - sourcing new and innovative data.

2. Major Responsibilities & Activates

• Responsible for all activity related to the planning, management, execution and monitoring of campaigns
• Manage internal stakeholders and coordinate with external organizations
• Project management of different campaigns activities (Product launch, brand building, public awareness, sales campaigns ...etc.)
• To deliver objective handling strategies, monitoring campaign execution and insure target accomplishments
• Sourcing new and innovative data
• Managing the creative process with internal and external suppliers
• Managing the entire campaign process
• Post campaign analysis and recommendations for future activity and managing internal data processes

1. Summary

Promoted to Head of Projects in special projects division to solve numerous challenges. Managed all project phases from preliminary stage till finalization and handover. Restructure planning projects function, to organizing on site work and monitoring on-going projects through to final check lists.

2. Major Responsibilities & Activates

• Prepared preliminary estimates for detailed project cost and control project planning function
• Organized work to be implemented on site
• Close supervision on manpower activities
• Monitor and check quality of installation works as per approved drawings and plan
• Assist project site team leaders in monitoring of on-going works at site
• Coordinate with other trade contractors
• Hands on work on site through affective innovated CCTV camera monitoring
• Prepare final check list, reports and other documents
• Check the delivery of materials for project on site
• Monitor daily project activities and assign changes and improvements
• Coordinate between related departments on different issues of projects
• Organize project teams and set their tasks
• Prepare project plan and time schedules
• Reinforce and arrange teams into different project to complete tasks on time
• Find implementation solutions for different facility installations
• Prepares progress- billing statement to all on-going projects
• Prepares installation schedule, manpower complement and scope of works for incoming projects
• Conducts project cost analysis for on-going and completed projects
• Handle projects for fabrication and installation of commercial & industrial control system
• Assist division manager in developing an effective management system and procedures
• Prepares reports and analyze project progress within budget limits and time frame

1. Summary

Appointed to manage the retail division encompassing 6 major departments: Sales, Marketing, Finance & Accounting, Distribution & Delivery and Inventory & Purchasing. Set sales targets, analysed retail division needs and organized work systems to increase efficiencies, prepared all fiscal and operational reports. Tapped to improve positioning in the marketplace and increase sales through establishing sales channels in nearby cities and towns.

2. Major Responsibilities & Activates

• Manage the retail division with its 5 major departments (Sales, Marketing, Finance & Accounting, Distribution & Delivery, Inventory & Purchasing)
• Set sales targets quarterly based on market feedback and seasons
• Analyze the retail division needs, made management rules and determine work systems most suitable to meet the requirements of the company goals
• Prepares reports and recommendations for improvements and modification of business activities
• Prepare strategic planning reports on both operational and business activities level
• Control potential accounts
• Review & analyze financial reports (bank balance, cash flow statement, balance sheets, credit statements, stock movement statements, assets & liability statements, profit & loss statement, capital and present value statements, products final value statement)
• Coordinate efforts between departments and assigned tasks from time to time
• Prepare reports & presentations to owners on a quarterly bases
• Attend weekly meetings to discuss issues and encountered problems, update progress and development with all department supervisors
• Involved in setting an inventory monitoring system along with required procedures and forms
• Involved in field market studies & marketing plans preparations
• Implement training courses for new recruits
• Design budget planes & spending programs for each operation department
• Locate strategic international supply partners in China, Japan, USA, UK, Germany, UAE and local suppliers based on local demand forecasts
• Established 51 marketing channels throughout the Kingdom
• Involved in setting seasonal sales strategy’s approach
• Involved in high negotiation level with foreign partners
• Signing a cooperation contract with 7 major companies
• Managed 12 sales representatives in 10 local districts
• Identifying seasonal potential products
• Involved in more than a dozen of banking transactions includes Letter of credits, T/T, shipments financial loans, long terms currency exchange contracts, short terms capital investment, insurance ..etc.
• Involved in strategic decisions with the company owners
• Participate in seasonal planning activates
• Participate in evaluation products margin setting, pricing, net costing and present & future value studies
• Edit book-keeping reports on a weekly bases and check putty cash statements along with arranging monthly expenses reports
• Start a re-branding project which covers a new message and logo on sales vehicles and uniforms and visible sales cards
• Position the division as a professional dealer with commitments to satisfy its clients through providing quality products with unquestionable returns, accurate delivery time and best offers
• Obtain ISO 9000 to translate the new company commitment to quality to our clients
• Restructure the organization and recruit young enthusiastic sales team
• Conduct market studies and research to identify demand patterns and product potentials
• Successfully become a region distributor to two major dominating products
• Enter the seasonal A/C material market through establishing newly introduced products from manufactures
• Introduce a new credit line to clients
• Establish an intensive scheme to sales member through scaling targets
• Introduce promotional campaigns with gifts and free products offering

1. Summary

Appointed to lead and generate potential leads and spearhead strategic plans for future growth. Processed import/export procedures, advised on issues at the corporate level and assisted management in the implementation of new strategies and improved procedures for the middle east expert division

2. Major Responsibilities & Activates

• Co-ordinate the activities of each business department
• Establish the corporate strategic plan for future development
• Help in making final decisions for the main issues of the company
• Process the import and export procedures
• Help generate export lead through a commercial list importers
• Secure three export deals to the middle east concerning garment, Granit and medical tools
• Assist the manager in implementing objectives, strategies policies and the operations of the company