Recruitment Consultant
WorkPanda Recruitment
Total years of experience :20 years, 3 Months
• Develop and execute comprehensive recruitment strategies to attract highly qualified professionals for various positions within the construction industries.
• Collaborate closely with hiring managers to determine staffing needs, job requirements, and ideal candidate profiles.
• Utilize various recruitment channels, including job boards, social media platforms, professional networks, and direct sourcing, to identify potential candidates.
• Conduct thorough candidate screenings and assessments to evaluate qualifications, skills, and cultural fit.
• Coordinate and conduct interviews with candidates, ensuring a positive and engaging experience throughout the process.
• Provide timely feedback and guidance to hiring managers regarding candidate profiles, interviews, and selection decisions.
• Manage the end-to-end recruitment process, including drafting job descriptions, posting job ads, reviewing applications, scheduling interviews, and extending offers of employment.
• Build and maintain a strong talent pipeline through networking, industry events, and university partnerships.
• Develop and maintain relationships with recruitment agencies, universities, and other external partners to enhance candidate sourcing capabilities.
• Stay up-to-date with industry trends, best practices, and innovative recruitment strategies to continuously improve the recruitment process.
Operations
• Build strong relationships with industry professionals, competitors, personnel, and stakeholders by actively participating with various organizations.
• Works closely with other top management personnel to ensure that they can carry out their job with the most outstanding efficiency thereby ensuring client and organizational targets are met.
• Account restoration and rehabilitation.
• Performs analysis of organizational development and anticipates future employment needs.
• Provides general oversight of all Company activities, manages the day-to-day operations, and assures a smoothly functioning, efficient organization.
Client Management
• Build excellent relationships with key employees among clients.
• Create plans to address clients' business needs.
• Advise clients on creating processes that will satisfy business needs.
• Schedule regular meetings with clients to ensure they are satisfied.
• Act as point of contact for complaints and escalate issues as appropriate.
Recruitment
• Manage the end-to-end recruitment cycle; hiring manager engagement; developing & executing a search strategy, interviewing, negotiating, and meeting the needs of a high-volume project.
• Plans and implements company acquisition strategy by continuously updating talent leads and pooling.
• Build good partnerships with clients by regularly communicating with them to get a clear view of their hiring needs & organizational goals.
• Defines job descriptions and document specifications based on clients’ requirements.
• Ensure Job Order registration, verification, attestation, documentation, and license processes by establishing streamlined procedures and review of the same.
Placement / Deployment
• Ensures all provisions in the contract with respect to working conditions are safe and that manpower engaged in carrying out work has been appropriately trained and understands the strict health and safety rules that apply within working environments.
• Ensures quality pool of talents by overseeing any training requirements and ensures personnel maintains all related legal and legislative requirements.
• Facilitate job offer management which may include:
➢ Salary Calibration.
➢ Preparation of offer letters and employment contracts.
Regulatory Compliance
• Complies with regulations of POEA / DMW rules and regulations, requirements by closely monitoring its circulars/announcements and building good relationship with the authorities.
• Liaises daily with other partners; develop close working relationships with the POEA / DMW Authorities and attached agencies.
• Compliance to Immigration by understanding all legal requirements and have a full understanding of all Immigration procedures.
General administrative duties
• Include telephone coverage, mail preparation, internet usage, human resource information system reports, memos, researching, documentation and obtaining visas.
• Manage the core of HR administrative process and to act as point of contact for all staff requiring HR support and guidance on HR administrative matters.
• Support HR Manager for the recruitment activity and co-ordinate including CV management, scheduling, interviews, drafting offer letters/contracts.
• Liaise and supervise the PRO for all government related paperwork for staff (e.g. Work Visa, Iqama, Re-entry Visa, Exit Visa and Business Visit Visa).
• Support subcontractors for the HR administrative matters, preparation of technical documentations, and legal matters.
• Administer induction process for new starters at all levels including preparing materials, delivering the HR portions and coordinating logistics/meetings.
• Administer online-performance management process. Provide employees and supervisor with appropriate information to conduct reviews as needed.
• Oversee administration of the online review process on HRIS and ensure online performance review forms are returned to Human Resources upon completion.
• Administer review standard reports and administrative efficiencies.
• Administer monthly payroll for all employees on the company payroll system (This includes the entire cycle of payroll processing from capturing of new employees, collecting timesheet, leave, terminations and check and authorize claims).
• Support project management on daily activities and support the team for HR related matter.
• Responsible for the preparation of report and ensure that reports are made available on time and in correct format. This includes collection of information and compiling into reports.
• Assisting HR Manager to the full cycle recruiting duties including sourcing, CV evaluation, contacting and identifying qualified candidates, develop and maintain all job descriptions and postings.
• Coordinating with recruitment agencies (both local and international) for multiple skill sets and selection and hiring process.
• Responsible for the preparation and issuance of offer letter and employment contract.
• Responsible for the processing and issuance of work visa, re-entry visa and exit visa.
• Maintain and update the central HR information system, workday, and various other HR systems, as well as MENA HR team trackers and documentation.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments for the upper management.
• Other general reporting tasks and project as required.
• Work as Project Assistant and Administration - support the day to day project’s activities and communication as need.
• Coordinate communication with Client (Project and Technical topics as required) single point of contact.
• Act as a focal point, coordinator, and supports to all the Project personnel working at project site.
• Act as a focal point for all matters related to logistic for personnel at site or other personnel visiting the site (vehicles, driver license, badges, visas, accommodation, travel requests, etc).
