Lead Contracts Administrator
WOOD
Total years of experience :15 years, 9 Months
Project: West Qurna (Phase 1)
Project Operator: ExxonMobil Iraq Limited
Project Owner: Basra Oil Company (BOC)
Reporting to: Project Control Lead and Project Manager
P&C Contracts: Major Tie-Ins (Upgrade) for Degasing Station No.6, 7 and 8
Contracts Budget: over $100 million
Administration of EPC contracts with the budget more than $150 million (Gas Turbine Power Plant, 42” Oil Pipeline, Tank Farm, Oil Gathering System).
Pre-award Contract Management
Liaising with Procurement Department in order to review contract terms.
Lead the compiling of various documentation required for Invitation to Bid.
Administer any queries/clarifications from the respective bidders, participate in bid technical evaluation.
Participate in negotiations of contracts terms and conditions.
Post-award Contract Management
Ensure that contract price does not exceed the approved budget.
Develop internal estimation of additional work Variations.
Liaising with Technical team to ensure that all technical details are correct.
Ensure no commercial exposure of the Company.
Close daily work with Project Manager to ensure that Company’s commercial interests are not affected.
Promote contract knowledge among Project team and advise on specific contractual issues.
Ensure that all required documents are timely provided by Contractor and Company.
Draft & verify contractual letters and office memorandums, make sure all notices required under the contract are issued in time and in proper fashion.
Review acceptance documentation to ensure accuracy and completeness.
Maintain Contract File ensuring all contract’s records are being kept and could be easily retrieved.
Review Technical Deviation Requests, Variation Requests, define a merit under the contract, involve members of Project team, analyse, collect and review comments manage issue of relevant Variation Order or formal rejection.
Review a claim & develop a counterclaim to define a merit under the contract, collect and review comments, draft formal response, produce final report.
Promote claim avoidance among the team members (on-site and office based), advise on appropriate measures to be taken, collect and implement lessons learned.
Develop, award, post-award Contract Management and Contract close-out.
Develop and award 10-12 Purchase Orders (material supply) with individual values of $130k and above.
Filing and maintaining of all contractual documentation (i.e. Contract Requisitions, minutes of the meetings, correspondence, pre-qualification information, bidders nominations, Invitation to Tender, clarifications and associated correspondence, bids, bid opening sheets, copies of contractual documentation, novations and variations, Approval Routing Sheets, evaluation summaries, appointment letters, bank and parent company guarantees, close-out certificates, etc.);
Maintain portfolio of contracts / procurement information in Omnicom and SAP including introduction and timely updates of respective data;
Conduct Contract Strategy Reviews;
Coordination of pre-qualification and bidders list composition, issue of Invitation to Tender, clarifications, commercial evaluation, preparation of Tender Board presentations (strategy, bid list, approval, commercial overview etc.);
Liaise with Russian Content department and Vendor Management team to ensure opportunities to work with Russian contractors and suppliers are fully considered.
Responsible for coaching, mentoring and supporting junior C&P staff in the C&P process implementation and resolving contractual issues.
Road Crossings Projects (Open Cut, Micro-tunneling, HDD)
- Administer Subcontracts for crossings construction in their entirety, from kick-off to completion and handover.
- Provide the correct level of reporting to meet company requirements.
- Coordinating with all Stakeholders (Client, Company, Subcontractors, Municipalities and Third Parties) to ensure that all documents related to projects are reviewed, commented upon, and approved as well as all necessary permits.
- Participation in tendering on choosing construction subcontractors, concluding contracts.
- Control of the construction budget, project implementation time-schedule.
- Claim management.
Head of Contracting section of the Procurement department
5 people in subordination
- Planning, directing and managing work of the section.
- Drafting, negotiating and finalizing purchasing contracts.
- Conduct negotiations with suppliers.
- Risk assessment.
- Preparation and disseminating of information regarding contract status, compliance, and modifications.
- Developing and integrating of contract management tools, templates, and processes for the engagement.
- Coordinating with legal department to ensure that all legal risks are eliminated.
Contract Administrator, Procurement department - Drafting, negotiating and finalizing purchasing contracts. - Coordinating with legal department to ensure that all legal risks are eliminated. - Taking part in negotiations with suppliers. - Contract translation.
- Drafting, negotiating and finalizing purchasing contracts. - Coordinating with legal department to ensure that all legal risks are eliminated. - Taking part in negotiations with suppliers. - Contract translation. - Coordinating with Company’s project managers, lawyers, financiers to ensure approval of the contracts.
- Designing of Dot-matrix hologram writing system.
- Math model elaboration of light diffraction on phase diffraction gratings (PDG)
- Development of the PDG parameters calculation algorithm
- Hologram writing process programming (C++ and Delphi)
- Dot-matrix hologram writing system installation
- Making design of the hologram (PhotoShop, 3D Max)
- Since research and patents exploration.
Only A during 7 years of study. Russian Federation Government Scholarship.
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