Ali Al Balushi

3. November '11-till date: Administrative Specialist: After the successful completion of receiving for the Vale staff office area and our tasks, I was promoted to be Administrative Specialist and Contracts Management in the Administrative & Operation Support.
Aim managing 5 staff in the provision of Administrative & Operation Support to Vale Oman Pelletizing staff and reported directly to the Administrative operation support and contract manager. Responsible for the negotiation and control of the contracts realizing economic feasibility studies. Furthermore negotiate tariffs, elaborate statistical reports and give administrative support to the operational areas, helping them to fulfil their goals and execute administrative support tasks, control and spread information of the area, consolidate the supplies budget in order to help the supply department to achieve its goals.

The main challenges and responsibilities are: • Negotiate, coordinate and control contracts with travel agencies, restaurants, cleaning, employee's transportation, copy services, garbage collection, courier and postal services, works, civil projects, secretary and maintenance amongst others.
• Prepare monthly reports related to the performance of the contracts of area.
• Analyse the budget of the area, issuing comments and reports.
• Discuss and define the procurement strategies with the end user to ensure the best strategy is defined for contract agreement.
• Make feasibility studies in order to reduce costs of the contracts, stocks, services, etc
• Give administrative support for the areas of HR, control (budget/costs), services, etc in the operational areas.
• Establish contacts with the leaders of the communities in the area where Vale is active.
• Kickoff meeting with new contractor.
• Control secretary services as well as administrative information and services in general.
• Responsible for the preparation and distribution of the food and collective transport in light vehicles.
• Provision of procurement and contracts function including provision of tender Committee approval documents and reports. This is a complete supply chain management activity.
• Responsible for the maintenance of the building, civil works, elevators, A/Cs, drinking fountains, electrical and cleaning, etc.
• Implement contracts inspection plan to define corrective action points for all managed contracts.
• Technical evaluations analyze for tender.
• Follow-up and analyze the execution of the budget of the area
• Manage, design and generate Scope of Work for all approved services within the division, manage the process for producing tender packs manage bid evaluations (technical and commercial) for contract awards.

Major achievements through negotiation and centralised procurement system: • Cost savings of RO 30k monthly in 2013.

2. August '10-October '11: Services Assistant: I was assigned as the Services Assistant and responsible in managing the realisation of the administrative buildings such as Admin, Lab, Mosque, Restaurant, Ambulatory, Male and Female Dressing Rooms, Maintenance Block, Waste Management area, Warehouse, Central Control Room, Yard Building, Jetty and Security Gate, and the supporting infrastructure such as Landscaping Land roads network, drainage system. I had a team of staff working under my direct and indirect management to provide support during the project phase. During this period my tasks were related to the realisation of Vale project. This included: • Coordinate and control contracts for cleaning, building maintenance, conservation, safety, postal services, alimentation, transport for persons and material, etc.
• Maintain the light vehicles in good state of conservation and functioning.
• Plan, program and control trips in the country.
• Control, archive, digit and maintain updated technical/administrative documents.
• Digit appropriations of equipments for future closure of monthly costs.
• Register small value purchases and request payments of invoices.
• Request and control office material, individual protection equipment, uniforms and control the inventory of the warehouse.
• Issue routine documents.
• Contact and request arrangements from the internal and external suppliers in cases of non-compliance.
• Operate the stock control system.
• Staff movement from the old office to the new one.
• Administrate and control the traffic of buses and light vehicles
• Analyse and consolidate statistical data in reports.
• Control third parties works.
• Monitor and evaluate the performance of the operational and corporate contractual agreements.
• Analyze contract's performance by identifying causes of deviation between forecasted and actual performance of the services and or delivery of goods.
• Purchase of new equipment and follow-up with 3rd parties.

Vale Oman Pelletizing Company
1. May '09-July '10: Project Services Coordinator: My desire to continue my career in projects and contracts attracted me to a new role and was just at the development project phase. In May 2009, I joined Vale Oman Pelletizing Company as the Project Services Coordinator. The company being a subsidiary of Vale International the largest mineral mining company in the world. I was responsible for Coordinate the support activities for the project, including the implementation and maintenance of the temporary facilities, Coordinate requirement with contract for all services related issues, Coordinate the interface with the local authorities regarding permits, Supervisor the general services contractor activities and monitor performance, Coordinate all accommodation related issues for the project team in sohar including any Vale direct consultant staff, Supervise all maintenance related services for the project office in sohar and ensure that all necessary action are taken to rectify any faults, Coordinate petty cash for the project services in sohar, Supervise all drivers under project services and ensure their availability to drive project team staff and visitor to the desired business destinations, Maintain a database of all company assets under project services such as office furniture, accessories, office materials etc, Coordinate the requirement of contractors for getting access to shared services and activities and interact with day-to-day works as and when required, Ensure conformity with Vale's standard and procedures, Responsible for the collection and distribution of all mail related to the project team, Provide support on daily basis to the project team and ensure that necessary directives are implemented, Keep all related documentation for the project services in a compiled manner.

HYUNDAI ROTEM COMPANY
1. October '08-May '09: HSE Advisor and Administration Coordinator: Joined HYUNDAI ROTEM COMPANY'' as HSE Advisor and Administration Coordinator.
The Project is a part of Oman O W S C. This is a (A'"SEEB WASTWATER PROJECT)
My main role to provide effective administration management services for Hyundai Rotem operations. The job profile was inclusive of services provision of all administrative related works such as PRO works, estate services, accommodation, transportation, housing etc. Report job safety performance, Directly reporting to Safety Manager.

Dodsal & Co L.L.C
1. July '07-October '08: HSE ASSESTANT
Joined "Dodsal & Co L.L.C" as a HSE ASSESTANT. The Project is a part of Oman P D O. This is a CPFS (Central Processing Satellite Facilities) facility Development Project and our client is OXY (Occidental Mukhaizana L.L.C)

Preparation and conducted Tools Box Talk for Omani, Design and install different kind of safety signs (i.e. informative, directional, regulatory, precautionary and other) . Conduct routine safety inspection of workplace to ensure all safe operating rules and regulations are complied with, Attend job progress meetings where Safety is an item on the agenda. Report job safety performance, Directly reporting to Safety Manager of day-to-day matter, Safety Promotional Activities & Safety Campaigns, Monitoring & follow up with the Supervisor, Implementation & Reporting to Safety Manager regarding any loopholes finding at work site and Knowledge of different Work Permit System.