• Responsible for the successful delivery (e.g. routine planning, coordination, performance, etc.) of a single or combination of assigned Office Services functional area(s).
• Coordinate with and schedule work orders for internal or contracted service providers.
• Responsible for ensuring contracted service providers follow policies and practices in relation to the safe efficient use of company facilities, equipment, and resources and maintain compliance with established scopes of work.
• Administer all employee related issues regarding employee investigations, absence issues, counseling, grievance and discipline etc.
• Coordinate with recruitment agencies (both local and international) for multiple skill sets and selection process.
• Responsible for the preparation and issuance of offer letter and employment contract.
• Planning & budgeting the administration expenses and working towards minimizing the operational expenses/costs.
• Managing travel arrangements: ticketing, hotel Booking and transfer for incoming visitors / Clients.
• Leading & supporting business related projects to drive HR and the business forward.
• Administering payroll/deduction/compensation for all employees.
• Evaluating competencies & training needs for all employees.
• Provide comprehensive high quality HR support across a broad range of HR activities.
• Responsible for the successful delivery (e.g. routine planning, coordination, performance, etc.) of a single or combination of assigned Office Services functional area(s).
• Coordinate with and schedule work orders for internal or contracted service providers.
• Administer all employee related issues regarding employee investigations, absence issues, counseling, grievance and discipline etc.
• Coordinate with recruitment agencies (both local and international) for multiple skill sets and selection process.
• Responsible for the preparation and issuance of offer letter and employment contract.
• Planning & budgeting the administration expenses and working towards minimizing the operational expenses/costs.
• Managing travel arrangements: ticketing, hotel Booking and transfer for incoming visitors / Clients.
• Leading & supporting business related projects to drive HR and the business forward.
• Administering payroll/deduction/compensation for all employees.
• Evaluating competencies & training needs for all employees.
• Work as Project Assistant and Administration - support the day to day project’s activities and communication as need.
• Coordinate communication with Client (Project and Technical topics as required) single point of contact.
• Act as a focal point, coordinator, and supports to all the Project personnel working at project site.
• Act as a focal point for all matters related to logistic for personnel at site or other personnel visiting the site (vehicles, driver license, badges, visas, accommodation, travel requests, etc).
• Work as Project Assistant and Administration - support the day to day project’s activities and communication as need.
• Coordinate communication with Client (Project and Technical topics as required) single point of contact.
• Act as a focal point, coordinator, and supports to all the Project personnel working at project site.
• Act as a focal point for all matters related to logistic for personnel at site or other personnel visiting the site (vehicles, driver license, badges, visas, accommodation, travel requests, etc).
• Responsible for the successful delivery (e.g. routine planning, coordination, performance, etc.) of a single or combination of assigned Office Services functional area(s).
• Coordinate with and schedule work orders for internal or contracted service providers.
• Responsible for ensuring contracted service providers follow policies and practices in relation to the safe efficient use of company facilities, equipment, and resources and maintain compliance with established scopes of work.
• Administer all employee related issues regarding employee investigations, absence issues, counseling, grievance and discipline etc.
• Coordinate with recruitment agencies (both local and international) for multiple skill sets and selection process.
• Responsible for the preparation and issuance of offer letter and employment contract.
• Planning & budgeting the administration expenses and working towards minimizing the operational expenses/costs.
• Managing travel arrangements: ticketing, hotel Booking and transfer for incoming visitors / Clients.
• Leading & supporting business related projects to drive HR and the business forward.
• Administering payroll/deduction/compensation for all employees.
• Evaluating competencies & training needs for all employees.
• Provide comprehensive high quality HR support across a broad range of HR activities.
• Providing support and assistance to the Contracts team in the delivery of materials, including contract administration, receipt of orders, and liaison with site teams, contractors, and residents, effectively dealing with incoming and outgoing correspondence, reporting and general administration.
• Liaison with residents and site management team, with implementation with planning/programming of works, checking materials, monitoring Quality and Standards, carrying out property surveys, ensuring appointments are met, ensuring Health and Safety compliance, organizing timetables and workload and keeping residents informed.
• Assisting with the update of contract information, inputting of invoices, general administration and any other duties required to assist in the smooth running of the site office.
• Thorough administration to ensure the accurate and regular update of information.
• Ensure high levels of communication with client residents and other stakeholders.
• Providing works information, dealing with queries, responding to complaints and resolving concerns.
• Attend contractor presentations and occasionally speaking to client representative panels confidently portraying the relationship and duties of the Site and Resident Liaison Teams.
• Controlling and organization of work planning, briefing project teams, contractors and suppliers.
• Take inventory of equipment and supplies.
• Work in collaboration with Project Managers to develop, submit, and follow-up with Project Prequalification Request for Proposal (RFP) packages.
• Managed day-to-day operations for all construction sites.
• Scheduled and managed jobsite safety meetings, management and organization of construction office.
• Oversaw construction work and ensured that key deadlines were met.
Collect, count, and disburse money, do basic bookkeeping and complete banking transactions.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Answer telephones, direct calls and take messages.
Compile, copy sort and file records of office activities, business transactions and other activities.
Complete and mail bills, contracts, policies, invoices or checks.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Compute, record and proofread data and other information, such as records or reports.
• Provide timely, efficient and accurate handling of daily business operations.
• Typing, formatting, proofreading, and editing word documents including client letters and reports.
• Filling, shipping packages and sorting daily mail.
• Maintain office supplies.
• Planning and setting up office events/lunches/ meetings.
• Coordinate and confirm travel arrangements.
• Provide general support to administration department.