Receptionist
Stepping Stones Center
Total years of experience :6 years, 10 Months
Responsible for supporting day to day office administration tasks in the relevant department/ division
Responsible for the communication and coordination with internal and external individuals at all levels and assists in creating a smooth and productive working environment for the team.
Ensuring all office requirements are being met and well managed cost effectively for office supplies, pantry supplies, stationeries, couriers, machines & equipment
Answered telephone calls and transferred to appropriate staff members.
Ensures cleanliness of the front office
Maintain stock and office supply inventory and effectively manage these to ensure constant supply
Maintaining and updating the Company telephone directory
Book travel arrangements
Petty cash disbursement and reporting to GM - Finance
Receive guests and visitors and manning the reception at all time
Answered telephone calls and transferred to appropriate staff members.
•Ensured to meet and greet clients and visitors.
•Performed general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
•Preparing purchase orders, invoices and quotations.
•Creates and maintains records and filling system
•Record all data and contact activity
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Answer telephones, direct calls and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Accurately and efficiently encode all data that needs organizing and recording
Confirm that entered data accurately aligns with original documentation of DTI
Assure files are properly prepared and saved to backup drives
Transcribe, scan or photocopy hard copy documents and forms as needed
Self-audit your work checking for errors or duplication
Organize files in a logical and manageable fashion
Perform any other office tasks that management requires assistance with (sending emails, answering phones, etc.
Monitor, receive, count, and verify incoming delivery