Administrative & Procurement Manager
Bank of Jordan
Total years of experience :29 years, 6 Months
Managing a team of 60 persons; buyers, warehousing, maintenance, QA, coordinators, safe custody, transportation and security.
Ensure procurement practices, transactions and documentation comply with the Bank’s policies and procedures, contract requirements, and regulations.
Responsible for Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance.
Continuously monitoring, evaluating and improving supplier performance.
Sourcing the most affordable materials for the bank.
Projecting stock levels.
Preparing and Reviewing tenders and bids.
Controlling the purchasing budget.
Monitoring delivery times to ensure they are on time.
Ensuring the adequate supply of all required materials and equipment.
Delivering cost savings.
Helping to source alternative items for buyers.
Regularly contacting suppliers to renegotiate prices.
Resolving disputes and claims with vendors and suppliers.
Delegating projects and tasks to junior staff.
Working to create and promote a productive working environment.
Involved in control of inventory and stock.
Overseeing staff training.
Member of central purchasing committee.
Member of disposal for non-usable / redundant materials and equipment.
Managing the maintenance team to make sure that preventive and daily maintenance performed at the highest level.
Calculate the maintenance cost and track to find out where the resources are being used to maintain equipment and to help take replacement decision.
Evaluate suppliers based on cost, quality, service, availability, reliability, and selection variety.
•Establishing foreign and domestic suppliers.
•Negotiating the lowest prices.
•Administering purchasing systems.
•Follow up on shipment from vendors and coordinate with clearing agents for shipment handling and storage delivery.
•Maintain relations with clients and issues prompt notes for shipment follow up and status.
•Support clients with clearance procedures and claims.
•Develop relations with various governmental institutions for clearance and importation requirements.
•Maintain commercial relations with shipping line companies in order to coordinate shipments for export and imports.
•Audit order deliveries and oversea the proper arrangement and organization of the warehouses
•Prepare monthly and annual reports.
•Prepare commercial documentation for new orders.
•Prepare documentation for product clearance and delivery.
•Coordinate with sales and project teams for product delivery and arrange for pick and delivery to the site.
•Prepare commercial invoices and coordinate with accounting manager for approval and auditing.
•Develop checklists and SOP for internal operation and keep progress lists for each order/function.
Monitoring operational performance.
•Implementing loss prevention and shrink procedures, managing the inventory, taking measures to minimize damages, loss, and thefts, and optimizing stock turnover.
•Ensuring effective implementation of all corporate processes/ procedures and standards such as hygiene, sanitation, and safety standards.
•Ensuring availability of sufficient levels of in-stock position on basics.
•Ensuring high store standards, apparel rack rules, and cap profile, signing, shelf labeling, etc.
•Reporting to the Operation Manager.
•Communicating to store personnel corporate standards.
Purchase store supplies.
•Monitor the accuracy of receiving, transfers, debits/damages, returns-to-vendor, and charge-backs to maintain the accuracy of the inventory.
•Solve problems that affect the store's service, efficiency, and productivity.
•Ensure that adequate security exists and that physical facilities comply with safety codes and ordinances.
•Supervises employees engaged in sales work, cleaning and rearranging merchandise, decorating, pricing, taking of inventories.
•Assists in completing difficult sales.
•Plans store layout of fixtures, merchandise and displays, taking into account special and seasonal promotions as well as store safety and security measures; inspects merchandise to ensure that has correctly priced and displayed.
•Handles administrative duties, including staff schedules, sales reports, personnel report, warnings, etc.
•Formulates pricing policies on merchandise according to requirements for profitability of store operations
•Perform banking functions such as cash counting and deposit.
Direct, coordinate, and review activities in sales and service accounting and recordkeeping, and in receiving and shipping operations.
•Direct clerical staff to keep records of export correspondence, bid requests, and credit collections, and to maintain current information on tariffs.
•Represent the company in the International Exhibitions.
•Prepare budgets and approve budget expenditures.
•Studying sales records and inventory levels.
•Assess marketing potential and considering statistics and expenditures.
•Appraising products and services.
•Understands government contracting, procurement policies and procedures.
•Search for the highest quality merchandise at the lowest possible purchase cost.
•Evaluate suppliers based on cost, quality, service, availability, reliability, and selection variety.
•Establishing foreign and domestic suppliers.
•Negotiating the lowest prices.
•Administering purchasing systems.
•Placing orders and checking shipment.
•Communicate with distribution centers and freight agencies to arrange shipments.
•Executed contracts for MOU (Memorandum of Understanding) Tenders - Iraq, via the United Nation Organization.
This position has the decision-making authority to directly affect the sales and thereby revenue generation capabilities of the entire company.
•Plans store layout of fixtures, merchandise and displays.
•Inventory control-record all purchases at retail and compare to the physical counts on premise.
•Maintain customer profile and pricing information.
•Handle customer complaints and inquiries.