HR Senior Specalist ( Employee Relation , Comp&Ben ) Unit Head
New Mowasat Hospital
مجموع سنوات الخبرة :15 years, 9 أشهر
Personnel Management
1.Ensures employee files and records are kept up to date; reviews new employee files for completion of all joining formalities, and verifies the accuracy and completeness of all personnel transactions/ documents.
2.Examines employee files to answer questions from authorized individuals and provides information for personnel actions.
3.Reviews reports to validate and ensure all employee information in Oracle HRMS such as personal data, compensation and benefits information are entered and updated accurately. Works closely with IT staff to resolve errors, if any.
4.Generates various HR based Management reports and presentations including quarterly departmental performance reports, staff arrival & departure status, nationality status, staff salaries report etc.
Compensation & Benefits
5.Compiles status report for staff headcount (including DOE, DOB, designation and total salary), staff annual leave, indemnity and ticket (air fare).
6.Reviews monthly overtime and staff & team mobile bill reports.
7.Responds to employee questions regarding salary, incentives and benefits.
8.Develops and recommends the annual increment.
Insurance Administration
9.Periodically provides reports on joiners & separated staff for addition/deletion from NMH staff Group Life Insurance.
10.Reviews Insurance policies and compensations procedures.
11.Ensures timely processing of Insurance renewal and coordinates with the Insurance party and Finance department.
12.Coordinates with staff, when required, to undergo laboratory tests/ medical examinations by the insurance party.
13.Submits requisite staff supporting documents to the Insurance party, when required.
14.Reports and follows up insurance staff claims; related to Group Life Insurance and Incidents Compensation
Administrative Function
15.Maintains established departmental policies & procedures, objectives and quality assurance programs.
16.Provides input and assistance for HR projects; maintains documentation of HR processes & procedures and recommends changes.
17.Validates Travel agents and invoices of staff, locum/ visiting, joiners, business trip tickets and hotel accommodation
18.Manages the team, conducts staff performance appraisals and takes responsibility for meeting departmental KPIs.
19.Assists Manager-HR in preparing departmental budgetary forecasts.
20.Liaises with Legal department for Labor claims and necessary action through authorized legal attorney.
21.Coordinates with Managed Clinics for Hospital communications and other formalities as required.
22.Attends meetings and composes the minutes of meetings, as required.
23.Performs other related duties as assigned or requested by Manager-HR
Job Responsibilities:
1-Recruitment:
Implements overseas and local hire process:
- Reviewing & updating Manpower budget
- Builds strong CVs database to refer back for vacant positions.
- Sources candidates.
- Screening CVs.
- Shortlist for interview.
- Conduct first interviews.
- Select a suitable talent matching with job criteria & business needs.
- Arrange overseas recruitment processes in terms of selecting strong agencies across different countries, finalizing the government requirements for overseas recruitment, arranging recruitment trips.
- Prepares & accomplishes all hiring documents such as job offer, JD, employment contract, following up on residency transfer, health’s card, conduct orientation program, and probationary periods follow up.
- Participating in conducting Job Analysis and Evaluation
- Participating in Develop Employee’s Jobs Profiles
2. Employee Relations Responsibilities:
- Handle terminations, disciplinary process, grievance, investigations.
- Conducts pre and exit interviews, analyze the turnover, and recommend corrective actions and retention strategies.
- Annual HR activates calendar and recognition plan.
-Participating in developing disciplinary matrix
3. Personnel / Compensation and benefits Responsibilities:
- Reviewing the monthly attendance sheets and participating in the monthly payroll
- Reviewing the final settlement, leave payments
- Handle employees' leaves, return from leave
- Conducting Annual Salary Review
- Participating in developing Company salary scale and grading system
- Develop some Human Resources policies and procedures
4. Training and Development responsibilities:
- Participating in training process.
- Conduct annual Performance Development Review process.
- Helping in designating the training needs for each individual based on the annual PDR
5-Government Relations Responsibilities:
- Keeping records for employees’ residency renewal, health cards schedules.
- Following up with Public Relation section on all employees’ government relations such as residency renewal, health cards, residency transfer in & out, issuing visas, absconding cases
• Job Responsibilities-HR :
o Scanning the C.V from the data base ( sourcing for candidates ), adding job ads, phone interviewing and maintaining job descriptions
o Maintaining Manpower Planning & Setting up the hiring process.
o Interviewing candidates, conduct the whole hiring process ( job offer-contract - indication )
o Conduct and handle exit interviews
o Preparing HR reports ( Probation-on notice -leave& work resumption- Monthly salary report - Disciplinary break up - list with benefits update) on excel sheet and reporting to HR Manager
o Helping the line manager regarding the problems that might be face them with their subordinates.
o Maintain company policy and procedures - involve in issuing it as project team member
o Track employees leaves and preparing structure plan for the leave and the approval of it
o Job Responsibilities -Payroll :
o Supervise, control, monitoring overtime - time attendance - leave and resumption, and complying the previous with the company policy and labor law
o Preparing the attendance report on monthly basis ( Hours lost - Missing punch- absences )
o Involving in preparing quarterly and semiannual company commission structure - calculating the commission on monthly basis
o Finally gathering all the information about direct ( take home money ) and prepare the monthly paycheck ( payroll )-the whole process up to issuing the bank letter and send the salary
o Monthly provision ( leave and indemnity ) update- Reporting to accounts manager - Excel Sheet
Monthly salary breakdown - Reporting to accounts
payroll department : Prepare the monthly payroll ( pay checks ) and supervise all the transactions that will affect the monthly payment for more that 400 employees to ensure the integrity
• Preparing daily reports
• Preparing petty cash statements.
• Preparing monthly payroll
• Preparing bank reconciliation statements
• Preparing cash flow statement
• Recording all investment transactions after acquisition.
• Recording all changes in investment value
• Supervise and monitor day to day accounting operations.
• Review and preparation of daily journal vouchers for all the expenses with all supporting documents
Human Resources Business Professional ( HRBP )
Certified Human Resouces Professional - Certificate outline :- 1.Strategic Human Resources management 2.Strategic manpower planning and function 3Human Resources Development 4.Total reward management system