Aiza Buale

• Facilitates the newly joined physicians, both part-time and full-time, to complete the issuance of their clinical privileges and onboarding orientation.
• Ensure that clinical privileges are uploaded to the Oracle system on time and accurately updated in the privilege database.
• Tracks and monitors the on-time renewal and update of physicians' clinical privileges across all branches by coordinating the department secretaries, department chiefs, and other stakeholders.
• Creates, monitors, and maintains the physicians' clinical privilege and evaluation database/ Masterfile across all branches.
• Organizing C-level/ Committee Meetings (Room bookings, Coordination and confirmation with the participants, preparing agendas and presentations, taking and distributing minutes of the meeting)
• Manages the GCMO's calendar, including setting daily meeting reminders.
• Assists HR by coordinating the department secretaries to complete the physicians' performance appraisals and job descriptions.
• Manages the Committee and the physicians' email and WhatsApp group.
• Perform other secretarial tasks such as managing communication by handling phone calls, emails, inquiries, and document approvals; Prepares letters, memos, reports, and correspondences as required; Creates and maintains information and filing systems, records, and indices; Determines the department’s need and order of office supplies, equipment, repair, and maintenance.

• Provides administrative support to the Government Relations, Legal Affairs, and Property Control Departments.
• Assists the Government Relations Specialists in facilitating employees’ requests related to GOSI, Iqama Issuance and Renewal, Transfer of Sponsorship, Passport update, Visa Requests, Chamber of Commerce Attestations, Saudi Council License, and MOH Certificate issuance and renewal.
• Updates and maintains the Masterfile, shared folders, and filing system of the department.
• Serves as a link between the branches and the centralized departments
• Oversee daily reviews of all requests from the Self Service in the Lynx System, Mohemm, and Mowadhafi. Communicate these requests to the responsible GR Specialists for prompt resolution. Coordinates with the HR Department on any requests that require their approval.
• Ensure that all staff’s monthly working schedules under the assigned departments are prepared and uploaded on time in the Lynx System.
• Performs other secretarial tasks such as preparing and circulating internal memoranda and reports; schedules and arranges meetings as required; checks, sorts, and distributes incoming correspondence, including emails and mail; answers and directs phone calls; Maintains office supplies and coordinates basic office support tasks.

• Verifying diet and feeding entries through the Best Care system to ensure that the latest updates are followed and to avoid duplicate entries.
• Prepares requests in an accurate and timely manner. These requests include diets for patients and sitters, nourishment snacks, nutritional cans, and mixed feeding.
• Organize and file documents that require on-time submission, easy checking, and verification.
• Answers telephone calls, addressing queries and resolving issues related to clients' or patients' concerns.
• Operates office equipment and machines, including computers, photocopiers, and filing systems

• Disaster Response and Emergency Assistance
• Community Engagement and Mobilization
• Coordination with Government and Partners
• Monitoring, Reporting, and Documentation
• Capacity Building and Preparedness
• Advocacy and Awareness on Protection and Safeguarding