Document Controller & Project Coordinator
Albaz Industrial Co. Ltd
Total years of experience :12 years, 6 Months
Working on site for SFMC-MOI project.
Coordinating with the staff, client staff and the procurement department.
Handling all the submittals for the project regarding shop drawings, calculation and material submittals.
Preparing the record logs for every transmitted document and updating them accordingly.
Working on FTP server for the document receiving/ downloading and reuploading.
Handling and preparing all petty cash request, material requests and all kind of requests on site and sending them to related departments.
Update and maintaining document controls of all correspondence related to Tender Submission for quick tracking of records and information, both electronic and hard copy.
Researching for latest announcements of projects, updates on projects, major competitors’ updates, projects awarded to competitors, GDP growth, economy, property news, politics & laws/regulations. Following, updating and reporting the latest tender announcements and potential tenders information to Marketing Manager.
ISO internal audit.
Managing SAP/ SAP ARIBA, Saudi Aramco, Saudi Electricity Company (SEC), SABIC, etc portals.
Rou̬ng the sales enquires to concerned departments.
Support HSE inspections, audits, and self-assessments.
Manage reports and present summaries to management with suggested solutions.
Preparing documents as required, such as Company Profiles, Project Informations and Quick Review of Tender Documents/ITT.
Preparing / taking draft EOI, Cover Letters, memos, MOU, contracts, email, applications and letters.
Collecting / downloading, submitting of EOI / PQ / Tender Documents / Tender Bulletins / Tender Clarifications / Tender Queries / Tender Bonds from/to client and JV partners.
Compiling, stamping, scanning PQ / Tender / Clarification documents for submission.
Handling of ticketing and hotel bookings for the company and coordinating with the travel agency.
Accompanying with Marketing Manager for a courtesy visit or PQ / Tender meetings with JV partners / sub-contractors, maintain scheduling of Tender Process and coordinating with them during PQ and Tender documents preparation.
Update and maintaining document controls of all correspondence related to Tender Submission for quick tracking of records and information, both electronic and hard copy.
Answering phone calls, arranging meetings, booking tables and ordering stationaries.
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary.
