Coordinator
Confidential
Total years of experience :23 years, 5 Months
GM Office Assistant
▪ Handling all GM Office tasks
▪ Compilation of MSR (Monthly Status Report) & Quarterly Reports for senior management
▪ Updating KPIs and Milestones as per annual Business Plan in coordination with all departments.
▪ Handling all in / out correspondence, minutes of meeting & coordination with departments.
Contracts Coordinator & Central Document Controller
▪ Safe keeper of Original Contracts, Subcontracts and confidential documents.
▪ Maintaining logs for all contracts, sub-contracts, newly awarded projects and distribution of latest information to all departments.
▪ Centralizing all O&G’s Projects documentation, leading site document controllers (9 Sites) for all project documents (Internal / External).
▪ Monitoring urgent document and following up on matters require immediate action.
▪ Coordination with site document Controllers to update the central data.
▪ Logging all documentation with approved documents numbering for tracking and communicating with the concern engineers for latest status or incorporation of documents.
▪ E-Backup of all documents (Projects).
Project Coordinator / Sr. Document Controller
▪ Distribution and Follow-up of Client’s correspondence with concern engineers to finalize the reply.
▪ Preparation of compliance / reply for minor project matters with superior approvals.
▪ Maintain all the outstanding letters, memos and Transmittal log and send reminders to each responsible engineer on for quick submission to the client.
▪ Arranging required resources (manpower / equipment / vehicles) with other departments for smooth project operations.
▪ Schedule organize and follow-up with attendees for internal and external Meetings.
▪ Letter drafting with verbal instructions from Project Manager / Division Manager.
▪ Updating Planning Engineer for the Monthly Report (Approvals, Logs, Manpower status).
▪ Preparation of Project presentations or any Technical presentation for PM / Engineers.
▪ Communication with suppliers, vendors and subcontractors for all the matters regarding documentation required for project.
▪ Logging all the procurement related documents to update procurement status (Purchase Requests, Comparison sheets & Purchase Orders).
▪ Scanning & maintaining complete electronic record for all the necessary documents.
▪ ERP System “Document Management” Trainer for entire IMCO Admin/Document Control staff.
▪ Responsible for regular file keeping, routine correspondence with suppliers / clients.
▪ Preparation of all proposals to the customers, PO & Quotations for the suppliers.
▪ Communication with suppliers for Quotations, Purchase Orders & Invoices.
Business Development Division
▪ Collecting & arranging Key Accounts (KAs) information for Key Account Management (KAM) & to help setup a detailed database for Sales, Marketing & PR divisions.
▪ Preparations of presentations for CBDO (Chief Business Development Officer) Marketing Strategies, Goals and divisional sales targets.
▪ Regular File keeping, general correspondence etc.
Sales & Operations Department (Infrastructure Solutions)
▪ Preparation of proposals for clients, Tender Submittals, costing sheet as per Tenders / RFQ BOQs.
▪ Preparation of presentations as per proposal’s requirements.
▪ Maintaining complete electronic records of all proposals.
▪ Communications with in-company divisions (QA, HR, Finance and Procurement) and with Suppliers).
▪ Maintaining divisional documentation for Quality Assurance, ISO & Audits.
▪ Communication with suppliers for Quotations, Purchase Orders & Invoices
Executive Secretary for Executive Manager Projects Group
▪ Administrative and secretarial assistance in Correspondences, Scheduling Meeting and Follow-Up with different teams.
▪ Monitoring communications, Distribution & Follow Up with concerned departments.
▪ Safekeeping of critical and confidential documents of the office.
▪ Issuance and tracking awarded & existing project numbers and distribution of latest information to all concern departments.
▪ Arranging / coordinating staff vacation, personal & business schedules, organizing travel, ticketing and hotel accommodations.
Technical Assistant / Document Controller
▪ Tracking, Distribution and Follow-up of Client’s correspondence with concern engineers to complete the submission and replies.
▪ Tracking & follow ups for procurement of project resources (manpower / equipment / vehicles).
▪ Updating Planning Engineer for the Monthly Report data (Approvals, Logs, Manpower status).
▪ Preparation of Project’s Monthly update presentations.
▪ Responsible for E-Backup & regular file keeping for entire project documentation.
▪ Uploading inmate’s IRIS scans in a special database software.
▪ Daily reporting of inmates to the prison in-charge.
▪ Monitoring inmates’ movements (Incoming & Outgoing).
▪ Regular backup of all the data through software.
▪ SCADA System operator (MEW) to control and monitor reservoirs and water flow for Kuwait areas.
▪ Wiring and installation of Control & PLC Panels as per wiring diagrams.
▪ Operating the computerized Engraving Machine for panel labeling.
Performing In-house and on-site calibration of various testing equipment (digital scales, Tensile Testers, pressure gauges, thermometers (digital & analog), multi-meters, etc.
Bachelor of Technology (Electreonics Technology)
Completed PMI-REP Certified Program Project Planning using Primavera
Introduction to Microsoft Word 2003 Advance Microsoft Word 2003 Introduction to Microsoft Excel 2003 Introduction to Microsoft PowerPoint 2003 Advance Microsoft Publisher 2003 Digital Photography & your Business Build your Business Identity with a new Logo.
Completed 3 Years Assistant Engineering Diploma in Electronics Technology with 60% passing marks.
Hardware, MS Windows 3.1 , MS Word ( Dos Based) , Corel Draw V. 2 and some other small software,
Passed Secondary School Certificate - Matric (10th Grade) with 67% Marks.
