Head of Human Resources
Alpha Capital
Total years of experience :18 years, 10 Months
Similarly to the role undertaken at Swicorp. In charge of comprehensive HR services. This includes:
HR responsibilities:
• Established and manage all Human Resources activities including Talent Acquisition, compensation, benefits, performance management & Rewards, employee relations & Shared Services management, HRIS & Business Analysis, HR Development, Personnel & Payroll, Saudization management, HR Strategy & Planning, Government relations etc.… plus ensuring compliance with regulatory requirements.
• Formulation, implementation and Management of HR Policies and Procedures.
Administration & IT responsibilities:
• Set up of Alpha Capital office with company branding strategy marketed successfully for the company. This include IT infrastructure creation with compliance of Ministry Of Labor and Capital Market Authority regulations include overseeing day to day office operations and other operational functions from an administrative capacity (Corporate Services, Legal, IT, Administration, etc.…).
Selected Accomplishments:
• Established Alpha Capital office and managed to setup all HR, Admin and IT functions including recruitment of high caliber management team leading and supporting in business and non-business roles.
• Facilitate to get CMA license for the firm by fulfilling all the requirements related to activities under my supervision.
• 0% turnover in 2018 and a generated revenue in 9 months (from establishment date to end of fiscal year) with a high caliber motivated team effort working in full sync.
HR & Administration responsibilities:
• Set Manpower Plans in coordination with Head of HR and line management and take approval for salary structure and offer letter issuance of selected shortlisted candidates.
• Conduct job profile for all open positions in coordination with Head of HR and LM and agree on selection criteria (written tests, assessment, interviews etc.).
• Act proactively towards open and vacant positions by running advertisements in company’s website and available job boards.
• Handle recruitment activities and training programs activities in coordination with local and overseas recruitment agencies and training institutes where applicable.
• Conduct CV search and CV screening and initial phone-interview screening for candidates.
• Maintain a pool of potential talents for (Internal and External) vacancies.
• Issue Job Offers and Complete Employment Files.
• Arrange for medical check for selected candidates. Also, perform the candidate background and security check when needed and notify all concerned departments of new hires.
• Handle onboarding process for new hires and make introduction of company and its structure.
• Handle Medical Insurance/Life policy and vehicle insurance activities. And negotiate terms most suitable for the company and its employees within best premiums and coverage.
• Cover and update all employees data using Database Programs ex. (Microsoft Excel, Access and Oracle) to control and anticipate upcoming services.
• Maintain Medical/Life Insurance (Addition/Deletion) and vehicle Insurance. And track reimbursements for activities paid by employees out of network.
• Recruiting and staffing logistics.
• Manage recruitment profiles using MS Access program.
• Performs clerical duties in support of the recruitment and selection of staff and other department functions.
• Maintaining employee files and the HR filing system.
• Assist MD’s in providing various company and employees information.
• Assisting with the day-to-day efficient operation of the HR office.
• Send correspondences for the various classifications of applicants as needed.
• Issue required pedestrian, vehicle access and work permit to Tower administration.
• Manage day-to-day activates of office general maintenance company.
• Issue Certificate of Employment letters and all kind of letters required by HR Department.
Government Relations responsibilities:
• Developed Government relation procedure manual and covered all the common services requirements as a backup.
• Maintain records of all certifications and licenses of company and sub-companies under my supervision and do the needful to guarantee the validity of all documents.
• Responsible of all invitations letters, Commercial visas and work visas issuance from MOFA required by company’s international employees and clients and coordinate with consulates worldwide to facilitate and secure the visas on the desired time frame.
• Authority of accessing the online portals of MOL, TAQAT, HRDF, GOSI, GOSI GCC, MUQEEM, TAMM, SAGIA, SAUDI POST, STC and Chamber of Commerce in Riyadh and Jeddah to maintain company required services and employees activities.
• Mentor employees on proper use of current and new online services related to government and general services ex. (GOSI, Isteqdam, Saudi Post, Absher, Water company and electricity company) to minimize employees leaving office on duty time.
• Manage Saudization of Swicorp and issue weekly report of current status to advise of the proper steps needed to maintain Mid/High- Green category.
• Operating reception Telephone (PABX).
• Take care of visitors, issue required passes and direct them as instructed by HR.
• New joiner induction training.
• Manage Certificate of Employment letters and all kind of letters issued by HR Department.
• Supervise office logistics.
• Manage Aramco SAP System Login user to issue pedestrian and vehicle access for all regular employees and sub- contractors.
• Maintaining employee database, files, and the HR filing system.
• Recruiting and staffing logistics.
• Manage Flights Booking, Hotels Booking Car Rentals and its transportation as desired.
• Manage transportation of employees and materials between main office and four power plants.
• Manage and support Government Relation Department with required filled forms and support documents related to all Government agencies ex. (Work Visa, Medical Test, Issuing and renewing Iqama, issuing Exit Re-Entry visa, Invitation Letters and all licenses management).
• Negotiation and contract with training institutes for related technical training in KSA and GCC countries as desired by HR Manager and maintain budget, visas, accommodation and transportation.
• Maintain all Company vehicles maintenance database and files and coordinate with ALJ- Toyota and GMC- Al Jomaih for related maintenance services.
• Manage courier activities locally and internationally.
• Manage invoices, materials coming to main office and assign to the designated department.
• Material Requests (MR) and receiving materials, Initiating MR through Maximo System, Raising MR for Stationary and Punching GRN for received materials on behalf of Procurement.
- Preparing Suppliers files and updating information.
- Send & Receive Faxes & Emails to suppliers and maintain records.
- Prepare international Materials Purchase.
- Follow up shipments and update the Manager of the situation.
- Preparing Seaport authorization & transportation to the company warehouse.
Bachelor Degree in Business Administration in "Operation Management & Quality Control"
-Microsoft Certified System Administrator + Messeging (MCSA+M). -Microsoft Certified Professional (MCP).