Supply Chain Executive
Bhatia Brothers
Total years of experience :17 years, 4 Months
• Responsible for procurement of material from local and international vendors.
• Daily planning, issuing and following up on Purchase Orders delivery and shipment schedules.
• Negotiation, finalizing payment terms, shipping modes and Incoterms with suppliers, freight forwarders and clearing agents for identifying cost effective ways and cost reduction.
• Prepare Export documents, nominate forwarders and track Air, Sea (Container & LCL), Courier and Road Shipments. Verify Bill Of Lading (BL), AWB & shipping documents.
• Follow up with suppliers for documents and forward the same to the clearing agents for smooth on time clearance and delivery.
• Preparation and execution of Import, Export LC (Letter Of Credit), coordinate with banks for shipping documents, DA, LC, CAD and TR.
• Apply online for COO (Certificate of Origin) and coordinate with Chamber of Commerce.
• Communicate actively and work closely with the Sales Departments to understand their needs and keep them updated on the status of the purchase orders and shipment’s ETA ETD.
• Inventory monitoring, e.g. ageing reports, co-ordinate with warehouse staff for items storage and delivery on FIFO (First in First Out) method.
• Coordinate with warehouse staff for MIRF (Material Import Request Form), GRS (Good Receipt in System) and timely delivery to customers as per Sales requirement.
• Interacting with Insurance Company for damages/losses.
• Document management, material inspection, shipment of products from place of origin to point of delivery and third-party warehousing.
• Prepare shipping documents for export & Free zone internal transfer, duty exemption shipments, ensure all documents/payments for import/export shipments are in line with local regulation and ensure timely submission of all documents to Customs to avoid penalties.
• Follow up with suppliers on SED (short/excess/damages), raise debit/credit notes and ensure same is adjusted in supplier payment.
• Prepare each shipment’s profit and loss sheet.
• Prepare orders, inventory, sales, profit and loss report on monthly, semiannually and annually basis for top management review.
• Stock counting using perpetual and periodic method.
• Maintaining files & record as per ISO standard with details of delay.
• Handling complete procurement process (Purchase to Payment).
• At the end of working day, log into the “Daily Notebook” and write any feedback or analysis.
• Responsible for implementing internal procurement strategies to cater to high delivery, cost
reduction and short lead time requirements.
• All cash/credit card reconciliation and post entries into system.
• Documentation management and provide sufficient co-operation to internal/external auditors to assist completion of the audit.
• Verify, document and accept/reject incoming goods to ensure received material is consistent with business requirement.
• Follow up with suppliers on SED (short / excess/ damages), raise debit/credit notes and ensure same is adjusted in supplier payment.
• Manage official inventory, janitorial staff duties and maintain employee’s credentials.
• Maintain log of company vehicles with respect to their maintenance and fuel consumption.
• Responsible for sourcing, purchase of products and services for organization.
• Contact and negotiate suppliers for best price quotes, prepares requisitions and affixes authorizing signature before ordering.
• Book shipments and shipping activities to ensure timely delivery of requested goods.
• Follow purchasing procedures, regulations and maintain records.
• Contacts vendors or agency representatives to obtain availability and product information, damaged goods, delayed payments or related information.
• Keep logs and records of warehouse stock.
• Follow up with suppliers on SED (short / excess/ damages), raise debit/credit notes and ensure same is adjusted in supplier payment.
Awarded Best Resource of the Month, Best Resource in Stress and Work Burden