LOGISTICS COORDINATOR
Unique Precise International LLC
Total years of experience :14 years, 4 Months
UK, GCC & Asia) and Back to Back shipments from Forwarders - Ocean, Air & Courier Shipments.
Makes comparison sheet report and forward to Managers for approval.
Thoroughly checks and approves draft Shipping Documents. Ensure that Original Shipping Documents sent before the shipments arrive in final destination to avoid demurrage and Port detention charge.
For Export shipments, makes Commercial Invoice, Packing list and apply Certificate of Origin at Dubai Chamber of Commerce.
For Back to Back shipment, coordinates with the Consignee’s nominated Forwarder and Shipper to handover the goods.
Coordinates with the Forwarders for DO collection and other relevant documents and give instructions to our company Liaison for arranging/collecting the same.
Coordinates with Dubai Municipality for goods approval and certifications.
Makes GRN reports after receiving the goods at warehouse. Coordinates with Accounts Department for Forwarder Invoice & Shipper Invoice for payment processing.
Monitor, update the shipments until the goods receive in Warehouse.
File properly Shipping Documents, Certifications, Lab Test Reports and other relevant documents
B. Purchasing
Initiate bids by requesting quotations from Vendors/Suppliers and implement strategies/negotiates to source the material with best quality, less delivery lead time and low cost for the requisitions received.
Submit price comparison sheet for Manager’s Costing.
Makes quotation to the customers (Power Point Presentation) and send to Sales Team.
Once received LPO from the customers, request Proforma Invoice to the Vendor/Supplier, ensure the details of Terms and Conditions, Bank Information & Payment Term are mentioned as per agreed, then I will encodes and creates Purchase Order through Accounting Software (FOCUS), have signed and email to the Vendor/Supplier for order confirmation.
Submits to Accounts department copy of Proforma Invoice (from customers), Purchase Order (P.O.) for their payment processing.
Coordinate/Arrange with the Vendors/Suppliers regarding delivery and shipment before the mass production finished.
File properly the Purchase Orders and other relevant documents.
C. Customer Service
Arrange quotations to the Customers and coordinates with the Sales Team for Customer’s queries and clarification.
Create/Encode Sales Orders after receiving Local Purchase Order (LPO) from customers and submit to Delivery Team to arrange and plan good delivery.
Makes and issue Proforma Invoice to the customer against their LPO.
File properly Customer’s contract.
Import and Export of Kitchen and Household Wares
Professionally dealt with Customers/ Clients in regards to inquiries, quotations and makes first hand resolution when it comes to complains.
Well versed in answers/ transfer of telephone calls, relay messages to concerned personnel or department. Good in phone etiquette.
Coordinates with the Admin Managers and PRO in relation to processing of visas, labor cards, certificates and prepare required documents.
Prepares formal company letters such as Authorizations, NOC, and Salary Certificates and among others.
Managing day to day administrative tasks to ensure delivery of services including office equipment, stationeries requirements to enable smooth day to day operations.
Interfacing with travel agents for domestics/overseas travel.
Arrange hotel booking, appointments, prepare and gather information and details for monthly report.
Makes arrangements and assists with executive management meetings and conferences.
Maintain existing and new employees file and records, organizing, storing and proper distribution of information and data.
Directly reports to Managers and CEO.
A. Logistics
Coordination
Coordinates to SKEC-